Ashley R. Papenbrock
Westerville
Summary
A highly personable and efficient event and alumni relations professional with 15 years in the industry who is adept at working independently and in a team setting while adhering to numerous deadlines in challenging environments. Focused on delivering exceptional customer service with excellent interpersonal skills and a desire to continuously improve. Demonstrates excellent communication and organizational skills and is comfortable working in a fast paced, hands-on work environment.
Overview
16
16
years of professional experience
Work History
Program Manager, Special Events
The Ohio State University
08.2022 - Current
- Managed cross-functional teams for successful project completion within deadlines and budgets.
- Managed multiple strategic projects with numerous sub-projects or workstreams.
- Collaborated with business leadership to set priorities based on business needs, resource capacity and risk exposure.
- Established strong relationships with key stakeholders, ensuring support for program initiatives.
- Improved program efficiency by streamlining processes and implementing time-saving solutions.
Assistant Director, Community Partners
The Ohio State University
02.2020 - 08.2022
- Managed over 100 community partner groups with fundraising event coordination and best practices.
- Tracks and reports event and program results from community partner events.
- Collaborates with marketing teams for event print, communication, promotional product and media needs.
- Assists in the development and implementation of long- and short-term plans to secure fundraising support from grateful patients and families, friends, volunteers, corporations and other entities via third party events.
Assistant Director of Events
The Ohio State University
10.2016 - 02.2020
- Managed high profile guest speakers’ pre-event communications, day of event logistics and travel.
- Worked with other faculty and staff members within the University to be onsite at signature events.
- Worked with the University’s legal department to ensure proper protocol for all events.
- Successfully assisted development officers with prospect identification, cultivation and stewardship of donors of signature events.
Campaign Director, Man & Woman of the Year
The Leukemia and Lymphoma Society
01.2016 - 10.2016
- Implemented and provided a successful plan for the Man & Woman of the Year Campaign, including maintaining specific revenue and expense budgets, timelines, logistics, marketing and sponsorships.
- Responsible for recruiting, supervising and training campaign support staff and volunteers for all special events.
- Hosted a successful Grand Finale Gala at The Ohio Union at The Ohio State University for over 240 people, including dinner, silent auction, live auction and a Fund the Fight mission moment.
- Led multiple committees including Leadership Team, Alumni and Mentorship and Gala committees
- Worked closely with The Leukemia & Lymphoma Society National Office to ensure marketing was in line with overall branding.
Area Manager, Schools Partnership Program
Special Olympics Northern California & Nevada
07.2013 - 11.2015
- Organized and executed all logistics and fundraising for Special Olympics of Northern California signature events.
- Duties included overseeing day-to-day operations, recruiting and training all volunteers, managing budgets, coordination of all registrations, organizing travel for attendees, including housing and transportation, running live and silent auctions as well as managing media and guests.
- Managed all signature events including: Celebrity Winterfest, Incline Village, Lake Tahoe, NV, High Tech Challenge hosted by The Olympic Club, San Francisco, CA, Bay Area School Games, Lafayette, CA
- Monitored Schools Partnership Program Budget, including ordering equipment and overseeing contracts.
Olympic Development Event Manager
USA Water Polo
03.2009 - 06.2013
- Managed all Olympic Teams (Men, Women, and youth teams) event logistics, including travel accommodations for all USA and international athletes, event staffing and volunteer recruitment and training, VIP hospitality, merchandise, concessions, marketing materials and budgets
- Developed and maintained Olympic Team budgets of over $800,000.
- Team Manager of 37 Men and Women’s team members for the World University Games, Shenzhen, China.
- Organized all travel for 37 team members, including staff and USA Referees.
- Liaison between USA University Games Staff and USA Water Polo Teams.
- Manager of Holiday Camp for 200 youth campers and staff at the United State Olympic Training Center, Colorado Springs, CO.
- Communications Liaison for Federation Internationale de Natation (FINA), overseeing rules and regulations for International Water Polo Olympic Teams.
London Olympics Family & Friends Coordinator
USA Water Polo
03.2012 - 09.2012
- Liaison between the Local Organizing Committee, United States Olympic Committee and USA Water Polo friends and family.
- Assisted with travel arrangements for friends & family attending the London 2012 Games.
- Managed and controlled the travel budget of $50,000
- Obtained, sorted and collected payments for all water polo games tickets for 200 friends and family members while in London resulting in over a $100,000 in revenue.
- Organized Gold Medal Celebration at local event venue for the USA women’s water polo team, friends and family members after winning a goal medal.
Education
Bachelor of Arts - Recreation & Sports Management
Whitter College
Whittier, CA 05.2001 -
Skills
Project management
Decision-making
Customer service
Event planning and execution
Relationship building
Operations management
Timeline
Program Manager, Special Events
The Ohio State University
08.2022 - Current
Assistant Director, Community Partners
The Ohio State University
02.2020 - 08.2022
Assistant Director of Events
The Ohio State University
10.2016 - 02.2020
Campaign Director, Man & Woman of the Year
The Leukemia and Lymphoma Society
01.2016 - 10.2016
Area Manager, Schools Partnership Program
Special Olympics Northern California & Nevada
07.2013 - 11.2015
London Olympics Family & Friends Coordinator
USA Water Polo
03.2012 - 09.2012
Olympic Development Event Manager
USA Water Polo
03.2009 - 06.2013
Bachelor of Arts - Recreation & Sports Management
Whitter College
05.2001 -