Anna Valle

• Input and pay vendor invoices for the church and its four campuses, the cafe, bookstore, and the school.
• Pay recurring online vendor payments and enter online/auto withdrawals into Blackbaud accounting software.
• Pay refunds, reimbursements, and enter petty cash replenish check.
• Pay independent contractors (traffic officers, production wedding/event help, etc)
• Pay designated offerings received for missionaries by check.
• Enter and process all credit card transactions and reconcile with the statements.
• Pay benevolence assistance.
• Review expense reports for completeness in accordance with policy, coding, and approval.
• Respond to requests for sales tax exemption and certificate status.
• Review vendor statements and follow-up on unidentified open items.
• Filing paid invoices/check requests.
• Balanced all accounts associated with accounts payable process (prepaid, insurance, licenses, service contracts, utilities, amortizations, etc).
• Reconcile Accounts Payable to General Ledger.
• Minimized late payment fees by consistently monitoring due dates and prioritizing payments accordingly.
• Processed accounts payable through Blackbaud software.
• Streamlined month-end closing processes, allowing for faster reporting to management on financial results.
• Enhanced vendor relationships through timely and accurate payment processing, fostering a positive rapport between the company and vendors.
• Increased accuracy in financial transactions by maintaining a well-organized filing system for all accounts payable documentation.
• Reduced discrepancies in financial records by conducting thorough account reconciliations and rectifying any inconsistencies.
• Trained new employees on accounts payable processes (both in assistant position and credit card transaction entry process), contributing to a seamless integration into the team.
• Served as a key contact person for external vendors, addressing inquiries on payment statuses promptly and professionally.
• Developed strong working knowledge of various accounting software programs such as Blackbaud, optimizing their use for efficient accounts payable processing.
• Facilitated audits by ensuring availability of appropriate documentation through scanning PDFs and obtaining proper approvals and signatures, leading to smoother audit processes and minimal findings.
• Maintained internal controls compliance within the accounts payable department by adhering to established policies and procedures at all times.
• Kept information in Blackbaud accounting software up to date and accurate.
• Collaborated with other departments to resolve any billing disputes or issues with credit cards, check, or online payments, resulting in improved interdepartmental communication
• Reduced manual data entry errors by implementing Excel macros to automate repetitive tasks related to invoice inputting, journal entries, and account analysis.
• Partnered with auditors to track errors and add contributions to maintain accuracy.
• Prepared working papers, reports and supporting documentation for audit findings.
• Maintained integrity of general ledger and chart of accounts.
• Ensure all W-9s requested are received from vendors or individuals receiving non-employee compensation and used Blackbaud accounting software to issue 1099s to a taxpayer (other than a corporation) who has received at least $600 or more in non-employment income during the tax year.

- Pick-up offerings with an authorized staff person and help lead offering count by reviewing checks for completeness (words and amounts match, signature, date, payee, batch checks, and total).

- Prepare bank deposit for cash, counting efficiently and accurately.

- Replenish change funds needed for bookstore and cafe.

- Perform sales audit for cafe, preparing the spreadsheet and counting cash and verifying payment methods match the POS systems using Revel software. Prepare the spreadsheet to balance cash and sales for each register to z tape from Revel software.

- Pick-up, sort, and distribute external mail and follow mail opening and cash deposit procedure.

- Maintain petty cash fund.

- Create/update/prepare file folders (vendor payments/check reimbursements).

- Order office supplies for accounting staff.

- Prepare donation letters for property donations.

• Greeted customers entering store and responded promptly to customer needs.
• Welcomed customers and helped determine their needs.
• Worked flexible schedule and extra shifts to meet business needs.
• Operated cash register for cash, check, and credit card transactions with excellent accuracy levels.
• Restocked and organized merchandise in front lanes.
• Maintained a balanced cash drawer, ensuring accurate accounting at the end of each shift.
• Handled multiple payment methods securely, minimizing discrepancies and potential losses.
• Streamlined checkout process for increased efficiency and reduced waiting times.
• Handled cash with high accuracy and took care to check bills for fraud.
• Worked with floor team and managers to meet wide range of customer needs.
• Processed refunds and exchanges in accordance with company policy.

• Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
• Hear and resolve complaints from customers or the public
• Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided
• Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.