Summary
Overview
Work History
Education
Skills
Timeline
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ANITA FERNANDES SCHWARTZ

Las Vegas,NV

Summary

Currently seeking full-time position as a Full-Charge Bookkeeper, Executive Administrative Assistant

Effective team player with diverse supervisory experience and strong communication, organizational and problem-solving skills. Ability to manage multiple tasks effectively, prioritize responsibilities and complete projects in a timely manner with no supervision, poise, and strict confidence.

Overview

45
45
years of professional experience

Work History

Assistant Controller

Los Prados Golf Country Club HOA
01.2018 - Current
  • Reconcile credit card statements monthly
  • Responsible for entering and depositing checks for community 1500 HOA clients
  • Responsible for entering and paying all vendor bills
  • Handled mail reception, ensuring timely distribution.
  • Perform any projects requested by Controller and/or HOA executives
  • Enter and deposit cash from Golf Course, Pro Shop, Restaurant, Bar and Front Desk
  • Call to setup appointments for potential interviews for various departments
  • Enter homeowner checks into TOPS database daily
  • Enter A/P bills into TOPS database daily
  • Check A/P statements for any missing bills and request copies for payment
  • Open daily mail and distribute to appropriate departments
  • Run various reports from EASY SUITE database
  • Enter time cards for employees payroll through Paychex

Receptionist/Travel Agent

Prestige Travel Cruises
01.2017 - 07.2018
  • Responsible for all incoming calls routing to appropriate personnel utilizing Flash Operator Panel
  • Entering data for various Excel travel reports
  • Utilizing Proprietary application for entering items into client base for future travelers

Executive Administrative Assistant/Office Manager/Full-Charge Bookkeeper

Marid Forgione Ltd.
06.2005 - 01.2016
  • Telecommute doing various bookkeeping assignments as requested
  • A/R, A/P, Bank Recs, Credit Card Recs, all bookkeeping functions
  • Reported to CEO's of company as well as providing personal and administrative support
  • Prepared sales tax paying to proper jurisdictions
  • Oversaw and maintained accounts receivable (over 200 clients) and accounts payable
  • (over 100 vendors) for landscaping and construction companies using QuickBooks and Excel
  • Handled customer service for two apartment buildings with 15 tenants
  • Make and coordinate appointments for prospective clients making sure they are kept in a timely manner for construction company and escape and commercial and residential buildings
  • Initiate and proofread all documents client correspondence, personal correspondence reports and billing
  • Provided administrative and personal support for three executive officers of company
  • Develop, organize and maintain office records and procedures
  • Do payroll for 25 employees paying appropriate taxes
  • Handle all incoming calls and route to appropriate parties
  • Collect and collate reports and materials for officer priority and meetings
  • Act as liaison for executives and employees as 'Go-To' person/problem solver
  • Work with architect and escape to maintain building and for beautification projects
  • Contact various municipalities to obtain building permit
  • Provide insurance companies with appropriate data to obtain liability workers compensation etc.
  • Maintain and acquire registrations, insurance, DOT and prepare records for fleet (15) corporate vehicles

Administrative Assistant/Secretary

Sacred Heart High School
01.2001 - 01.2005
  • Managed quarterly fund-raisers for school
  • Maintained database for daily attendance and disciplinary files
  • Issued detentions to students for various infractions
  • Contacted parents about students behavior
  • Oversaw clerical duties for main office
  • Provided administrative support for parents, students and faculty
  • Handled details of highly confidential and critical nature
  • Since the above position hours were from 8:00 am to 2:00 pm, did part-time work at a law firm doing time billing for three partners utilizing PC Law

Owner/Operator

BAJ Gallery
01.1991 - 01.2000
  • Managed daily operation of woodworking/framing business
  • Purchased materials from suppliers
  • Bookkeeping
  • Customer service

Office Manager/Bookkeeper

AIN Plastics, Inc.
01.1980 - 01.1991
  • Provided administrative support to executive officers
  • Hired and managed staff of eight, delegating appropriate responsibilities
  • Payroll (including taxes), A/P, A/R and bank reconciliations
  • Worked with accountants closing books monthly and at fiscal year end
  • Set up branch offices in Virginia Beach, VA and Detroit, MI, overseeing every aspect of daily administration for these facilities

Education

studied psychology

New York University

Skills

  • Top One EZ Links QuickBooks Enterprise, QuickBooks 3 & 14, QuickBooks Contractor Payroll, PC Law, Excel, Outlook, Receptionist Duties, Flash Operator Panel, DropBox, Paychex, Microsoft Dynamics

Timeline

Assistant Controller

Los Prados Golf Country Club HOA
01.2018 - Current

Receptionist/Travel Agent

Prestige Travel Cruises
01.2017 - 07.2018

Executive Administrative Assistant/Office Manager/Full-Charge Bookkeeper

Marid Forgione Ltd.
06.2005 - 01.2016

Administrative Assistant/Secretary

Sacred Heart High School
01.2001 - 01.2005

Owner/Operator

BAJ Gallery
01.1991 - 01.2000

Office Manager/Bookkeeper

AIN Plastics, Inc.
01.1980 - 01.1991

studied psychology

New York University

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ANITA FERNANDES SCHWARTZ