Ashley Slade
Houston,TX
Summary
Reliable and highly efficient Executive Assistant with a proven track record in dynamic office environments. Adept at providing seamless administrative support, managing clerical functions, and optimizing workflow efficiency. Proficient with the entire Microsoft Suite and well-versed in I-9 verification, ensuring compliance with employment eligibility requirements. A strategic communicator who liaises effectively across all organizational levels, fostering collaboration and streamlining operations. Demonstrates exceptional organizational skills, discretion, and the ability to anticipate executive needs while maintaining strict adherence to deadlines. Excels in independent and team-oriented settings, delivering precision, professionalism, and reliability in every task.
Overview
5
5
years of professional experience
Work History
Operational Support Administrator
Robert Half Technology
09.2022 - 02.2023
- Accessed 10 reports a week from salesforce to create excel reports for candidate time entry.
- Revised four candidate resumes a day to ensure professional tone to present to clients of Robert Half.
- Created excel projection charts for the director, to help track candidate hours to meet quarterly budgets.
- Reconciled expense reports for independent contractor clients weekly with Concur.
- Request, review, and update I-9 documentation as needed in salesforce to maintain compliance for onboarding employees.
- Proofread and edit Robert Half Job postings to ensure a professional tone and catch grammatical errors.
- Assisted clients with various duties such as benefits, time reporting , and I-9 compliance.
- Utilized VLOOK UP to expedite data analyzation for weekly candidate hour tracking and various company information.
- Send daily follow up emails to recruiters and employees to expedite the hiring process and ensure I-9 documents are received within the window for I-9 policy.
Office Administrator
MK Search/ Avalon Associates
04.2022 - 06.2022
- Supported the Executive Assistant by managing administrative tasks and ensuring smooth daily operations.
- Answered an average of [X] calls per day, directing inquiries and providing accurate information to clients and staff.
- Manned the front desk as needed, greeting an estimated [X] visitors daily and maintaining a professional reception area.
- Procured and managed office supplies, placing and tracking orders valued at approximately [$X] monthly.
- Coordinated and ordered breakfast and lunch for meetings and staff, ensuring timely delivery for groups of up to [X] people.
- Provided administrative support to office personnel, assisting with document preparation, scheduling, and correspondence.
- Contributed to various projects by organizing materials, conducting research, and meeting critical deadlines.
Administrative Assistant
Ashley Home Store DSG
07.2021 - 03.2022
- Ran daily customer order reports Process on boarding paperwork to Human Resources.
- Updated product statuses in the warehouse in STORIS application Assist with building expansion projects.
- Scheduled office meetings and client appointments for staff teams.
- Answered multi-line phone system, routing calls, delivering messages to warehouse personnel and greeting visitors.
- Interacted with 3rd party vendors, contractors, and professional.
- Created detailed expense reports and requests for capital expenditures.
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
- Arranged rapid office equipment repair and maintenance with vendors.
- Developed and updated several spreadsheets and databases to track.
- Streamlined SAP user administration, enabling efficient management of user profiles, role assignments, and authorizations.
Staffing Coordinator/Human Resource Assistant
Belmont Village Senior Living Hunters Creek
10.2020 - 04.2021
- Developed and maintained work schedules for 175+ staff including Nurses, Nurse assistants, Private PAL Escorts and Enrichment Leaders.
- Created and maintained more than 4 custom excel spreadsheets for data management and hour tracking.
- Assisted HR generalist with auditing employee data.
- Decreased Overtime hours by 5% for over a three-month period.
- Detailed to new employees required I-9 documents needed and facilitated collection of those documents to complete the hiring process.
- Conducted comprehensive interviews, assessing candidate skills and cultural fit for successful placements.
- Organized new employee orientation schedules for new hires.
- Assisted in onboarding 20 new hires within a six month time period, facilitating a smooth transition into their roles and supporting employee retention efforts.
Human Resource Assistant
Sentoria Staffing Solutions | Visual Comfort
08.2020 - 09.2020
- Maintained confidentiality with employee files/paperwork.
- Assisted HR managers with three special projects during my contract.
- Printing, Faxing, Scanning, and Laminating employee files and records for the HR department
- Successfully revamped Visual Comfort's 2020-2021 Employee handbook.
- Digitized 250+ HR documents.
- Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
Administrative Assistant
Linebarger, Goggan, Blair & Sampson
08.2018 - 08.2020
- Increased productivity over 75%, filing additional 25 petitions to courts daily.
- Assisted supervisor with special projects.
- Communicated with other colleagues in Lawsuit production team Proofread/Editing petitions before filing.
- Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
- Prepared for trials, conducting legal research, and drafting pleadings.
- Reviewed, edited, and proofread legislation drafts for proper grammar, spelling, punctuation, and formatting.
- Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes.
- Reviewed a wide-range contracts and agreements and summarized terms for easy assessment.
- Filed court documents and legal pleadings with the court clerk on behalf of attorneys.
Education
High School Diploma -
Landstown High School
Virginia Beach, VA06-2017
Skills
- SAP
- Excel / VLOOKUP
- Microsoft Suite
- Punctual
- ADP
- Kronos
- Salesforce
- Workday
- Time Management
- Detail-Oriented
- High learning agility
- Reliable
- Human Resources support
- I-9 Processing
- Staff Management
- Payroll
- Benefits Administration
Languages
Spanish
Limited Working
Timeline
Operational Support Administrator
Robert Half Technology
09.2022 - 02.2023
Office Administrator
MK Search/ Avalon Associates
04.2022 - 06.2022
Administrative Assistant
Ashley Home Store DSG
07.2021 - 03.2022
Staffing Coordinator/Human Resource Assistant
Belmont Village Senior Living Hunters Creek
10.2020 - 04.2021
Human Resource Assistant
Sentoria Staffing Solutions | Visual Comfort
08.2020 - 09.2020
Administrative Assistant
Linebarger, Goggan, Blair & Sampson
08.2018 - 08.2020
High School Diploma -
Landstown High School
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