Ashley Jones
Marshall
Summary
Drove operational efficiency improvements through the development of a streamlined spreadsheet for Corrigo billing. Fostered enhanced collaboration and communication among teams, resulting in more effective decision-making. Delivered comprehensive support across multiple teams to optimize workflow.
Overview
23
23
years of professional experience
Work History
Construction Coordinator
Climate Pros
Glendale Heights, IL
09.2023 - Current
- Invoicing current projects to ensure timely payments and current costs.
- Executed purchase order management to ensure timely delivery of subcontractor services.
- COI requests for projects.
- Organized and maintained filing systems for project documentation.
- Import of bids to enhance accuracy in quotes and change orders.
- Facilitated weekly reviews of dispatches with project managers to ensure precise documentation for project timelines and billing processes.
- Weekly payment disbursement for subcontractors, ensuring compliance with contractual obligations.
Construction Administrator
Climate Pros
Glendale Heights, IL
07.2021 - 09.2023
- Coordinated with relevant authorities to streamline permit applications and approvals.
- Administered per diem payments.
- For construction review email correspondence to ensure timely processing.
Office Manager
A&W Roofing
Georgetown, TX
12.2018 - 07.2021
- Recruited, trained and developed dynamic administrative team, supporting growth and productivity objectives.
- Handled all scheduling and managed timely and effective allocation of resources and calendars.
- Automated office operations to manage client correspondence, record tracking and data communications.
- Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
- Oversaw office inventory and timely reordering of supplies.
- Generated financial reports for management review.
- Managed daily operations within office by supporting continuous delivery of excellent services and care.
- Handled supply purchases and inventory management for office operations and equipment maintenance.
- Performed billing, collection and reporting functions for Roofing office generating over $2 million annually.
- Proactively identified and solved complex problems that impact management and business direction
- Greeted visitors promptly and directed to correct locations.
- Supported office needs including taking messages, scanning documents and routing business correspondence.
- Elevated customer satisfaction ratings by resolving client and case issues effectively.
- Directed team of 5 administrative professionals to meet team needs in fast-paced environment.
EMT-Basic
Acadian Ambulance
Austin, TX
06.2015 - 12.2019
- Monitored patients from scene to hospital transfer while conducting in-transit care.
- Assessed emergency situations and prioritized medical care for patients.
- Performed CPR and used cardiac defibrillator to revive patients in cardiac arrest or arrythmia.
- Reviewed inventory levels prior to shift and restocked ambulance to prepare for service.
- Managed care in field and in-transit, including performing standard testing and administering necessary medication.
- Documented all calls in reports detailing type of incident and course of treatment.
EMT-Basic
Capital EMS
Lampasas, TX
03.2013 - 06.2015
- Acquisition to Acadian ambulance.
- Monitored patients from scene to hospital transfer while conducting in-transit care.
- Assessed emergency situations and prioritized medical care for patients.
- Evaluated patients' medical status and monitored vital signs during transit.
- Performed CPR and used cardiac defibrillator to revive patients in cardiac arrest or arrythmia.
- Reviewed inventory levels prior to shift and restocked ambulance to prepare for service.
- Managed care in field and in-transit, including performing standard testing and administering necessary medication.
- Documented all calls in reports detailing type of incident and course of treatment.
Manager/Bookkeeper
Image Sun Tanning Center
Austin, TX
12.2008 - 09.2012
- Accounts receivable and payable
- Drove financial performance of assigned areas by verifying achieved sales and profit goals and implementing plans to correct deficiencies.
- Facilitated month-end journal entries, account reconciliation and invoicing using Quickbooks.
- Conducted inventory counts by assessing current state of inventory integrity against target accuracy levels and tracking variances.
- Recruited and hired qualified candidates to fill team vacancies by posting openings in local newspapers, job boards and sharing details via social media platforms.
- Trained current employees on additional job positions to maintain coverage of roles at all times.
- Opened and closed store by processing daily paperwork, balancing register drawers, producing staffing schedules and preparing deposits.
Administrative Assistant
Vanguard
Buda, TX
05.2003 - 01.2005
- Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.
- Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
- Tracked and submitted employee timesheets to accounting department for payroll processing.
- Organized and maintained filing and document management systems by coordinating, archiving and purging files.
- Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
- Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
Education
Certificate in EMT basic - Pre-hospital Emergency Medicine
EMTS Academy
Round Rock, TX5 2013
High School Diploma -
Central High School
San Angelo, TX4 2001
Skills
- Excel (5 years)
- Typing (10 years)
- Customer service
- General office duties
- Inventory
- Multitasking
- Payroll
- Banking operations
- Accounts payable and receivable
- CRM and office management software
- Customer relations
- Invoicing and billing
- Training and coaching
- Scheduling and calendar management
- MS Office
- First Aid/CPR
Timeline
Construction Coordinator
Climate Pros
09.2023 - Current
Construction Administrator
Climate Pros
07.2021 - 09.2023
Office Manager
A&W Roofing
12.2018 - 07.2021
EMT-Basic
Acadian Ambulance
06.2015 - 12.2019
EMT-Basic
Capital EMS
03.2013 - 06.2015
Manager/Bookkeeper
Image Sun Tanning Center
12.2008 - 09.2012
Administrative Assistant
Vanguard
05.2003 - 01.2005
Certificate in EMT basic - Pre-hospital Emergency Medicine
EMTS Academy
High School Diploma -
Central High School