Ashley Rose
Mt Juliet,TN
Summary
Proven expert in billing systems and software, adept at streamlining invoice processing and enhancing month-end closing procedures. Demonstrates strong analytical skills and a collaborative spirit, ensuring seamless financial operations and compliance with regulatory standards.
Overview
6
6
years of professional experience
Work History
Billing Specialist (contract)
CDI, LLC
03.2024 - 08.2024
- Researched and resolved billing discrepancies to enable accurate billing.
- Collaborated with the collections team to recover overdue payments from clients, maintaining cash flow and minimizing write-offs.
- Efficiently processed and managed invoices in NetSuite, ensuring accurate financial data entry and timely payment processing.
- - Utilized Salesforce to review and manage customer purchase orders and invoicing, ensuring accurate order fulfillment and billing processes.
- Support during monthly, quarterly and year-end close, posting in the correct period in accordance to GAAP.
- Verify compliance with established billing regulations and standards by conducting in-depth reviews and interpreting supplier agreements; ensured compliance with SOPs and SOX guidelines.
Billing Analyst
Ultimate Linings
06.2023 - 01.2024
- Conducted research into current standard cost of inventory, correcting any mispricing or inventory numbers, and maintaining up-to-date billing data
- Utilized expertise in financial and billing analysis and NetSuite software, along with Microsoft Excel, to enhance billing operations
- Reviewed and invoiced customers for ordered and shipped items within one business day of items leaving the warehouse to ensure timely and accurate invoicing
- Created and maintained various sales reports and graphs, presenting critical insights to C-Level management, including weekly Sales Flash reports that detailed actuals to forecast and actuals to budget which allowed for more accurate forecasting for future months
- Collaborated closing with the Controller, Cost Accountant, and Financial Analyst to ensure a continuous flow of financial and billing information and providing support when needed to financial and company leadership
- Worked closely with the Sales Team management by reporting their daily, weekly, and monthly revenue stream and alerted them of low-purchasing customers
Accounting Specialist (contract)
Scarritt Bennett Center
03.2023 - 06.2023
- Demonstrated mastery in daily QuickBooks journal entries, recording and tracking financial transactions to ensure accurate and up-to-date records
- Supported month-end closing process by preparing journal entries, account reconciliations, and variance analysis reports.
- Managed credit card entries, categorizing expenses and income for reporting and budgeting
- Assisted in bank reconciliation procedures, adeptly identifying discrepancies and ensuring the accuracy of financial data
Assistant Regional Operations Manager
The Joint Chiropractic
10.2022 - 02.2023
- Directly oversaw the operations of seven clinics plus assists with five additional clinics across Tennessee, Kentucky, Indiana, and West Virginia.
- Strategically curated monthly, quarterly, and annual goals for the seven clinics and continuously follows up with clinics to help obtain their goals
- Ran bi-weekly payroll in ADP for over 50 employees which includes various incentives, bonuses, and expense reimbursements
- Provided direct support to the Director of Operations, Clinic Owner, and President of the company
- Recruited and interviewed front-end staff, onboarded new hires, trained them in clinic operations and chiropractic basics, and managed scheduling and shift coverage across multiple clinics.
- Opened and oversaw two successful call centers that handled inbound and outbound calls for promotional season
- Managed social media presence for multiple clinics on Facebook and Instagram, curated content, tracked SEO performance, and handled multiple Google Business pages
Staff Accountant (contract)
West Wilson Utility District
07.2022 - 10.2022
- Received, entered, and processed an average of 100 vendor invoices per week, ensuring accuracy and timely payment while maintaining detailed records and facilitating smooth financial operations
- Managed weekly check runs to ensure timely vendor payments and employee reimbursements, overseeing the preparation, approval, and distribution of checks while maintaining accurate financial records.
- Assisted in managing bi-weekly payroll operations for over 150 employees, ensuring accurate and timely processing of payroll, compliance with regulations, and resolution of any payroll-related issues.
Legal Billing Specialist
Pabian & Russell
12.2018 - 03.2020
- Handled full cycle billing: processed, edited, proofed, and finalized pre-bills as instructed by Partners through TABS 3 Legal Billing Software
- Entered and categorized attorney and paralegal time entries, both billable and non-billable, ensuring accurate and timely recording of work hours and facilitating precise client billing and internal tracking.
- Generated and analyzed monthly and annual timekeeping reports for 25 attorneys and paralegals, providing insights into billing and productivity, and ensuring accurate tracking of work hours for financial and administrative purposes
- Processed check, credit card, and IOLTA payments and balanced client and firm account receivables
- Reviewed Aging Reports and contacted approved clients in an attempts to reconcile any past due balances
- Assisted in bi-weekly payroll in ADP and processed one-off payroll checks for bonuses, expenses, and incentives
- Processed over 100 vendor invoices in Quickbooks, categorized them accordingly, and ensure timely payments
- Ran monthly, quarterly, and annually financial reports and wrote brief overviews for the CEO and Partners.
- Developed and implemented firm-wide policies and procedures for billing and accounts receivable operations, streamlining processes, improving accuracy, and ensuring compliance with financial regulations
- Managed firm-wide incentive bonus tracking, including the calculation, distribution, and reporting of bonus payments, ensuring accuracy and timely processing in alignment with performance metrics and company policies
Education
Associate of Science - Psychology
Lesley University
Cambridge, MA12.2024
Associate of Arts - Liberal Arts And General Studies
University of Southern Maine
Portland, ME2016
Skills
- Billing systems and software
- Invoice Processing
- Month-end closing procedures
- Accounts Receivable
- Accounts Payable
- Payroll
Timeline
Billing Specialist (contract)
CDI, LLC
03.2024 - 08.2024
Billing Analyst
Ultimate Linings
06.2023 - 01.2024
Accounting Specialist (contract)
Scarritt Bennett Center
03.2023 - 06.2023
Assistant Regional Operations Manager
The Joint Chiropractic
10.2022 - 02.2023
Staff Accountant (contract)
West Wilson Utility District
07.2022 - 10.2022
Legal Billing Specialist
Pabian & Russell
12.2018 - 03.2020
Associate of Science - Psychology
Lesley University
Associate of Arts - Liberal Arts And General Studies
University of Southern Maine
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