Anne Marie Bartlett
RHA Health Services LLC
Murphy,NC
22
years of professional experience
Accomplished Business Administrator equipped with 22 years of diverse and progressive experience in project and program management. Detail oriented and communication savvy with record of successful project integration. Skilled at defining and controlling scope, achieving project objectives, managing and building cross-functional teams.
Work History
Eastern Regional Business Administrator
2 Years 11 Months- Eastern Regional Business Administrator for a 162 bed, long term care facilities.
- Implement online evaluations, training, and in-services.
- Purchase all supplies for all departments: medical, respiratory, dietary, office supplies, Psychology, OT/PT, furniture, hygiene, Housekeeping, Maintenance.
- Work with multiple contractors in negotiating services, scope of work, quotes/cost.
- Reconcile/ balance 12 credit cards avg $120,000, vendor statements, petty cash.
- Process all invoices, pay all utilities, set up ACH payments.
- Responsible for 162 residents’ funds: deposits, withdrawals, bill pay, reconciling 162 residents’ debit cards.
- Maintained monthly budget analysis reporting positive/negative variations in cost/spending.
- Adhere to HIPPA guidelines with confidential/sensitive data to include the protection of the resident’s identity and information.
Accounts Payable Specialist
1 Year 4 Months- Key and process all invoices for as related to the daily operations of the hospital.
- Worked in the Financial Director, Financial Analyst, and CFO in regard to our weekly 1.5 plus million dollar check runs.
- Processed vendor invoices efficiently to ensure timely payments and maintain supplier relationships.
- Reviewed and reconciled accounts payable transactions for accuracy and compliance with company policies.
- Collaborated with cross-functional teams to resolve discrepancies related to vendor invoicing and payments.
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
Administrative Assistant
2 Years 2 Months- Administrative Assistant to the Program Director ensuring Department runs effectively, efficiently and professionally.
- Manage/direct in-coming calls, mail, and coordinates Google Meeting/calendar.
- Reports quarterly to Raleigh/DHHS the Governing Body Power Point Presentation/Dashboard-a statistical “snap shot” of financials, census, advocacy cases, Human Resources data.
- Adhere to HIPPA guidelines with confidential/sensitive data to include the protection of the residents identify and information.
- Developed and maintained filing systems, enhancing document retrieval efficiency and organization.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Business Office Manager
16 Years 11 Months- Contract Business Office Manager for a 125 bed, long term care facility.
- Supervised appx. 34 employees.
- Implemented online evaluations, training and in-services.
- Purchased all supplies for all departments: medical, respiratory, dietary, office supplies, psychology, OT/PT, furniture, hygiene, Housekeeping, maintenance.
- Worked with multiple contractors in negotiating services, scope of work, quotes/cost.
- Reconciled/ balanced 7 credit cards avg $75,000, vendor statements, petty cash.
- Processed all invoices and paid all utilities.
- Maintained monthly budget analysis reporting positive/negative variations in cost/spending.
- Adhere to HIPPA guidelines with confidential/sensitive data to include the protection of the residents identify and information.
- Oversaw inventory management, maintaining optimal levels of supplies while minimizing costs.
- Developed and maintained strong relationships with vendors, negotiating contracts for cost savings and improved service quality.
- Coordinated office events and staff training sessions, boosting morale and enhancing skill sets across team.
Education
Bachelor of Science - Business Administration
Associates of Applied Science - Fashion Merchandising and Marketing
Skills
Microsoft Office Suite
Workday
Smart Data
Executive support
Administrative management
Staff supervision
Project management
Team and Project collaboration
Effective communication
Time management
Negotiation
Conflict resolution
Company event coordination and event management
Operations management
Managing multiple projects
Strategic positioning
Accounting control
Planning and prioritization
Contracts
Budget planning
Analytical thinking
Timeline
Eastern Regional Business Administrator
RHA Health Services LLC
07.2023 - CurrentRead More
Accounts Payable Specialist
UNC Health Lenoir
03.2022 - 07.2023Read More
Administrative Assistant
Caswell Developmental Center
06.2019 - 08.2021Read More
Business Office Manager
RHA Health Services
09.2004 - 08.2021Read More
Wayne Community College
Associates of Applied Science from Fashion Merchandising and Marketing
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North Carolina Wesleyan
Bachelor of Science from Business Administration
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