AUBREY AGUIRRE
Private Residence
Safford,AZ
9
years of professional experience
Administrative Professional with a strong background in industrial logistics, financial consolidation, 15 years in healthcare, and human resources administration. Proficient and certified in QuickBooks Intuit. Proven expertise in managing high-volume data entry, organizational skills, problem-solving and financial logistics while successfully facilitating site-based projects. Committed to delivering proactive administrative support and ensuring organizational efficiency.
Work History
Clerk II
2 Months- Assist with detailed quantity takeoffs for labor, materials, equipment, and subcontracted work to support project estimating and planning.
- Prepare and process material requisitions, equipment rental requests, and purchase orders to support site construction and fabrication operations.
- Solicit, review, and evaluate vendor and subcontractor quotations to support cost estimating and purchasing decisions.
- Coordinate with construction and fabrication teams regarding manpower, equipment requirements, constructability, production needs, and project priorities.
- Communicate and follow up with vendors regarding material orders, pricing, availability, deliveries, and site requirements.
- Utilize Sage Estimating to coordinate and maintain vendor and subcontractor pricing and enter project estimating data.
- Enter and maintain weekly payroll, manpower, and equipment data, ensuring accurate and timely project records.
Caregiver
1 Year 3 Months- Perform daily caregiving, supervision, and emotional support in a safe, structured home environment.
- Establish and maintain organized legal, medical, and financial documentation systems for accurate recordkeeping and accessibility.
- Monitor health changes, assist with daily living activities, and safely administer medications as directed.
- Increase coordination efficiency by managing medical appointments, medication schedules, and communication between providers and family members.
Financial Analyst (Remote)
5 Months- Managed daily bank feeds and maintain accurate transaction coding and general ledger records.
- Performed full-cycle accounting, including invoice verification, vendor issue resolution, and audit documentation.
- Completed bank reconciliations and support month-end close procedures with accurate financial matching.
- Maintained and resolve discrepancies within QuickBooks Online to ensure accurate financial reporting.
- Tracked business expenses and credit card liabilities while ensuring compliance with company policies.
Document Control Specialist
9 Months- Managed and maintained construction project documentation, ensuring accurate, complete, and audit-ready records throughout project lifecycles.
- Controlled document distribution, filing, retrieval, and version tracking for drawings, specifications, contracts, submittals, RFIs, and project correspondence.
- Maintained master drawing and specification logs, verified current revisions, and ensured field and office personnel had access to the latest approved documents.
- Processed and tracked submittals, RFIs, transmittals, and blueprint revisions while maintaining detailed project records and status reports.
- Served as the primary point of contact for document control activities, supporting project teams, subcontractors, vendors, and clients.
- Administered electronic and hard-copy filing systems, ensuring document accuracy, compliance, retention, and accessibility.
- Assisted with payroll processing, expense reporting, meeting coordination, and other project administrative functions.
- Utilized InEight, SAP Concur, SharePoint, Bluebeam Revu, and Microsoft Office Suite to manage records, workflow tracking, and project documentation.
Senior Payroll Clerk
5 Years 6 Months- Managed weekly payroll processes to ensure accurate employee compensation, while auditing attendance records and leave accruals for compliance.
- Collaborated with supervisors and HR staff to address payroll discrepancies and employee concerns efficiently.
- Managed daily distribution of manpower and equipment resources for over 200 craft employees to ensure timely completion of projects and achievement of operational goals.
- Conducted thorough audits of cost code allocations to ensure accurate financial reporting and alignment with manpower and material needs.
- Streamlined prioritization of maintenance work orders and expense reimbursements to enhance operational efficiency.
- Executed high-volume data entry, optimized secure filing system, and supported daily administrative operations as needed.
- Partnered with HR to lead the onboarding of new hires, facilitate benefits enrollment, and manage all administrative documentation.
Medical Assistant
1 Year 8 Months- Facilitated seamless virtual care by guiding patients and providers through telehealth platforms and troubleshooting technical connectivity issues.
- Managed remote front-office logistics, including high-volume digital scheduling, patient intake, and diligent follow-up coordination.
- Verified insurance eligibility and secured pre-approvals for medications and medical procedures.
- Ensured 100% data integrity for patient records and administrative documentation in a fully digital, fast-paced clinical setting.
Direct Support Professional
1 Year 9 Months- Delivered dedicated care and advocacy for individuals with special needs, prioritizing safety, daily mobility support, and personal well-being.
- Managed detailed documentation and reporting, including incident reports, medication administration records, and progress tracking.
- Participated in ongoing training opportunities to stay current on best practices.
Medical Assistant
5 Months- Conducted comprehensive pre-employment, annual, and DOT screenings for Freeport-McMoRan and industrial contractors, including drug and alcohol testing, phlebotomy, EKGs, and vision/hearing assessments.
- Provided full-scope administrative support, managing front-office registration, multi-line phones, and patient scheduling within a fast-paced environment.
- Maintained 100% accuracy in Electronic Health Records (EHR), ensuring all clinical documentation and physical results met strict employment compliance standards.
- Managed prior authorizations and insurance verifications for patient procedures and medications.
- Facilitated seamless clinic operations by pivoting between back-office clinical procedures and front-office logistics to ensure efficient patient flow.
Education
Certificate - Medical Assistant
High School Diploma
Skills
Attention To Detail
Cross-Functional Team Coordination
Digital Collaboration & Remote Tools
EHR Systems
ERP Systems & Prolog Management
Fluent English/Spanish
Insurance Eligibility & Billing Management
Logistics & Production Planning
MS Office Suite (Excel
Word
PowerPoint)
Google Workspace
Payroll & Expense Management
Record & Data Entry Management
Sap (Basic Knowledge)
Scheduling
Strong Communication Skills
Timeline
Clerk II
PVB Fabrications
08.2026 - CurrentRead More
Financial Analyst (Remote)
IMM Consulting Group
01.2026 - 06.2026Read More
Caregiver
Private Residence
07.2025 - CurrentRead More
Document Control Specialist
Sundt Construction
10.2024 - 07.2025Read More
Senior Payroll Clerk
Western Industrial Resources
04.2019 - 10.2024Read More
Medical Assistant
Gila Health Resources
12.2017 - 05.2018Read More
Medical Assistant
ALKESHKUMAR H PATEL PLC
08.2017 - 04.2019Read More
Direct Support Professional
CPES Behavioral Health Services
07.2017 - 04.2019Read More
Morenci Jr/Sr High School
High School Diploma
Read More
Pima Medical Institute
Certificate from Medical Assistant
Read More