April Pangelina
Summary
Driven and resourceful administrative professional with 12 + years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
18
18
years of professional experience
Work History
Executive Assistant to SR VICE PRESIDENT of R&D
Bio-Rad Laboratories
02.2020 - Current
- Provide high-level support to the SVP of R&D including Complex calendar management, meetings, Concur expenses
- Plan and coordinate all travel arrangements (domestic and international) for the SVP, and others upon request
- Plan and coordinate internal and external meetings, including invitations, agendas, materials, meeting rooms, technical requirements, catering, etc
- Plan and support site, leadership team, events such as offsites, meetings and celebrations
- Act as liaison to executive's direct reports and their staff.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
SR STAFF ADMINISTRATIVE ASSOCIATE to VICE PRESIDENT/GM
Bio-Rad Laboratories
08.2017 - 01.2020
- Provide high-level administrative support to the VP Clinical Immunology Division including: Domestic/International travel, complex calendar management, meetings, phone, Concur expenses, special projects, etc
- Provide administrative support to the Management Team: Dir of Mkt, Dir of Program Mgmt., RA/QA Mgr
- And Div
- Finance Mgr
- Including: organization of travel arrangements, organization of meeting schedules, phones, Concur and maintain filing system
- Coordinate monthly division staff meetings, quarterly town hall meetings, run and distribute monthly departmental cost center reports and Sunshine reports, assist RA/QA Manager with travel and assist and coordinate logistics and catering for all Audits for CID
- Schedule and coordinate interviews as well as travel if outside of state for open positions, onboarding of new team members and IT Liaison for new hires
- Administrative Lead, coordinate and facilitate quarterly admin meetings
- Partner with other administrative associates and provide support or back-up when needed
- Interacts daily with employees and Executives across multiple divisions, as well as external representatives
- Build and maintain positive working relationships with co-workers and other Bio-Rad employees
- Facilitated and coordinated building remodel with a move of 150+ employees and acting liaison for facilities move requests, such as office furniture, electrical appliances, office building, conference rooms, office supplies, etc
- Special events planning for small and large groups, logistics and catering coordination
- Assist with seminar registrations, Webinar registrations, training coordination and any other misc
- Tasks required.
EXECUTIVE ASSISTANT to the PRESIDENT
JL Logistics
05.2014 - 08.2017
- Provided high-level administrative support to the president and CEO, including organization of travel arrangements; organization of meeting schedules, maintain filing system and the monitoring of e-mail correspondence
- Provided excellent verbal and communication skills with office staff, customers and vendors collect and prepare information, including PowerPoint presentations, for President's use in discussions, meetings, and presentations
- Handled accounts payable and receivable, prepared bank deposits, controlled inventory, maintained equipment, technology and maintained accurate records of expenses.
- Enhanced executive efficiency by managing and prioritizing the President''s daily schedule, appointments, and travel arrangements.
- Streamlined office operations for increased productivity, implementing new procedures and organizational systems.
SENIOR ADMINISTRATIVE SECRETARY
Scottsdale Insurance Company (Nationwide Insurance)
03.2011 - 05.2014
- Provided support to the Managing Council, three attorneys and legal team, including: interfacing with outside legal counsel
- Coordinated all Department of Insurance complaints to meet regulatory compliances/deadlines spearheaded client complaints and implemented conflict resolution
- Provided back-up administrative support and compile monthly reports to the VP of legal
- Notarize legal documents
- Prepare new case files, request litigation cards
- Maintained document filing retention and storage system with the highest regard for confidentiality, organization and timely retrieval of documents.
ADMINISTRATIVE ASSISTANT
American Traffic Solutions
10.2009 - 12.2010
- Provided administrative support to the SVP and team, calendar, travel and expense reports
- Researched relevant trade shows and prepare marketing materials.
EXECUTIVE ASSISTANT to VP of IT
DHL
03.2008 - 09.2009
- Provided high-level executive administrative support to Head of IT, with over 120 Global team members (Prague, Kuala Lumpur, Bonn, and Scottsdale)
- Acting as a liaison between all impacted departments to ensure proper communications during shut down of domestic shipping facility
- Coordinated extensive travel arrangements, corporate agendas and itineraries for Domestic and International travel
- Prepared expense reports.
EXECUTIVE ASSISTANT to the PRESIDENT
TBS Couriers
11.2006 - 02.2008
- Delivered high-level support to the President, acted as “Gatekeeper” and served as liaison for 12 direct reports
- Organized and Communicated with board members and managed materials and details for quarterly board meetings and compiled meeting agendas/materials
- Coordinated Board of Directors / Corporate Managers' meetings, conferences, arranging facilities, materials, equipment and catering
- Prepared agendas, Transcribed minutes; composed correspondence for weekly corporate/executive staff meetings and coordinated follow up on action items.
Education
Notary Public -
01.2014
Business Administration coursework -
CareerCom College of Business
01.2001
Skills
- G Suite
- Microsoft Office Suite
- SAP
- Lotus Notes
- Social Media
- Concur
- Zoom
- DocuSign
- QuickBooks
- SharePoint
- WebEx
- Salesforce
- Strategic Planning
- Business Administration
- Meeting Planning
- Administrative Support
- Expense Reporting
- Presentation Development
- Travel Arrangements
- Project Planning
- Conflict Management
- Executive Support
- Schedule & Calendar Planning
- Travel Coordination
- Calendar Management
- Meticulous Attention to Detail
- Event Coordination
- Organizational Skills
- Vendor Management
- Time Management
- Client Relations
Volunteer Experience
United Way, Phoenix, AZ, 2012, 2014
Timeline
Executive Assistant to SR VICE PRESIDENT of R&D
Bio-Rad Laboratories
02.2020 - Current
SR STAFF ADMINISTRATIVE ASSOCIATE to VICE PRESIDENT/GM
Bio-Rad Laboratories
08.2017 - 01.2020
EXECUTIVE ASSISTANT to the PRESIDENT
JL Logistics
05.2014 - 08.2017
SENIOR ADMINISTRATIVE SECRETARY
Scottsdale Insurance Company (Nationwide Insurance)
03.2011 - 05.2014
ADMINISTRATIVE ASSISTANT
American Traffic Solutions
10.2009 - 12.2010
EXECUTIVE ASSISTANT to VP of IT
DHL
03.2008 - 09.2009
EXECUTIVE ASSISTANT to the PRESIDENT
TBS Couriers
11.2006 - 02.2008
Notary Public -
Business Administration coursework -
CareerCom College of Business