ANTOINETTE THOMAS
Summary
Detailed oriented and enthusiastic project management professional with 10 years of experience in task management and coordinating high-volume projects and campaigns simultaneously in fast-paced corporate matrix environments. Extensive experience in managing competing priorities and facilitating cross-functional collaboration with internal and external stakeholders while ensuring timely project delivery. Skilled in spearheading status meetings, resource allocation and project debriefs. Demonstrated ability to work under tight deadlines has led to increased efficiency and enhanced client experience. Brings passion and proven history facilitating cross-functional team collaboration and driving complex workflows from inception through the project lifecycle to successful completion.
Overview
11
11
years of professional experience
Work History
PROPOSAL MANAGER
UNICOM Government, Inc.
09.2024 - Current
- Coordinating end-to-end multi-phase Task Orders, successfully meeting quick turnaround deadlines and prioritizing competing priorities
- Coordinating high-compliant initiatives between cross functional teams in a corporate matrix environment supporting opportunities priced $30,000 to $3.7m
- Liaison between Sales, Contracts, Writers and Operations departments; monitoring tasks progress to ensure on-time completion
- Support gap analysis to identify contractual risks and recommend mitigation strategies
- Multiple times a day updating risk/decision log in CRM tools and escalating critical issues to Contracts as needed
SENIOR PROPOSAL COORDINATOR
Elevance Health
04.2022 - 04.2023
- Built and updated webpages and landing pages to streamline access to milestones, timelines and project updates for cross-functional teams
- Coordinated the high-visibility tasks between the Graphics and Writers teams (internal and external partners) simultaneously
- Liaison; Attended kickoff meetings of 10-70 attendees to document action items and potential risks; then emailed notes to the team
- Communicated updates and deliverables to Graphics, Writers, and Directors departments a matrix environment
- Collaborated with the Director on training efforts to implement the department's Growth Plan
PROPOSAL COORDINATOR
Greenman-Pedersen, Inc.
07.2019 - 04.2022
- Liasion; led kick-off and status meetings for various teaming arrangements while establishing action items and tracking tasks
- Managed all phases of the projects and responsible for day-to-day updates to multi-step tasks
- Created and implemented new standard project templates while partnering with the Director of Corporate Marketing
- Communicated frequent updates to cross-functional teams
- Registered managers for conferences post-event debrief plan. Maintained a library of graphics, attendee communication, media kits, etc.
- Assisted Vice President with researching data, business development, target audience and competitor analysis
MARKETING ASSISTANT
JMT Technology Group
09.2018 - 07.2019
- Managed competing priorities simultaneously in fast-paced high-visibility environment
- Proofread marketing sections for executive summaries and marketing collateral
- Recorded meeting discussions, tracked action items, and communicated outcomes to cross-functional stakeholders
- Organized catering, RSVPs, and logistics for company-wide meetings, conferences and events
- Analyzed data to identify optimization opportunities, create project plans and prioritize deliverables
ACCOUNT COORDINATOR
T. Rowe Price
10.2016 - 03.2018
- As a liaison, coordinated digital and print marketing initiatives through multi-phases of the project lifecycle between cross-functional teams
- Partnered with Fulfilment, Legal, Print, Email, Web and Digital teams from inception to launch to ensure expedited delivery of advertisements
- Prioritized brand marketing campaigns while tracking and documenting progress
- Frequently communicated between cross-functional teams to ensure timely updates of tasks
- Managed project schedules and frequent updates using internal CRM tool in high volume production matrix environment
- Attend kickoff meetings to discuss creative briefs, scope, brand standards and deliverables to ensure client satisfaction
- Scheduled meetings with Channel Marketing Managers to allocate resources and resolve ongoing issues
MARKETING SPECIALIST
MedStar Health
11.2015 - 08.2016
- Executed integrated marketing campaigns and rebranding materials for over 15 current and new medical facilities
- Trafficked multiple workflows and marketing campaigns in CRM tool in a high-visibility corporate matrix environment
- Provided resource allocation to develop marketing campaigns (brochures, logos, wallscapes, meter boards, web pages and other digital marketing collateral
- Coordinated end-to-end project deliverables for campaigns
- Documented project issues to track and execute best practices
- Cultivated relationships with cross-functional teams to ensure contractual agreements were met within budget
Education
Master of Science - Management specializing in Marketing
University of Maryland University College
Bachelor of Arts - English specializing in Creative Writing
Morgan State University
Skills
- Self-Driven
- Resource Allocation
- Task Prioritization
- Workflow Management
- Timeline Management
- Proofreading
- Quality Assurance
- Familiarity with Adobe Creative Cloud
- Asana, Workamajig and OneNote
- Project Management Tracking Tools
- Cross-Functional Teams Collaboration
- TRowe Price internal workflow system
Affiliations
- VOLUNTEER, JDK: Social Media Marketing Tour - 8-city Tour (2024)
- SPEAKER, Marketing Presentation - American Red Cross (2022)
- INTERN, Event Planner - Mayor Wayne Smith Civic Association (2008)
Timeline
PROPOSAL MANAGER
UNICOM Government, Inc.
09.2024 - Current
SENIOR PROPOSAL COORDINATOR
Elevance Health
04.2022 - 04.2023
PROPOSAL COORDINATOR
Greenman-Pedersen, Inc.
07.2019 - 04.2022
MARKETING ASSISTANT
JMT Technology Group
09.2018 - 07.2019
ACCOUNT COORDINATOR
T. Rowe Price
10.2016 - 03.2018
MARKETING SPECIALIST
MedStar Health
11.2015 - 08.2016
Master of Science - Management specializing in Marketing
University of Maryland University College
Bachelor of Arts - English specializing in Creative Writing
Morgan State University