Andrea Aguiar
Miami
Summary
Operations and marketing leader with experience supporting executive teams across real estate, biotech, and high-growth consumer brands. Known for translating complex, fast-moving environments into scalable systems that improve efficiency, reduce costs, and enable leadership to focus on strategy. Combines analytical rigor with people-centered leadership, often serving as the connective tissue between executives, teams, and external partners.
Overview
9
9
years of professional experience
Work History
Executive & Operations Assistant / Office Manager
Trion Properties
Miami
08.2024 - Current
- Lead enterprise-level operations for a national multifamily investment portfolio, partnering directly with executive leadership to strengthen systems, governance, and cross-functional alignment.
- Leading a portfolio-wide VOIP migration to Nextiva, standardizing telecom infrastructure across ~35 properties and delivering projected annual savings of ~$120K.
- Own corporate administration for Verizon, Microsoft 365, and Nextiva, overseeing onboarding/offboarding, permissions, compliance, and platform optimization across distributed teams.
- Manage entity filings, renewals, and legal SOP governance in partnership with Cogency Global, ensuring compliance and operational continuity.
- Oversee vendor relationships and accounts payable workflows, improving cost visibility and coordination between property operations and finance.
- Act as a trusted operational extension of the executive team—prioritizing initiatives, driving follow-through, and supporting strategic execution in a Chief-of-Staff–style capacity.
- Plan and execute leadership meetings, offsites, and company events that reinforce culture, communication, and alignment.
- Develop and document repeatable operational SOPs to reduce executive dependency and improve consistency across properties and teams.
- Monitor operational risks and bottlenecks, proactively surfacing issues and recommendations to leadership before they escalate.
- Real Estate Investment Firm
Executive Assistant
Hanifa
11.2023 - 07.2024
- Provided high-level administrative and operational support to the Founder/CEO of a fast-growing fashion brand.
- Managed executive calendars, vendor contracts, and special-project timelines.
- Served as a coordination hub between creative, logistics, and operations teams to keep initiatives on track.
- Supported operational scaling by introducing structure to ad hoc workflows in a fast-moving, founder-led environment.
- Anticipated executive needs and resolved issues independently to minimize decision fatigue and operational friction.
- Remote
Executive Assistant
ChatterBoss
03.2022 - 05.2024
- Supported multiple C-suite executives across biotech, franchising, wellness, real estate, and fashion sectors.
- Delivered end-to-end executive support including calendar management, travel coordination, project tracking, and reporting.
- Consistently recognized for adaptability, discretion, and long-term client retention in fast-changing virtual environments.
- Managed competing priorities across multiple executives while maintaining service quality and responsiveness.
- Built trusted relationships quickly with new clients, enabling seamless onboarding and long-term engagement.
- Remote
Executive Assistant / Assistant Chief of Staff
Finless Foods
06.2022 - 11.2023
- Partnered with the CEO and Chief of Staff to support organizational operations and investor relations during a period of rapid growth.
- Streamlined executive workflows across investor relations, scheduling, and internal communications, increasing efficiency and clarity at the leadership level.
- Supported development of investor decks, board materials, and pitch presentations, ensuring strategic coherence and brand consistency.
- Coordinated executive meetings, board agendas, and cross-functional touchpoints across fully remote teams.
- Maintained discretion over confidential materials, strategic plans, and sensitive communications.
- Supported internal planning and prioritization efforts during periods of organizational change, helping leadership balance speed, clarity, and execution.
- Served as a point of continuity across leadership initiatives, ensuring alignment between executive intent and team-level execution.
- Biotech Startup
Operations & Sales Assistant
SFVPC
San Fernando Valley
01.2021 - 06.2022
- Supported sales leadership through performance tracking, commission reporting, and operational analytics.
- Assisted with event planning, office operations, and content-calendar development.
- Improved visibility into sales performance by maintaining accurate reporting and supporting data-driven decision-making.
- Acted as a liaison between sales, operations, and leadership to keep initiatives aligned and moving forward.
- San Fernando Valley, CA
Personal & Business Development Assistant
Private Investor
03.2017 - 08.2020
- Conducted market research and developed beauty-brand licensing and partnership opportunities.
- Designed presentations and pitch materials supporting product launches and brand expansion.
- Evaluated market trends and competitive positioning to inform early-stage investment and brand decisions.
- Supported end-to-end project coordination for new business ideas, from research through presentation.
- Remote
Education
Executive MBA Candidate -
University of Florida
01.2027
B.S. - Telecommunication & Innovation
University of Florida
01.2016
Skills
- Project Management
- Operations Management
- Vendor Relations
- Communication
- Business Development
- Leader
- Staff training
Timeline
Executive & Operations Assistant / Office Manager
Trion Properties
08.2024 - Current
Executive Assistant
Hanifa
11.2023 - 07.2024
Executive Assistant / Assistant Chief of Staff
Finless Foods
06.2022 - 11.2023
Executive Assistant
ChatterBoss
03.2022 - 05.2024
Operations & Sales Assistant
SFVPC
01.2021 - 06.2022
Personal & Business Development Assistant
Private Investor
03.2017 - 08.2020
Executive MBA Candidate -
University of Florida
B.S. - Telecommunication & Innovation
University of Florida