Ashley Scott
Cypress,TX
Summary
Dynamic accounts payable and receivable professional with proven success at Offshore Analysis and Research Solutions. Expert in invoice processing and vendor management, achieving significant reductions in outstanding receivables. Strong communicator and problem solver, committed to enhancing financial operations and fostering positive client relationships. Proficient in accounts payable software and bank reconciliation.
Overview
17
17
years of professional experience
Work History
Accounts Payable and Receivable Clerk
Offshore Analysis and Research Solutions
Houston, TX
05.2019 - Current
- Resolved complex billing disputes between vendors or clients to ensure smooth operations and minimize delays in payment processing.
- Maintained detailed aging reports on outstanding balances owed, enabling accurate assessment of company''s cash position at any given time.
- Managed electronic payment systems to streamline payment processes and reduce errors.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Managed collections and follow-up on past-due accounts to speed up payments and minimize risk.
- Reduced outstanding receivables by consistently following up on overdue invoices and negotiating payment plans with clients.
- Maintained accurate and complete records to document transactions and support decision-making.
- Prepared vendor invoices and processed incoming payments.
- Collaborated with cross-functional teams to address financial discrepancies or issues related to accounts payable and receivable, strengthening internal partnerships and fostering a positive work environment.
- Performed daily bank reconciliations, detecting and resolving discrepancies between bank statements and company records.
- Ensured timely vendor payments, fostering strong relationships and securing favorable pricing for the company.
- Matched invoices to purchase orders for proper documentation and to facilitate payment.
- Conducted thorough account audits, identifying discrepancies and resolving issues promptly to maintain accurate financial records.
- Prepared monthly reports of accounts receivable and accounts payable for management review.
- Reconciled customer accounts and resolved discrepancies to maintain accuracy and resolve issues.
- Tracked customer invoices to facilitate prompt and accurate payments.
- Strengthened financial operations by conducting bank reconciliations and financial reporting.
- Generated invoices upon receipt of billing information and tracked collection progress.
Tax Clerk
Shell Oil
Houston, TX
11.2017 - 05.2019
- Completed continuing education courses to stay abreast of industry changes and maintain professional certifications as required.
- Streamlined document storage process by digitizing files onto a secure server, improving accessibility for all team members and reducing paper waste.
- Developed strong relationships with clients through clear communication and consistent follow-up, leading to high retention rates.
- Contributed to company growth by consistently meeting deadlines during peak tax seasons, ensuring timely submission of client returns.
- Reduced errors in tax filings by conducting thorough audits of financial records.
- Assisted senior staff members in preparing quarterly reports detailing departmental progress and accomplishments, ensuring transparency within the organization.
Receptionist
Blackhorse Animal Hospital
Cypress, TX
01.2016 - 05.2017
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Resolved customer problems and complaints.
- Handled cash transactions and maintained sales and payments records accurately.
- Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
- Responded to inquiries from callers seeking information.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
- Managed multiple tasks and met time-sensitive deadlines.
- Enhanced customer satisfaction by promptly addressing inquiries and providing accurate information.
- Cultivated positive relationships with clients through professional demeanor and excellent interpersonal skills.
- Assisted with onboarding new clients and securing paperwork completion.
- Strengthened vendor relationships through regular communication and timely coordination of services.
Office Manager
Boudreauxs
Houston, TX
05.2008 - 03.2015
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Conducted regular reviews of office procedures, identifying and implementing improvements for operational excellence.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
Education
Associate Of Applied Arts - Buisness
Houston Community College
Houston, TX05.2015
Skills
- Invoice processing
- Payment processing
- Vendor management
- Account reconciliation
- Billing dispute resolution
- Data entry
- Client relationship management
- Attention to detail
- Effective communication
- Problem solving
- Time management
- Accounts payable software
- Bank reconciliation
- Microsoft Excel proficiency
- Purchase order management
- Accounts receivable software
- Expense reporting
- Payment scheduling
- Bank reconciliations
- Payroll processing
- Payroll administration
- Expense tracking
- Quickbooks
- Account reviewing
- Account resolution
- Payment coding
- Organizational skills
- Critical thinking
- Bill payment and recordkeeping
- Accounts payable
Timeline
Accounts Payable and Receivable Clerk
Offshore Analysis and Research Solutions
05.2019 - Current
Tax Clerk
Shell Oil
11.2017 - 05.2019
Receptionist
Blackhorse Animal Hospital
01.2016 - 05.2017
Office Manager
Boudreauxs
05.2008 - 03.2015
Associate Of Applied Arts - Buisness
Houston Community College