Aygul Khabibulina
Brooklyn,NY
Summary
Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
12
12
years of professional experience
Work History
Executive Assistant
Fashion Ave Belts
New York, NY
03.2017 - 12.2022
- Organized and coordinated conferences and monthly meetings.
- Responded to heavy volume of emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Managed and reviewed filing and office systems.
- Created and managed office systems to efficiently deal with documentation.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity by 200%.
- Developed and updated spreadsheets and databases to track, analyze and report on performance data.
Personal Assistant to Chief Executive Officer
Work Mindful Corp
Jersey City, NJ
01.2015 - 11.2019
- Coordinated events, prepared agendas and managed schedule for CEO.
- Booked travel by coordinating and reserving transportation and lodging.
- Organized personal files, managed CEO's complex calendar, booked travel.
- Generated and oversaw digital content for multiple social media platforms to increase following and help reach net worth of over $1,000,000 in 3 years.
- Researched and implemented best practices for building business and streamlining processes.
- Developed and launched panditdasa.com including visual, conceptual and verbal content.
Program Assistant
Columbia University Teachers College
New York, NY
03.2016 - 02.2017
- Supported planning and coordination of Spirituality Mind Body Institute program and associated activities.
- Assisted Program Director with planning and coordinating day-to-day and special program activities.
- Reviewed and strengthened program operations with continuous assessment of operational plans and strategies.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Managed both digital and physical filing systems and retrieved documents as required.
- Conducted thorough research using diverse resources to assist professional staff with special project tasks.
- Recorded expenses and maintained accounting records to increase yearly budget by 10%.
Education
Bachelor of Arts - Foreign Language Teacher Education
Yelabuga State Teachers Training University
Russia07.2010
Skills
- Travel Arrangement Coordination
- Executive Schedule Management
- Invoice and Document Preparation
- Document Filing and Retrieval, Data Research and Compilation
- Confidentiality and Discretion
- Proper Phone Etiquette
- Correspondence and Memos
- Advanced MS Office Suite Proficiency, Excel Spreadsheets
- Office Supplies and Inventory
- Executive Presentation Development
- Office Supplies and Inventory
- Executive Presentation Development
Languages
English
Full Professional
Russian
Native or Bilingual
Tatar
Native or Bilingual
Spanish
Elementary
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
If you really look closely, most overnight successes took a long time.
Steve Jobs
Timeline
Executive Assistant
Fashion Ave Belts
03.2017 - 12.2022
Program Assistant
Columbia University Teachers College
03.2016 - 02.2017
Personal Assistant to Chief Executive Officer
Work Mindful Corp
01.2015 - 11.2019
Bachelor of Arts - Foreign Language Teacher Education
Yelabuga State Teachers Training University
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