Ashley Forbes
San Diego,CA
Summary
Highly organized and efficient executive assistant with experience in both public and private sector administrative support. Skilled in managing complex schedules, coordinating executive meetings, and improving office workflows to enhance productivity. Successful in implementing new filing and organizational systems that increase efficiency in document management. Known for maintaining discretion with confidential information and effectively supporting senior executives by reducing their administrative burden.
Overview
26
26
years of professional experience
Work History
ExecutiveAssistant
LB, LP
San Diego , CA
2022.06 - 2023.09
- Maintained CEO schedule
- Provided support to the CEO’s spouse and managed household staff
- Handled all Executive business travel and personal travel for family
- Maintained accounting and projected database
- Billing and Invoice management
- House management for US and international properties
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
Senior Executive Coordinator
Premier Insurance Management Services
2020.02 - 2022.05
- Managed heavy calendaring, scheduling external and internal meetings, and video conferencing
- Managed Business travel, and expense reports for the Executive Team
- Handles all Executive business travel and prepares expense reports
- Responsible for Expense reports of multiple executive credit accounts.
Executive Assistant to CFO/CAO
Simon Wiesenthal Center
2014.06 - 2020.03
- Served as the Executive Assistant to the CEO, CFO and CAO
- Maintain Executive's calendar and maintained and monitored e-mails
- Responsible for Expense reports of multiple executive credit accounts
- Coordinated and managed the Executive's international and domestic travel and accommodations
- Responsible for all VIPs, Board Members, and visiting dignitaries.
Executive Assistant
S.L. Cooper Executive Mgmt. Co.
2007.09 - 2014.03
- Provided administrative support to the legal team, Executive Director, and Chief Counsel
- Event Planning and coordinating of staff meetings and events for the legal team
- Managed executive and legal team calendars
- Responsible for all travel and hospitality arrangements for the executive and legal team
- Served as liaison with government agencies and courts.
Executive Assistant
Forbes Foundation
1997.05 - 2007.07
- Executive Assistant to President and CEO
- Provided support to the Board and committees through coordination of meetings, preparation of minutes, and maintenance of Trust records
- Arranged travel and hospitality arrangements for staff and guests
- Prepared and organized travel itineraries, directions, and materials
- Developed and maintained paper and electronic filing systems
- Procured and organized office supplies, equipment, and duties as office manager
- Compiled data to create reports, spreadsheets, and charts for the grants division
- Proofread, formatted, and grammatically edited documents for the monthly newsletter
- Maintained the president and CEO’s calendar
- Coordinated schedules of staff for joint internal/external meetings.
Education
High School Diploma -
William Henry Harrison High School
West Lafayette, IN1986-05
Skills
- Highly organized and detail-oriented
- Able to prioritize and complete multiple tasks
- Independent and self-motivated
- Excellent research and writing skills
- Positive relationship building
- Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Apple Operating Systems
- Internet savvy
- Travel administration
- Office Management
- Scheduling
- Resourceful
- Professional and mature
Timeline
ExecutiveAssistant
LB, LP
2022.06 - 2023.09
Senior Executive Coordinator
Premier Insurance Management Services
2020.02 - 2022.05
Executive Assistant to CFO/CAO
Simon Wiesenthal Center
2014.06 - 2020.03
Executive Assistant
S.L. Cooper Executive Mgmt. Co.
2007.09 - 2014.03
Executive Assistant
Forbes Foundation
1997.05 - 2007.07
High School Diploma -
William Henry Harrison High School
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