ARMANDINA MACIAS
Kingwood,TX
Summary
Results-driven professional with extensive experience in managing accounts payable functions and ensuring accurate financial transactions. Strong analytical skills leverage the resolution of discrepancies and enhance operational efficiency. Proven track record in effective vendor management and meticulous invoice reconciliation, contributing to seamless financial operations and overall organizational success. Committed to delivering high-quality results while maintaining compliance with financial regulations and best practices.
Overview
24
24
years of professional experience
Work History
Senior Accounts Payable Specialist
Ethos Energy Power Plant Services
Houston, TX
07.2022 - Current
- Mentor junior team members on accounts payable best practices and compliance standards.
- Process PO and non-PO invoices with accurate coding and approvals.
- Set up invoices for payment in accordance with company policies and procedures.
- Prepare and process checks, ACH payments, and bank wire transfers.
- Monitor accounts and work statements to ensure timely payments and account accuracy.
- Prepare and record journal entries.
- Maintain strong vendor and customer relationships through effective communication and discrepancy resolution.
- Generate weekly cash forecasts and collaborated with finance business partners.
- Run monthly aging reports for account review and follow-up.
- Support audits by reconciling financial statements and providing required documentation.
- Assist with bank reconciliations and month-end/year-end closing processes.
- Implement process improvements that increased efficiency in invoice tracking and reporting systems.
Hospital Admissions Coordinator
Nexus Health Systems
Houston, Texas
01.2022 - Current
- Convert appropriate inpatient referrals into admissions within timeframes identified by referral sources
- Gather and ensure that insurance verifications are completed for potential inpatient admissions to the facilities
- Prioritize referrals according to urgency and adhered to appropriate referral deadlines
- Answer questions and resolve concerns raised by both patients/family and liaison
- Complete Intake Form accurately and completely, obtaining all pertinent financial and personal information on all referrals
- Complete in a timely manner the screening for all referrals and relay timeframes to referral source and all related parties throughout the admissions process
- Obtain and document clinical and financial acceptance from appropriate administrative staff for all referrals within established time frames and communicate to referral source and all related parties
- Secures a rate from CEO or designee, if necessary, for commercial payors
- Facilitate care plan and/or additional communication from facility case manager to the payor as necessary
Accounts Payable Lead
Versa Integrity Group
Houston, TX
01.2020 - 01.2022
- Supervise daily workflow for the AP staff ensuring proficiency and accuracy
- Work closely with department personnel to produce accurate and timely bills
- Assisted with end of month accruals
- Manage Comdata per diem payment and invoice processing
- Resolve vendor and employee inquiries about invoices quickly through research
- Print checks and process EFT payments weekly basis
- Handle and if needed, escalate processing issues or concerns with vendors pertaining to invoice and payment disbursement
- Reconcile monthly statements and transactions to keep records accurate and current
- Perform weekly check and EFT batches along with an aging report for payments
Corporate Admissions Coordinator
Cornerstone Hospital
Houston, TX
06.2016 - 10.2019
- Maintain strict patient and physician confidentiality
- Obtain required information to ensure accurate and timely admissions to over 19 long term acute facilities
- Process referrals from multiple facilities and forwarded to appropriate team meticulously identifying inconsistencies, deficiencies, and discrepancies in medical documentation
- Verify and patients' eligibility status with insurance companies
- Responsible for behavioral patient admissions and approvals to facilities
- Maintain a monthly patient admission goals and census
Lead Supervisor
Energy Transfer
Houston, TX
07.2015 - 06.2016
- Entered numerical data into databases in a timely and accurate manner, for up to 15,000 - 20,000 invoices
- Analyzed critical information on documents and processed accordingly using correct method in system
- Validated SO/BSA/Trip setup information in system verifying data integrity and accuracy to determine if invoice was valid
- Copied, logged, and scanned supporting documentation
- Communicated with fuel terminals to ensure appropriate documentation was received to determine the type of fuels
- BOL matching in order to ensure the billing was correct before processing invoices
- Part of implementing signature requirement and starting a penalty program for incomplete terminal paperwork from fuel delivery service from our drivers to avoid billing delays
Accounts Payable & Receivable Clerk
Rockwater Energy Solutions
Houston, TX
08.2013 - 07.2015
- Communicated with receiving, purchasing and vendor personnel for prompt resolution of discrepancies
- Coded and entered at least 1,800 invoices each month into the in-house accounting software
- Reconciled discrepancies between accounts receivable general ledger account and accounts receivable trial balance account
- Supervised invoice processing, purchase orders, expense reports, credit memos and payments
Billing Coordinator
Dr. Nelson Valena/Optimal Rehab And Assoc
Houston, TX
02.2006 - 08.2013
- Verified patients' eligibility and claims status with insurance agencies
- Prepared patient charts, pre-admissions and consent forms as necessary
- Interacted with providers and other medical professionals regarding billing and documentation policies, procedures and regulations
- Evaluated patients' financial status and established appropriate payment plans
- Coded billing for multiple physicians and billed accordingly to proper guarantor
- Answered telephone and in person inquiries with a friendly demeanor and full knowledge of billing department processes
- Entered details into accounts and tracked payments
- Completed appeals of denied claims on patient bills
- Processed payments and applied to customer balances
Medical Billing Assistant
ENT Associates
Houston, TX
06.2002 - 02.2006
- Scheduled appointments and registered patients for surgeries and consultations
- Verified patients' eligibility and claims status with insurance agencies
- Managed collections claim for unpaid bills with insurance agencies and patients
- Correctly coded and billed medical claims for various hospitals and multiple physicians
- Verified data integrity and accuracy
- Analyzed departmental documents for appropriate distribution and filing
Education
Billing And Coding Certification -
Practice Management Institute
Houston, TXGED - undefined
Sam Houston High School
HoustonSkills
- Excellent Verbal Communication and Multitasking
- Invoice Processing
- Attention to Detail
- Analytical Skills
- New Vendor Management and W-9 Processing
- Accounting Software: Microsoft Dynamics, Epicor, I-Flight
- GL Coding
- Organizational Skills
- Auditing Proficiency
- Time Management
- Data Entry and 10-Key
- Microsoft Office
- Microsoft Excel
- Payment Processing
- Audit Support
- Cash Flow Forecasting
- Vendor Relations
- Check Run Preparation
- Accounts Payable Processes
- Month-End Closing
- Reviewing Open Payables
- Problem Resolution
- Payment Scheduling
- Statement Review
- Creative Problem Solving
- Bank Reconciliation
- Credit Card Reconciliation
- Teamwork and Collaboration
- Reliability
- Journal Entries
- Proactive and Self-Motivated
Accomplishments
Received CEO award for process and implementation improvement.
Languages
Spanish: Native/ Bilingual
Timeline
Senior Accounts Payable Specialist
Ethos Energy Power Plant Services
07.2022 - Current
Hospital Admissions Coordinator
Nexus Health Systems
01.2022 - Current
Accounts Payable Lead
Versa Integrity Group
01.2020 - 01.2022
Corporate Admissions Coordinator
Cornerstone Hospital
06.2016 - 10.2019
Lead Supervisor
Energy Transfer
07.2015 - 06.2016
Accounts Payable & Receivable Clerk
Rockwater Energy Solutions
08.2013 - 07.2015
Billing Coordinator
Dr. Nelson Valena/Optimal Rehab And Assoc
02.2006 - 08.2013
Medical Billing Assistant
ENT Associates
06.2002 - 02.2006
GED - undefined
Sam Houston High School
Billing And Coding Certification -
Practice Management Institute