Anna Villarreal
Experienced Office Assistant/ Data Clerk/Secretary
Haltom City,TX
Summary
Administrative professional with a strong background in document management, data entry, and inter-office communication. Capable of handling multiple tasks while maintaining high standards of confidentiality and accuracy. Experienced in supporting diverse teams and managing projects that drive organizational success.
Overview
25
25
years of professional experience
Work History
Office Administrative Assistant/Data Entry Clerk
Fort Worth Independent School District
Fort Worth, Texas
2001.08 - Current
- Managed office correspondence and communication for staff and families efficiently.
- Organized and maintained both paper and electronic filing systems for student records.
- Assisted in report and presentation facilitated preparation for school events to ensure smooth operations.
- Supported data entry tasks using school management software systems to enhance accuracy.
- Handled inquiries from parents, students, and staff with professionalism.
- Maintained inventory of office supplies, ordering replacements as necessary.
- Performed administrative duties including photocopying, faxing, and mailing packages.
- Greeted visitors, answered incoming calls, and directed them to appropriate personnel.
- Greeted visitors and responded to inquiries in a professional manner.
- Prepared outgoing mailings using postage meter machine.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Assisted in organizing logistics for various school events to maximize participation.
Substitute Secretary/Data Entry Clerk
Fort Worth Independent School District
Fort Worth, Texas
2000.11 - 2021.08
- Managed daily office operations, ensuring efficient workflow and productivity.
- Created and organized electronic and paper filing systems for quick retrieval of documents.
- Supported special events by preparing materials and coordinating logistics effectively.
- Maintained accurate inventory of office supplies, placing timely orders as needed.
- Monitored project deadlines, ensuring all tasks were completed on schedule by team members.
- Coordinated communication between staff, students, and parents effectively.
- Handled incoming calls and provided information to visitors promptly.
Education
Certificate of completion - Excel/Typing Class
FWISD
Fort Worth, TX2001-02
High School Diploma -
Diamond Hill Jarvis
Fort Worth, TX1994-05
Skills
- Data entry and document management
- Office administration and support
- File and database management
- HIPAA compliance
- Reception and customer service
- Phone etiquette and communication skills
- Records confidentiality and data verification
- Attention to detail
- Organization and prioritization
- Time management and multitasking
- Problem-solving and team collaboration
- Office management
- Record keeping
- Customer service
- Document preparation
- Phone reception
- Data entry
- Multi-line phone proficiency
Timeline
Office Administrative Assistant/Data Entry Clerk
Fort Worth Independent School District
2001.08 - Current
Substitute Secretary/Data Entry Clerk
Fort Worth Independent School District
2000.11 - 2021.08
Certificate of completion - Excel/Typing Class
FWISD
High School Diploma -
Diamond Hill Jarvis