Astrid Moncayo
Woodside,NY
Summary
Detail-oriented and dedicated Bookkeeper versed in payroll, accounts payable and accounts receivable, demonstrating expertise in collections, record keeping and database administration. Learns quickly and adapts well to new technologies. Offering 12 years experience in the accounting/bookkeeping field.
Overview
17
17
years of professional experience
Work History
Accounting Manager
Tameer Inc.
Long Island, NY
01.2024 - Current
- Responsible for monthly AIA billing and collection procedures for projects with NYC SCA, DASNY, DDC, MTA, and EDC.
- Monitor financial performance by comparing actual expenses and revenues with planned budgets and forecasts, analyzing and troubleshooting any discrepancies.
- Monitor project expenses to ensure adherence to approved budgets.
- Create project reports summarizing current financial status by collecting analyzing and presenting key data points.
- Oversee weekly accuracy of employee hours worked, pay rate changes, deductions, union benefits, bonuses, and other payroll data.
- Ensure timely certified payroll and union reporting through weekly payroll processing.
- Coordinate and process insurance and union audits by providing required forms and documents in a timely manner.
- Conduct regular reviews of existing processes and procedures and suggest improvements when necessary.
- Monitor cash flow, prepare bank reconciliations, and manage accounts payable and receivable functions.
- Supervise accounting team tasks, which included accounts payable and receivable, general ledger management and expense reporting oversight.
- Participate in meetings with stakeholders to discuss company's financial performance.
- Maintain accurate records of all transactions including payment history, vendor information, and other relevant data.
Deputy Finance Manager
Bravo Group Inc.
New York City, NY
02.2023 - 09.2023
- Process Engineering Orders to maintain project budgets in finance software concurrent with client financing.
- Interface with Project Managers on a project by project basis to ensure the timely processing of billing to clients.
- Month end closing workflow to include budget analysis, project auditing, journal entries and bank reconciliations.
- Help establish and maintain accounting staff workflow.
- Assist the Finance Manager on independent project tasks as needed.
- Manage all private sector client accounting.
- Analyze actual financial results vs budget to prepare variance reporting to functional groups
- Communicate with Project Managers and Finance Manager to monitor job progress cost reporting.
- Authorized transfer of expenses into and out of project-related accounts.
Operations and Finance Manager
The McCloud Group
Jersey City, NJ
11.2022 - 02.2023
- Oversee financial functioning of all construction management contracts include contracts with NYCSCA ERP, NYCSCA JOC, DDC, DOT, Port Authority of NY/NJ, DASNY.
- Responsible for maintaining the integrity of all accounts, to include budget approvals, change orders, and new contracts.
- Managing the corporate, field and satellite offices operations.
- Troubleshoot budget and payment issues with the NYCSCA Emergency Response and Job Order Contract Programs.
- Train existing ERP and JOC accounting, document control, contract control and superintendent team members on the CAMP workflows from inception of a project to RFP.
- Oversee training of various accounting teams assigned to different programs and/or projects.
- Analyze company financials to identify possible problem areas in order to address issues early on.
- Consolidate business data into actionable metrics to simplify and highlight areas of concern and opportunity.
- Review financial projections relating to business and industry trends and identified areas requiring improvement.
- Analyze financial data to determine efficient use of resources.
- Delegate work to staff, setting priorities and goals.
Senior Accountant
The McCloud Group NYCSCA Emergency Response Prog
Long Island City, NY
05.2022 - 11.2022
- Managed $95 million Emergency Response Program contract.
- Managed the accounting team through all phases of construction billing.
- Established audit procedures to ensure rapid and accurate review, billing and payment of contractor AIA, T&M invoices, NODs, and change orders.
- Analyzed financial reports by project to ensure funding was in place at all times.
- Interface with NYCSCA to ensure successful processing of high profile projects such as ground up 3Ks.
- Trained team members in Oracle CM13 for project management.
- Oversaw timely processing of construction management labor billing to include AOS, General Conditions, and CM Labor.
- Created systems for organizing and properly tracking hundreds of projects billing CM labor.
- Maintained the integrity and accuracy of project budgets starting with work authorizations, amendments, and prompt financial closeout.
- Reviewed contractor certified payroll.
- Reported to the NYCSCA for FEMA specific related reporting connected to COVID vaccination and testing sites.
- Oversaw overall functioning of the Emergency Response Program office.
- Processed payments and billing for NYCSCA Job Order Contract Program.
- Worked proficiently in both Oracle CM13 and Kahua/CAMP project management software, LCMS, VAS, and GCU.
- Was responsible for communicating with contractors on all billing and payment related issues.
Full Charge Bookkeeper
Skyline Industries, LLC
Long Island City, NY
04.2018 - 05.2022
- Construction project cost tracking and subcontractor payment processing.
- Comprehensive payment requisition reports submission based on client specifications.
- Payroll processing and reporting for labor unions, and Federal, State, and local taxes.
- Various methods of certified payroll processing based on client needs; i.e. LCMS with NYC School Construction Authority.
- Accounts receivable and accounts payable management.
- Managing accounting operations, account reporting and reconciliation.
- Bank reporting and reconciliation of several accounts.
Full Charge Bookkeeper
Champions Martial Arts Center
Woodside, NY
08.2009 - 08.2018
- Streamlined bookkeeping procedures to increase efficiency and productivity.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Established a QuickBooks accounting system to reflect accurate financial records, and streamlined daily reporting information entry for efficient record keeping.
- Processed accounts payable and accounts receivable.
- Entered financial information and payments to guarantee that contractors and vendors were paid accurately and on time.
- Reconciled company bank, credit card, and line of credit accounts.
Executive Assistant
Rago Holdings, Inc.
New York City, NY
07.2007 - 11.2009
- Daily invoice processing, accounts receivable, and accounts payable updates.
- Compiled and analyzed sales and marketing reports.
- Created expense reports, budgets and filing systems.
- Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
- Directed administrative functions for the directors, principals, consultants, and key managers.
- Communicated with customer to identify and resolve outstanding payments.
Education
Accounting
Hunter College
2006
Skills
- Payroll processing with labor union, and tax reporting
- Strength in regulatory reporting
- Certified payroll reporting proficient
- Cost tracking
- Advanced bookkeeping skills using Quickbooks Desktop & Online
- AR/AP specialist
- Account management
- MS Office Suite
- Data management
- Strong verbal communication
- Proficient in CM13 and CAMP
- NYS Notary
Timeline
Accounting Manager
Tameer Inc.
01.2024 - Current
Deputy Finance Manager
Bravo Group Inc.
02.2023 - 09.2023
Operations and Finance Manager
The McCloud Group
11.2022 - 02.2023
Senior Accountant
The McCloud Group NYCSCA Emergency Response Prog
05.2022 - 11.2022
Full Charge Bookkeeper
Skyline Industries, LLC
04.2018 - 05.2022
Full Charge Bookkeeper
Champions Martial Arts Center
08.2009 - 08.2018
Executive Assistant
Rago Holdings, Inc.
07.2007 - 11.2009
Accounting
Hunter College
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