Antoinette Rivera
Summary
Dynamic Accounts Payable Supervisor with a proven track record at Atlantic Health System, excelling in payment scheduling and dispute resolution. Skilled in training and mentoring teams, I enhanced vendor relationships and achieved over $1M in annual rebates through effective process improvements. Proficient in Oracle Cloud and adept at managing complex financial transactions.
Overview
17
17
years of professional experience
Work History
Accounts Payable Supervisor
Atlantic Health System
09.2022 - Current
- Process all vendor invoices promptly in accordance with company policy.
- Troubleshot and resolved escalated issues pertaining to vendor disputes, payment discrepancies or delays in a timely manner, maintaining positive relationships with suppliers.
- Maintain accurate records of all financial transactions within the accounts payable department.
- Research all invoices that is past due.
- Responsible for process, printing and managing all payments (both paper checks and electronic) for 5 hospitals and over 600 private practices (over 1,000+ checks and electronic payments per week).
- Upload payment files to Chase to ensure control mitigation from potentially fraudulent activities.
- Responsible for positive pay/kick-out from Chase bank.
- Monitor PaymentNet to ensure all SUA uploads were transferred successfully and vendors are accepting their SUA payments.
- Responsible for AHS yearly campaign with Chase to recruit new vendors to utilize SUA payment methods, notable earning a yearly rebate over 1M.
- Void/re-issue outstanding checks.
- Work with PWC to promptly provide any files needed for audits.
- Approve bi-weekly employees payroll.
- Supervise and train over 12 employees.
- Replied to a high volume of e-mails and phone calls in a professional and timely matter.
- Establish excellent rapport with vendors, management and co-worker.
- Month-end closing.
- Work with our ISS dept to participate with system upgrades, testing and troubleshooting any issues to resolve them.
Account Payable Lead
Atlantic Health System
06.2021 - 09.2022
- Assisted in the development of Accounts Payable policies and procedures, contributing to a more efficient and effective department.
- Ensured accuracy of financial statements by reconciling General Ledger accounts on a monthly basis, identifying discrepancies, and applying necessary corrections.
- Reduced errors in financial reporting by conducting thorough audits of company invoices and statements.
- Developed strong relationships with key vendors to ensure seamless communication during payment inquiries or disputes resolution.
- Assisted in implementing the new ERP system, Oracle Cloud.
Accounts Payable Analyst
Atlantic Health System
08.2013 - 09.2022
- Received vendor invoices, validated for accuracy and routed for approval to prepare for payment processing.
- Processed daily invoices, check requests.
- Researched and resolved invoice and payment issues for internal employees and external vendors.
- Enhanced vendor relationships through prompt communication and timely resolution of discrepancies.
- Processed daily mail.
- Replied to a high volume of e-mail and phone calls in a professional matter.
- Answered Cherwell ticket for issues for internal employees and external vendors inquiries.
- Keep our statements in a current status to avoid any credit holds.
Staff Accountant
Atlantic Health System
04.2008 - 07.2013
- Maintained general ledger accuracy through regular account reconciliations, journal entry adjustments, and transaction reviews.
- Monitored accounts receivable, accounts payable and other account balances to track transactions, avoid discrepancies and maintain accuracy.
- Prepared and processed journal entries to record in general ledger and maintain consistent documentation.
- Managed accounts payable processing, ensuring timely payments to vendors while maximizing cash flow management strategies.
- Monitored incoming and outgoing cash flow for multiple facilities.
- Observed and recorded daily cash, reconciling each deposit to the patient accounting report for the 5 hospitals. Investigating discrepancies alongside our accounts receivable dept (PFS), and adjusted the general ledgers as needed.
Education
Bachelor of Science -
Caldwell University
Caldwell, NJ05-2028
Associate of Applied Science -
Caldwell University
Caldwell, NJ05-2007
Skills
- Payment scheduling
- Training and mentoring
- Team supervision
- Dispute resolution
- General ledger
- Month-end closing
- Quick Learner with exceptional attention to detail
- Strong multi-tasking and time management
- Types 90 WPM
- Microsoft Suite (Outlook, Excel,Word, Sharepoint, Teams)
- Oracle Cloud
- Cherwell
- Onbase
- Allscripts (AFM & ASCS)
Timeline
Accounts Payable Supervisor
Atlantic Health System
09.2022 - Current
Account Payable Lead
Atlantic Health System
06.2021 - 09.2022
Accounts Payable Analyst
Atlantic Health System
08.2013 - 09.2022
Staff Accountant
Atlantic Health System
04.2008 - 07.2013
Bachelor of Science -
Caldwell University
Associate of Applied Science -
Caldwell University
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