Accounting Professional
Open To Work
Ashley O'Connor
Gordon Electric Supply, Inc.
Bourbonnais,IL
Work Preference
Job Search Status:
Open to workDesired start date:
ImmediatelyDesired Job Title
Accounts Payable SpecialistData Entry ClerkAccounts Payable ClerkAccounts Payable BookkeeperBookkeeperWork Type
Full TimeLocation Preference
HybridRemoteOn-SiteLocation:
Bourbonnais, ILOpen to relocation:
YesSummary
Detail-oriented Accounts Payable professional with a strong background in auditing and performance tracking. Demonstrated success in optimizing workflows to reduce discrepancies and improve cash flow, while fostering a collaborative team environment to achieve departmental goals.
1
Certification
9
Years of experience
Work History
Accounts Payable Supervisor
2 Years 7 Months- Supervised the Accounts Payable team, ensuring the timely and accurate processing of 5,000+ invoices per month.
- Streamlined invoice approval workflows, reducing invoice discrepancies and improving processing efficiency.
- Conducted regular audits of accounts payable transactions to ensure compliance with company policies and internal controls.
- Managed vendor relationships by resolving payment inquiries, disputes, and discrepancies while maintaining strong supplier partnerships.
- Reconciled vendor statements and monitored accounts to reduce payment errors and ensure accurate financial records.
- Maintained accurate accounts payable records and financial transaction documentation.
- Oversaw the monthly accounting close process, including reviewing the general ledger and aging reports to ensure accurate month-end financial reporting.
- Optimized cash flow by strategically scheduling vendor payments to maximize available discounts and meet payment deadlines.
- Enhanced internal controls by developing and implementing accounts payable policies and procedures.
- Identified and implemented process improvements that increased departmental productivity and reduced operating costs.
- Collaborated with Finance, Purchasing, Operations, and Sales departments to resolve issues affecting vendor relations, cash flow, and special billing requirements.
- Processed multi-function check runs and monthly state tax returns.
- Maintained vehicle records and other department-related administrative documentation.
- Facilitated the successful transition of accounts payable functions during a branch acquisition.
- Processed special job pro forma invoices, obtained certificates of insurance, and maintained specialized billing records for multi-million-dollar projects.
- Developed and trained new team members on accounts payable procedures to ensure consistent departmental performance and a smooth onboarding process.
Accounts Payable Specialist
1 Year 9 Months- Processed approximately 1,500+ invoices monthly, ensuring timely payments and compliance with company policies and procedures.
- Reconciled all managed vendor statements, researched discrepancies, and resolved payment issues promptly.
- Oversaw multi-channel payment disbursements, ensuring accurate and timely processing of electronic payments, checks, and other payment methods for four company branch expenses.
- Administered corporate credit card reconciliations, ensuring accurate expense reporting and compliance with company policies.
- Reviewed and processed employee expense reports, ensuring accuracy, completeness, and timely reimbursement.
- Managed third-party freight logistics weekly and maintained accurate reporting to support sales and operational activities.
- Maintained accurate vehicle fleet records, ensuring compliance with company policies and regulatory requirements including fuel cards, vehicle stickers, tollway passes, and maintenance records.
Operations Manager
1 Year 11 Months- Directed daily business operations, overseeing facility opening and closing procedures, petty cash management, contract administration, payment processing, and multi-channel communications to ensure smooth operations.
- Supervised and scheduled a team of 15+ employees, maintained personnel records, and coordinated driver assignments to support efficient operations.
- Maintained accurate operational records and collaborated with business ownership to improve workflow efficiency across multiple business divisions.
- Managed client relationships by providing exceptional customer service and ensuring timely resolution of inquiries and operational issues.
- Coordinated overnight travel accommodations for drivers and maintained accurate DOT vehicle maintenance records to support regulatory compliance.
- Supported equipment rental operations by preparing rental agreements, processing customer payments, maintaining accurate contract records, and inspecting returned equipment for damage.
- Led digital marketing and social media initiatives to increase brand awareness and customer engagement.
- Maintained accurate operational records and collaborated with business ownership to streamline workflows across multiple business divisions, enhancing operational efficiency.
Patient Scheduling Associate II
1 Year 1 Month- Handled patient calls, appointment scheduling, and payment collections, ensuring compliance with HIPAA laws.
- Facilitated communication between departments to address patient needs, improving service coordination.
- Coordinated schedules for multiple departments, ensuring optimal resource allocation and minimizing conflicts.
Bookkeeper / Executive Assistant
8 Months- Coordinated team and vendor relations, payroll, and travel arrangements to streamline business operations.
- Managed accounts receivable and payable, and performed account reconciliation for multiple accounts, ensuring financial accuracy.
- Oversaw property management tasks, supporting efficient operations across multiple properties.
- Implemented streamlined bookkeeping procedures to enhance accuracy and efficiency in financial reporting.
- Reconciled bank statements with general ledger, identifying discrepancies and resolving issues promptly.
- Collaborated with external auditors during annual audits, facilitating a smooth review process through organized documentation.
Education
Bachelor of Science - Accounting
Skills
Month-end closing
General ledger maintenance
Auditing
Vendor relations and managent
Statement management
Problem resolution
Performance tracking
Data entry
Training and mentoring
Team building
Accomplishments
- Recovered $50K+ in outstanding credits by conducting an exhaustive reconciliation of AP Aged Stock and Unbilled reports, successfully resolving a two-year backlog of discrepancies.
- Saved the Accounts Payable team more than 15+ hours per month by implementing an ERP-integrated check run process that eliminated manual data entry into the banking system, improving accuracy, efficiency, and on-time payment processing.
- Successfully led a project to transition vendors from paper check payments to ACH transactions, streamlining the payment process, improving efficiency, reducing processing costs, and accelerating payment delivery.
Certification
APM - Accredited Payables Manager
Timeline
Accounts Payable Supervisor
Gordon Electric Supply, Inc.
01.2024 - 08.2026
Accounts Payable Specialist
Gordon Electric Supply, Inc.
04.2022 - 01.2024
Operations Manager
Solid Ground Enterprises, Inc
07.2019 - 06.2021
Patient Scheduling Associate II
Riverside Medical Center
04.2018 - 05.2019
Bookkeeper / Executive Assistant
F.I.T. Management
10.2017 - 06.2018
Colorado Technical University
Bachelor of Science from Accounting