Asya Goldfarb

Financial - Oversee bookkeeping tasks including

• Issue Invoices for DIR (Designers-In-Residence) programming fees and annual board dues
• Run payroll for CFI support staff
• Manage all facets of A/P and A/R
• Maintain digital records of all documents including: debit card, Visa gift card, petty cash receipts, HR records, Insurance policies, etc.
• Deposit monetary donations and other income for CFI; report totals to Board of Directors
• Record and track all donations, issue acknowledgement letters and receipts for donations to donors and/or venders and companies who provide in-kind donations
• Provide reporting to independent accountant as needed
• Ensure taxes are filed on time
• Present financial updates for board meetings
• Manage and resolve all Quickbooks Online transactions
• Record and track W9 for all support staff and contractors
• Maintain all Insurance Policies are up to date and appropriate for business

Facilities - Manage the maintenance of the CFI space

• Get quotes, negotiate contracts and schedule facility needs and equipment repairs
• Identify hardware and software needs and implement solutions
• Enforce security and communicate with Asset Management (aka Macy's security) on keys, ID badges,new orientation/move-in/out
• Assist with scheduling tours of CFI space for schools, sponsors, donors and potential DIR's

Additional Responsibilities

• Update procedure manual
• Attend CFI events and assist with planning/organizing
• Make purchases as needed for everything related to the operations of CFI

Assisted guests with all questions related to:

• Gallery logistics
• Works on display/loan
• Special exhibitions
• Admission/ticket guidelines

Finance:

• Oversaw all A/P and A/R
• Created reports: Balance Sheet, P+L
• Interface with external accountants in the US and internationally for review/audit and submission of taxes/VAT
• Monitor/Forecast cashflow
• Implemented all company risk/insurance programs
• Interface with external legal counsel as needed
• Created and maintained relationships with service providers, contractors, banking institutions, international logistics corps

Administration:

• Created and implemented corporate employee handbook
• Created and implemented corporate travel policy
• Created a Payroll process

• Standardized PO's, invoice payments, managed approval process, monitored receivables
• Established HR objectives including: onboarding, terminations, employee handbook
• Managed all office day to day operations, including: IT, phones, corporate calendar, freight within US and international

• Manage the administration of the completeness and accuracy of the charting process for the case management team
• Serve as Corporate Privacy Officer
• Maintain, manage, organize and audit chart documentation to ensure complete and compliant records
• Audit completeness of clinical staff progress, Mental Health Assessments and Treatment notes for accuracy and compliance with state regulations, including prior authorizations and billing requirements
• Maximized reimbursement, coordinated with reimbursement specialist to ensure clean claims through maintaining integral processes
• Oversaw the process of tracking authorizations/pre-certifications for initial and continued services with all insurance companies
• Built relationships with carriers to maintain more efficient services
• Responsible for credentialing process including contract management
• Ensure compliance of staff training in CMS and State Regulatory requirements including fraud abuse

• Reliable Medical Supply Skokie, IL Practice Manager/Compliance Specialist 2006 - 2012
• Medical Supplies Inc Mundelein, IL Administrator 1998 - 2006

Bilingual in English and Russian
Computer Proficiency:
Quickbooks Online
G-Suite (Google Docs)