Ashley Woods

FEED CONTRACTS & HARVEST MANAGER — COLBY, KS (HYBRID)

• August 2024 - Present
• Serve as the financial lead for feed‑related contracts, ensuring tracking accuracy, billing compliance, and contract adherence across multiple vendors and projects.
• Monitor job financials, including shrink, usage, and cost trends, ensuring data is current for forecasting and reporting requirements.
• Maintain organized and accurate financial documentation for all assigned projects, supporting internal controls and audit readiness.
• Collaborate with operations, nutrition, and finance teams to ensure financial processes and controls are followed from initiation through closeout.
• Identify discrepancies in billing or deliveries and work with vendors to resolve payment discrepancies and reconcile outstanding receivables.
• Utilize advanced Excel modeling to track inventory, job costing, and financial performance.

OFFICE ADMINISTRATOR - SCOTT CITY, KS

(HYBRID)
October 2018 - October 2021; August 2024 - Present

• Supported contract administration, billing, and financial documentation for feed and operational activities.
• Processed invoices and tracked deliveries to ensure billing executed in accordance with contractual terms, including deposits and progress billing.
• Assisted with backlog cleanup by identifying aged items and ensuring they were reconciled and invoiced in a timely manner.
• Maintained accurate records for audits, reporting, and internal controls.
• Collaborated with multiple departments to ensure communication, coordination, and compliance across operations.

• Analyzed business practices to identify operational strengths and areas for improvement, supporting client growth
• Identified priorities based on client goals, enabling targeted strategy development
• Established mutually agreeable budgets for services, ensuring alignment with client financial objectives
• Reviewed and recommended policies and procedures, enhancing organizational efficiency
• Trained and onboarded staff as needed, improving team readiness and performance

• Served on the Hospital Operational Leadership Team with CEO, CFO, Chief Nursing Officer, Director of Nursing, Human Resources Director, and Director of IT, contributing to strategic decision-making
• Designed, recommended, and implemented a new acute schedule model, increasing patient care capacity
• Championed the implementation of Cerner Electronic Health Record in the clinic, improving patient data accessibility
• Passed course to be Nationally Certified Rural Health Center Professional in October 2023, enhancing professional credentials
• Directly supervised 6 team members and indirectly supervised an additional 22 team members, ensuring effective clinic operations

• Oversaw human resources and business administration for a 3 doctor/owner optometry practice, ensuring compliance and efficiency
• Completed monthly bank reconciliation to maintain accurate financial records
• Managed accounts payable/receivable, optimizing cash flow for the practice
• Reported and paid all monthly, quarterly, and annual tax payments, ensuring regulatory compliance
• Processed bi-weekly payroll, posted jobs, interviewed, hired, and onboarded staff to maintain workforce continuity
• Recommended and implemented policies and procedures for optimum patient-focused care, enhancing service quality
• Created department lead positions to streamline efficiency and productivity, improving workflow
• Attended after-hours functions to promote the business in the community, increasing local engagement

• Prepared and administered $2.9 million budget using active listening skills to evaluate opportunities identified by Leoti City Council, optimizing resource allocation
• Developed a City Council orientation manual and maintained annual review and updates for employee handbook, improving onboarding and compliance
• Negotiated a more affordable dental insurance contract on a grandfathered health plan, increasing coverage percentage for employees
• Wrote and implemented a records retention policy in September 2015 with adaptations to meet the needs of the City of Leoti, enhancing compliance
• Standardized all City Ordinances into a codified version through 2017, creating a system that is updated quarterly for improved accessibility

• Managed budgets from $600,000 to $7.2 million, tracking revenue for the practice and up to four associate dentists to ensure financial health
• Upgraded software from an obsolete DOS-based practice management system to a Windows-based system in 2007, improving operational efficiency
• Created marketing materials and logo for Anderson & Associates, DDS, as well as content for their website, enhancing brand visibility
• Coordinated patient relations program to enhance marketing materials using actual client photos, increasing patient engagement
• Reduced outstanding patient and insurance balances from 22% to 6% during a 6-month period by improving collections processes