Andrea Strange
Olney,IL
Summary
Detail-oriented professional with extensive experience in contract management and procurement processes. Proven ability to ensure compliance and drive efficiency in fiscal operations.
Overview
10
10
years of professional experience
Work History
Account Technician II
Illinois Department Of Corrections
Sumner, IL
07.2023 - Current
- Processes requests for purchase, verifies calculations, assigns Detail Object Codes and obtains required approvals.
- Obtains quotes for purchases as needed.
- Processes approved purchases in compliance with applicable statuses, procurement rules and administrative directives.
- Enters and processes requests for purchase in BidBuy system from initial requisition, bidding, awarding bid, and issuing of purchase orders.
- Prepares Order for Delivery (OFD) for each purchase and distributes paperwork to receiving staff.
- Entering purchases into SAP as shopping carts for approval, ensuring all numeric identifiers are valid and correct.
- Distributes copies to appropriate staff.
- Enters all MJ Kellner food orders
- Prepares obligation documents for approval of goods and services needed.
- Prepares survey requisitions, special requisitions, release orders, and Orders for Delivery so required goods and services can be procured.
- Verifies vouchers and invoices and cross reference with contractual agreements to ensure accuracy.
- Maintains follow-up of local purchase orders.
- Performs extensive data entry in BidBuy and Systems Applications Products (SAP).
- Monitors expenditures of obligation documents initiating necessary increases, decreases, or cancellations.
- Reconciles all Orders for Delivery and Purchase Order against receiving reports and billings to ensure accuracy.
- Identifies discrepancies and researches to resolve.
- Monitors obligation levels in regard to departmental allotments and reconciles Detail Object spending to blanket expenditures.
- Completes current and accurate statement of position essential functions.
- Assigns Order for Delivery (OFD) number.
- Verifies quantities and prices.
- Corresponds with vendors regarding procurement process.
- Assists in preparation of food surveys, including annual, semi-annual and quarterly surveys.
- Compiles information and submits to supervisor.
- Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Account Technician I
Illinois Department Of Corrections
Sumner, IL
11.2018 - 07.2023
- Maintained a property control journal on all equipment and property over $100
- Participated in inventory transactions.
- Prepared Property Change Reports to correct any discrepancies.
- Reconciled information with Tag and Location Report received from General Office every month.
- Reconciled inventories with property control lists.
- Resolved discrepancies and inputted transactions into property control system including changes, new acquisitions, transfers, scrapped and sold property.
- Assisted with the weekly banking duties including making deposits and cashing checks for cash boxes for facility accounts.
- Processed approved requests for purchase, verifying calculations, and assigning Detail Object Codes.
- Obtained quotes as needed
- Assigned duties associated with the Central Individual in Custody Benefit Fund (CIBF): completed purchase requests and sought approval, submitted invoices for approval, kept track of expenses that were paid; attended the monthly meeting.
- Authorized signer for checks on all bank accounts.
- Assisted the Timekeeper with sorting and filing of various documents.
- Assisted the Warehouse and Supply Staff with questions regarding deliveries and inventory.
- Assisted Business Manager by coordinating and reviewing contracts; evaluated bid specifications, tabulations, and reviews; negotiated with vendors; maintained weekly budget for the facility; assumed supervisor role in her absence by assisting with payroll close and checking the institution's payroll for discrepancies.
Office Associate-Option 2 (Record Office)
Illinois Department of Corrections
Sumner, IL
07.2018 - 11.2018
- Performed complex sentence calculations including EGCCs, restorations, and revocations.
- Utilized the Offender 360 system to input individuals in custody time changes.
- Copied individual in custody files as subpoenaed.
- Processed requests from individuals in custody as directed.
- Reviewed incoming transfers and ensured all information was entered into Offender 360.
- Completed the transfer check-in list and requested missing information.
- Ensured all escape risks were flagged as appropriate.
- Composed and typed correspondence to outside agencies regarding individuals in custody.
- Maintained master files for individuals in custody.
- Ensured all movement of individuals in custody was scheduled and entered in Offender 360.
- Maintained the Record Office Official Count Sheet and Record Office Worksheet.
- Ensured with security that count checked and investigated any discrepancies.
- Prepared drop slips for MSR's and Discharges.
- Created and distributed the weekly bus list.
- Entered PRB orders and violation calculations.
- Generated the IAD process on out of state warrants.
- Prepared files for transfers.
- Maintained the docket card system.
Office Associate-Option 2
Illinois Department of Human Services
Sumner, IL
06.2016 - 07.2018
- Assumed all duties associated with Chief Payroll Timekeeper by entering all time and attendance information; completing closeout procedures; preparing daily attendance sheets.
- Assumed all duties associated with Property Control Coordinator by maintaining paperwork involving inventory items; filing the annual inventory audit report; submitting documentation when inventory items were received.
- Provided complete customer service by answering the telephone; forwarding calls to appropriate staff; taking messages when necessary.
- Greeted customers and assured they were seen by the proper caseworker or other staff.
- Researched cases to properly assist customers.
- Distributed and collected required forms and documents from customers.
- Recorded appropriate information in the IES system.
- Performed Link duties by issuing new and replacement EBT cards.
- Ordered new EBT cards when supply was low.
- Prepared outgoing mail and delivered to post office daily.
- Opened, date stamped, and sorted incoming mail daily.
- Entered monthly office supply order through warehouse system.
- Assembled intake packets.
- Maintained adequate supply of mandatory forms.
- Filled office machines with paper.
- Reconciled and submitted telephone bills.
- Completed postage meter report and all other reports assigned on a monthly basis.
- Uploaded postage to machine when low.
- Forwarded Voter Registration forms at the end of each week to appropriate County Clerk's office.
- Scanned, uploaded, and attached documents to customers' case records.
- Prepared and typed vouchers for approval upon receipt of bills for medical records.
Education
Associate of Applied Science - Accounting And Business Management
Olney Central College
Olney05-1997
Skills
- Extensive knowledge of the fundamental principles of modern business administration
- Extensive knowledge of the functions of state government and Illinois Department of Corrections
- (7) years of experience with contract establishment, contract monitoring, and working within the Illinois Procurement Code
- Associate's Degree with emphasis on Business Management and Accounting
- (6) years of experience with Enterprise Resource Planning (ERP) software, specifically SAP and database management systems including HANA and SAMS
- (26) years experience with timekeeping and payroll functions in a business setting
- (7) years of experience with BidBuy procurement software
- (26) years of professional experience handling conflict resolution within staff, co-workers, vendors, and clients
- (26) years of experience conducting fiscal operations within a multi-million dollar organization
- (26) years of professional experience with Generally Accepted Accounting Principles
Timeline
Account Technician II
Illinois Department Of Corrections
07.2023 - Current
Account Technician I
Illinois Department Of Corrections
11.2018 - 07.2023
Office Associate-Option 2 (Record Office)
Illinois Department of Corrections
07.2018 - 11.2018
Office Associate-Option 2
Illinois Department of Human Services
06.2016 - 07.2018
Associate of Applied Science - Accounting And Business Management
Olney Central College