Annie Jones

Human Resources:

• Process new hires and terminations, conduct exit interviews, and oversee all onboarding requirements, including background and drug screening, and start/end dates.
• Update the company handbook with payroll policies and procedures, followed by company-wide acknowledgment of amendments.
• Support leadership decision-making by providing insights and analyzing data or employee responses regarding benefits and systems.
• Implement and integrate HRIS systems, create company newsletters to engage employees, and implement leadership and conflict resolution training.

Benefits:

• Administer benefits and oversee communication and seminars for the annual enrollment of 401(k) and health benefits.
• Support management decision-making during benefits changes by analyzing options, comparing future costs/premiums, and developing census information.
• Resolve employee questions and pre-visit concerns by interpreting benefit policies and reconciling benefits accounts by approving billing statements.
• Prepare special reports on health benefits, 401(k), and ESOP census by collecting, analyzing, and summarizing information and trends.
• Ensure legal compliance by assisting third-party vendors with administering annual and quarterly notices and maintaining records.
• Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.

Payroll:

• Process full-cycle weekly payroll, off-cycle payroll, and manual checks.
• Enter data for timesheets into Excel, including job, phase, and cost codes, and audit vacation balances.
• Track holiday eligibility and analyze and approve benefits invoices from vendors to ensure correct participant enrollment.
• Set up voluntary deductions, garnishments, tax levies, child support, and bankruptcies.
• Process year-end and New Year implementations, W-2 forms, and ACA reporting (1094/1095C).
• Prepare, file, and maintain weekly and quarterly tax reports: 941 weekly liabilities, quarterly SUI and FUI, and annual 940.

Human Resources

• Process new hires and terminations, conduct exit interviews, and oversee all onboarding requirements, including background and drug screenings, and start/end dates.
• Update the company handbook with payroll policies and procedures, followed by company-wide acknowledgment of amendments.
• Support leadership decision-making by providing insights and analyzing data or employee responses regarding benefits and systems.
• Implement and integrate HRIS systems, create company newsletters to engage employees, and implement leadership training for supervisors and conflict resolution training.

Benefits

• Administer benefits; oversee communication and seminars for the annual enrollment of 401(k) and health benefits.
• Support management decision-making during benefits changes by analyzing options, comparing future costs/premiums, and developing census information.
• Resolve employee questions and pre-visit concerns by interpreting benefit policies and reconciling benefits accounts by approving billing statements.
• Prepare special reports on health benefits, 401(k), and ESOP census by collecting, analyzing, and summarizing information and trends.
• Ensure legal compliance by assisting third-party vendors with administering annual and quarterly notices and maintaining records.
• Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.

Payroll

• Process full-cycle weekly payroll, off-cycle payroll, and manual checks. Enter data for timesheets into Excel, including job, phase, and cost codes, and audit vacation balances.
• Track holiday eligibility and analyze and approve benefits invoices from vendors to ensure correct participant enrollment.
• Set up voluntary deductions, garnishments, tax levies, child support, and bankruptcies.
• Process year-end and New Year implementations, W-2 forms, and ACA reporting (1094/1095C).
• Prepare, file, and maintain weekly and quarterly tax reports: 941 weekly liabilities, quarterly SUI and FUI, and annual 940.

• Updating and maintaining employee records in the payroll system, making changes as needed
• Analyzing and reconciling while coordinating information with the finance department
• Conducts payroll audits periodically
• Prepare all retroactive via Excel to be uploaded into the payroll system
• Analyze and compare reports between Payroll and Benefits vendors to identify and resolve discrepancies
• Provides timely updates of benefits information in the payroll system
• Manage benefits administration for the company's health and welfare, life, and FSA plans
• Prepare, process, and maintain reconciliation of health insurance payments
• Oversees payroll benefit deductions are entered timely and accurately
• Responsible for processing 401(k) Loan and contribution refund from benefit vendor
• Communicate and assist employees with questions related to their specific payroll deductions and benefits
• Maintains department's employee relations and communication channels to provide employee-focused customer service
• Manages data transfer files between vendors and employers
• Provides support as needed for the monthly benefits billing
• Remains in compliance with all state and federal laws
• Responsible for other departmental tasks as assigned.

• Provide efficient and quality service to contract personnel and clients to ensure the timely processing and payment of timesheets and preparation and submission of invoices
• Set up new hires in ADP, action booking forms, personal details, contract amendments & termination forms
• Processed incoming timesheets & expense claims ensuring it was correctly filed for multi-State for over 1600 employees
• Input payroll information on ADP/SPA ensuring that the tight deadlines are met
• Adhere to relevant quality control checks before and after payroll processing
• Print the relevant payroll reports, pay slips, remittances & invoices and file them with the appropriate Clients
• Processing automated fund transfers
• Audit payroll premium deductions with benefits coverage, including health insurance and 401k
• Prepare client invoices/credit notes in Excel format, ensuring correct rates are charged and that the relevant backup is attached
• Resolve any payroll queries from contractors via telephone, email, or letter
• Resolve and directly handle any client invoice queries raise and issue manual invoices and credit notes, communicate, and assist with collections
• Ensure correct payroll tax deductions for W-2 employees
• Ensure compliance with IRS for W-2 & 1099 contractors
• Documented and processed all garnishments for bankruptcies, student loans, and child support orders
• Researched payroll errors and processed payments for federal and state taxes, social security, Medicare, and various employee deductions, annuity contributions, and retirement plan withholdings
• Resolved payroll discrepancies quickly and successfully
• Uploaded time records into the computer system and made adjustments to create an accurate database for payroll processing functions.

• Process Multi-State and Multi-client Weekly and bi-weekly Payroll and Billing, Direct Deposits
• Setup garnishments, tax levies, Child support, Deduction: Health Insurance, Loans, and set Union dues
• Certified Payroll Implement new vendors and new employees
• Establish, maintain, and update files (confidential Information), handle calls, and promptly forward them to appropriate persons among 5 employees
• Calculated price rates, timecards, and weekly/monthly payroll
• A prepared worksheet, cost analysis, taxes
• Computed yearly, quarterly, and monthly benefits and payroll totals for clients
• Responsible for hiring, training, and managing payroll department staff, accurately managed all aspects of payroll administration for over 300 employees, Generated payroll reports, billing, Invoicing, Accounts Receivables
• Supervised, and recruited new employees, coordinated orientations, and exit interviews for part-time and temporary employees, I-9 Verification and Audit, W-4
• Reply to employees' questions and concerns regarding payroll
• Uploaded time records into the computer system and made adjustments to create an accurate database for payroll processing functions
• Maintained strict confidentiality of all payroll information and records
• Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.