ARLETTE MCGUIRE

* Match receiving record or packing slip to invoices and enter invoices for payment.

* Verify GL account for expense invoices and enter for on time payment.

* Research credit invoices to ensure accuracy and enter for deduction.

* Reconcile vendor statements at month end, assist in weekly check run procedures.

* Assist in posting customer check payments weekly or as needed.

* Answer phones to cover receptionist's daily lunch break.

* Schedule daily service technician elevator inspection routes based on annual routine inspection due dates.

* Purchase parts, supplies or equipment as needed for elevator maintenance and repair.

* Set up the weekly on-call overnight technician schedule to cover unexpected elevator emergencies.

* Upload routine elevator inspection reports to the Minnesota website daily.

• Daily review of accounts receivable report to determine collection call priority; make calls to obtain payment status and note customers account.
• Apply customer check, ACH, or credit card payments daily; reconcile check payments to ensure deposit balanced.

• Led team of office staff and organized interviews for office positions when needed.
• Processed sales commission payroll, reconciled bank accounts, and various general ledger entries.
• Assisted with month end functions, prior to submitting monthly statement.

• Entered invoices billing contracted repossession or close fee for specific client, as well as additional approved fees and noted fee approval on invoice.
• Printed, then mailed, or faxed invoices, as requested by the client.
• Uploaded invoices to the client website daily, or entered invoices on an Excel spreadsheet. The billing method dependent on each client's request.

• Balanced daily cash from prior day parts department sales, vehicle sales and accounts receivable payments; processed bank deposit.
• Reconciled supplier invoices with statement, processed check run twice per month.
• Posted accounts receivable payments, reconciled accounts, and made collection calls.

• Reviewed blueprint, determined cost for assembly, added markup, submitted price and delivery schedule, submitted purchase orders to various vendors, scheduled assembly build (in house) using MRP system, and set up delivery.
• Assisted in yearly organization for physical inventory of all stock, and made adjusting entries.