ANDREA OLIVER
Fairhaven,USA
Summary
Dynamic professional with extensive experience in office management, administration, and human resources functions, excelling in recruiting, hiring, training, and payroll administration while ensuring confidentiality of personnel files. Proven expertise in accounting processes, including accounts payable and receivable, complemented by strong proficiency in Microsoft Office applications such as Word, Excel, PowerPoint, Publisher, Project, Outlook, and QuickBooks. Familiarity with ADP EasyPay software and ICON CMO for church management enhances the ability to streamline operations and improve efficiency. A commitment to fostering a productive work environment through effective communication and organizational skills drives success in all endeavors.
Overview
26
26
years of professional experience
Work History
Administrative Assistant
St. Francis Xavier Church
Acushnet, MA
03.2021 - Current
- Managed scheduling and coordination of events for church activities and volunteer ministry schedule.
- Prepared and distributed communication materials, including newsletters and bulletins, to parishioners.
- Maintained accurate records of donations and financial transactions in church management systems.
- Supported office operations by organizing files, managing supplies, and maintaining a welcoming environment.
Administrative Associate
CARNEY FAMILY CHARITABLE FOUNDATION
New Bedford, MA
01.2018 - 01.2020
- Represent CFCF as the first point of contact in a professional, courteous, and helpful manner. Oversee the daily administrative operations of the office: maintain office supplies and equipment, incoming/outgoing mailings, copying and organizing material for meetings, and database entry. Serve as the primary point of contact for contractors (technology, building management, etc.) Assist in processing checks and other financial processes as directed. Develop and implement administrative and information processing functions of daily operations. Support the board of directors and provide direct assistance to the Program Director and Executive Director. Assist in grant management. Schedule meetings, appointments, special events, and travel for staff. Assist in communications. Perform additional tasks as necessary.
Administrative Assistant
SAINT JOSEPH CHURCH
Fairhaven, MA
01.2017 - 01.2018
- Perform both secretarial and bookkeeping functions including typing, filing, and copying. Issue checks for church expenses and payroll, post and balance checkbook, record deposits, reconcile account utilizing Quickbooks software. Submit monthly financial reports to Diocese. Record weekly contributions, maintain church membership database and compile reports as requested. Maintain website including Google calendar of events. Edit and publish weekly bulletin. Document sacramental information including funerals, baptisms, and all yearly sacramental information. Assist with Diocesan Appeal and Capital Campaign and all other tasks as needed.
Church Office Administrator
UNITARIAN MEMORIAL CHURCH
Fairhaven, MA
01.2011 - 01.2017
- Record weekly pledge contributions/donations, enter totals into Quickbooks and prepare deposit for bank. Compile tax statements and mail to members. Responsible for answering phones, forwarding email, producing the monthly newsletter and weekly order of service, maintaining the church directory, receiving shipments, ordering supplies, acting as liaison with vendors/contractors, maintaining database and files, helping visitors, showing church to prospective wedding couples, supporting lay-leaders, and participating in staff meetings. Other functions include scheduling and tracking events, weddings (receiving deposits and recording), receptions, memorials, and dedications, issuing keys and alarm codes, coordinating with custodian and cleaning contractor, interfacing with building inspectors and repair persons, and other tasks as needed.
Business Office Manager
ROYAL OF FAIRHAVEN
Fairhaven, MA
01.2009 - 01.2010
- Responsible for the day to day operation of the Business Office, Payroll, AP/AR, PNA, MA Health applications and maintaining Residents’ financial files. Duties include but not limited to all aspects of payroll and the management of employee benefits. Attend and participate in orientation, training, in service education activities and staff meetings as required. Maintain records, manage budgets and supplies and fulfill department heads responsibilities.
Salon Manager
KARMA SALON, INC.
Marion, MA
01.2006 - 01.2009
- Responsible for recruiting and hiring employees, assisting in completion of new hire paperwork, reporting new hires, submitting payroll information and ensuring all licenses are current. Carry out all Accounting/Finance (AP/AR) functions utilizing Quickbooks software program and maintain vendor data base. Act as receptionist as needed.
Executive Administrative Assistant to Program Director
FORENSIC HEALTH SERVICES, MTC
Bridgewater, MA
01.2002 - 01.2008
- Responsible for full administrative functions and immediate supervision of three Department Secretaries. Process all outgoing and internal communications/correspondence, coordinate meetings, prepare/submit monthly, quarterly and annual statistical reports, prepare and submit bi-weekly payroll/attendance reports. Compute DOC time cards for each employee on a weekly basis and submit with Monthly Report. Maintain personnel records for all associated department employees including Clinical, Rehabilitation and Administration. Record and report to Department of Corrections all Training Hours in compliance with DOC contract. Responsible for maintaining Policies and Procedures manual, updating yearly as per DOC contract. Duties also include making airline reservations for travel, enrollment for conferences locally and out of state, incoming and outgoing mail, typing, filing and all other administrative functions as required.
Office/Human Resources Manager
HATCH TECHNOLOGY GROUP, INC.
New Bedford, MA
01.2000 - 01.2002
- Responsible for the supervision of the day-to-day operations of the business including all Administrative and Human Resource functions such as recruiting and hiring appropriate staff; employment verification; preparing benefits packages; 401(k) administration; ADP payroll administration; maintaining all personnel records; COBRA administration; MA Labor Department compliance, etc. Carry out all Accounting/Finance (AP/AR) functions utilizing Quickbooks software program; maintain customer data base; assist Sales and Marketing department as needed; fill in as Purchasing agent when necessary and perform other basic duties as required.
- Researched and compared alternate Health Care Provider options; implemented new HMO Plan
- Created Employee Personnel Handbook and Policies
- Created Summary Plan Description per Department of Labor standards
- Implemented Cafeteria Plan
- Responsible for implementation of new Payroll Provider; becoming proficient with their software
- Executed 401(k) Plan
- Organized and catalogued technical library
- Compiled documentation and submitted application for NBEDC Training Fund Grant
Education
Human Resource Management Certificate -
Bristol Community College
Fall River, MA11-2001
Skills
- Customer service
- Office administration
- Verbal communication
- Microsoft office
- Document preparation
- Billing and invoicing
- Scheduling and calendar management
- File organization
- Confidentiality handling
- Database maintenance
- Multitasking and organization
- Administrative support
Accomplishments
- Updated and maintained church database to reflect current and accurate parishioners records.
- Recognized by parishioners for expedient and effective service.
- Scheduling - Communicated with ministry volunteers through phone, email and in person to schedule monthly calendar.
Timeline
Administrative Assistant
St. Francis Xavier Church
03.2021 - Current
Administrative Associate
CARNEY FAMILY CHARITABLE FOUNDATION
01.2018 - 01.2020
Administrative Assistant
SAINT JOSEPH CHURCH
01.2017 - 01.2018
Church Office Administrator
UNITARIAN MEMORIAL CHURCH
01.2011 - 01.2017
Business Office Manager
ROYAL OF FAIRHAVEN
01.2009 - 01.2010
Salon Manager
KARMA SALON, INC.
01.2006 - 01.2009
Executive Administrative Assistant to Program Director
FORENSIC HEALTH SERVICES, MTC
01.2002 - 01.2008
Office/Human Resources Manager
HATCH TECHNOLOGY GROUP, INC.
01.2000 - 01.2002
Human Resource Management Certificate -
Bristol Community College
VARIOUS PREVIOUS POSITIONS
Held various secretarial/administrative positions progressing from entry level to executive assistant. Also many years experience as teller, service representative, loan administrator and branch secretary in the Banking Industry.