Anna Torres
Centrex Construction Inc
Portland,OR
1
Language
Experienced in coordinating projects and facilitating team collaboration, with strong organizational and communication skills. Solid understanding of project management principles and ability to quickly learn and apply new tools and methodologies.
Work History
Project Coordinator
- Assist in the development of cost estimates
- Review plans and other technical documents
- Answer questions regarding the scope and/or timing of the project
- Monitor costs and project progress
- Maintain control of all project documentation
- Create, manage and track RFI's from the field to the architect
- Assist project team with conflict resolution between owner, contractor and subcontractor
- Assist project manager/owner in getting building permits for the project
- Coordinate project change-order management, creation and negotiation
- Conduct and document weekly project owner's meetings/decisions
- Assist the project team with site safety documentation and coordination
- Assist the project team with closeout of the project
- Assist project accountant with monthly subcontractor billings and pay applications
Project Coordinator
- Assist project manager in creating and maintaining project schedules and timelines
- Monitor project progress and coordinate project team members/resources to ensure completion of tasks/goals within established deadlines
- Develop and track project budget and report discrepancies to project manager and appropriate stakeholders
- Develop, organize and manage project resources such as materials, equipment, personnel, and subcontractors
- Provide administrative support such as coordinating travel arrangements, preparing meeting agendas, and setting up webinars
- Apply for all building permits
- Assist with project billing
- Serve as the point of contact with internal departments and external suppliers regarding project-related inquiries
- Update/Create Purchase orders
- Assist in creating and maintaining vendor relationships
- Organizing reports, invoices, contracts, and other financial files for easy access
Administrative Assistant
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
Accounting Clerk
- Maintaining the billing system
- Generating invoices and account statements
- Performing account reconciliations
- Maintaining accounts receivable files and records
- Producing monthly financial and management reports
- Investigating and resolving any irregularities or enquiries
- Assisting in general financial management and analysis
Administrative Assistant
- Answer phones and greet visitors
- Schedule appointments and maintain calendars
- Schedule and coordinate staff and other meetings
- Distribute mail
- Prepare communications, such as memos, emails, invoices, reports and other correspondence
- Write and edit documents from letters to reports and instructional documents
- Create and maintain filing systems, both electronic and physical
- Manage accounts and perform bookkeeping
- Operating copy equipment, fax machines, printers or other equipment necessary
- Occasionally traveling off-site to deliver reports or files to other departments
Skills
Effective problem resolution
Project coordination
Time management
Detail-oriented
Flexible and adaptable
Vendor management
Customer service
Schedule management
Data collection
Research
Languages
Spanish
Native or Bilingual
Timeline
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