Barbara Haddad-Saba
Watertown,MA
Summary
Executive–level managerial/research assistant and paralegal focusing on the comprehensive needs of all levels of management, specializing in multi-faceted communications, management and organization support. Successfully and diplomatically collaborates with all internal and external stakeholders, while managing expectations on a linear or vertical scale, with proven diplomacy, emotional and cultural intelligence, whilst partnering with executives and teams. Effectively performs under pressure where decisiveness is critical and essential, extensive paralegal experience in recent positions. Computer skills include but not limited to: MS Office, (Word, Excel, PowerPoint, Outlook, MS Teams, SharePoint, Visio. Experience with all current systems, CONCUR, SharePoint, Smartsheet, all video conferencing platforms; embraces new software applications, and social media platforms and developing AI. Facilitating organization in accelerator and incubator environments. Fluent in Arabic, proficient in French. Systems thinker who appreciates quantitative and qualitative approaches to problem solving and quick to adapt to new technology. Strong writer and editor.
Overview
9
9
years of professional experience
Work History
Contract
AstraZeneca
Waltham, USA
03.2023 - 06.2024
- Complete support of Oncology Data Science Executives and Oncology Data Science teams Cambridge, UK
- Responsible for all executive conference and meeting planning, execution, travel and attendance in all global locations and time zones; own attendance often required; accompanying executives on travel where warranted.
Executive Assistant
Sanofi
Cambridge, USA
05.2022 - 03.2023
- Supporting digital senior leadership teams in maintaining operational excellence and is a key interface to team members, and internal and external contacts and stakeholders, establishing and maintaining the professional interface/impression of the 3 functions; technical and clerical tasks and activities in an international environment between different sites locations around the world.
- My role includes thoughtfully, collaboratively, and accurately handling complex or confidential topics (such as purchases, budget tracking, expenses, agenda topics, ad-hoc reports, and specially assigned projects) and working within the system in a resourceful, courteous, and professional manner to accomplish reasonable work goals.
- The role requires flexibility in response to process change and adapting to and accommodate new methods and procedures.
- Serves as confidential liaison on highly sensitive issues to other senior executives and members of the Digital team.
- Manages the agenda preparation and minutes for assigned meetings.
- Coordinates travel arrangements including registrations and liaison with the travel department for team members and international visitors, all arrangements, including support when they are at the company for the duration of visit.
Sr. Administrative Assistant
Sanofi
Cambridge, USA
09.2019 - 06.2022
- Complete administrative responsibilities to Head of Medical Affairs, International and China, Specialty Care.
- Consistently on-call during current ad-interim period with Greater Gulf, supporting all aspects of team communications across many global time zones and overlapping purposed teams.
- Organizing and execution of intricate Town Halls where real-time communication and support is vital.
- Diplomatically handles a diverse team where competing priorities are always the challenge.
- Typical heavy calendaring, travel and expense, and all manager/team needs under the umbrella of Assistant.
- Risen to recent challenges in change in management reporting to Dubai office from Boston/Cambridge across several business time zones.
- Develop and execute Independently manage the Medical Affairs Head’s time by organizing global travel and scheduling appointments and meetings with the full understanding of set and shifting priorities; serve as representative at all times, especially when not available.
- Responsible for the implementation & maintenance of global business unit distribution lists.
- Develop, plan, execute of all Town Halls and RWE Forums for Team.
- Cross functional point of contact and project lead for requests, correspondence and tasks relating to Medical Affairs (Specialty Care International & China) space planning.
- Participating role in 2021-2022 different planning/execution/move to new Sanofi CX Campus.
- Attend, organize and provide onsite support and coordination for both internal and external meetings/conferences; working closely with field force regarding KOL engagements both on and offsite.
- Coordinate and conduct meetings with administrative staff to implement quality improvement techniques; plays a key role in liaising with other administrative assistants and leadership team.
Flybits
Toronto, Canada
03.2015 - 06.2017
- Company Overview: Start up
- Consistently managing a full and rapidly-changing calendar, organizing complex travel for CEO to see multiple customers in the US and Europe, organizing and preparing for Board meetings, and setting meetings with potential Flybits partners; proactive planning and judgement calls; handled competitive research and evaluating software for use in customer support and trouble ticketing.
- Supported CEO and other key team members from Boston, and Palo Alto, and called to Toronto several times a month to work in person.
- Start up
Education
Certificate - Paralegal Studies
Northeastern University
Boston, MA12-2006
B.A. - Political Science, Art History
Wellesley College
Wellesley, MAMFA - Voice, Drama
London Academy of Music and Dramatic Art
UKSkills
- MS Office (Word, Excel, PowerPoint, Outlook, MS Teams, SharePoint, Visio)
- CONCUR
- Smartsheet
- Video conferencing platforms
- Social media platforms
- AI development
- Fluent in Arabic
- Proficient in French
- Data management
- Budget tracking
- Travel coordination
- Meeting planning
- Agenda preparation
- Confidential communications
- Stakeholder engagement
- Event organization
- Time management
- Strategic planning
- Team collaboration
- Problem solving
- Effective communication
- Attention to detail
- Flexibility
- Care plan management
- Adaptability and flexibility
- Verbal and written communication skills
- Multitasking and organization
- Indirect patient care
- Compassion and empathy
- Strong ethics
- Records maintenance
- Emotional support
- Documentation
- Cultural sensitivity
- Flexible schedule and availability
- Safety awareness
- Records management
- Medical office administration
Timeline
Contract
AstraZeneca
03.2023 - 06.2024
Executive Assistant
Sanofi
05.2022 - 03.2023
Sr. Administrative Assistant
Sanofi
09.2019 - 06.2022
Flybits
03.2015 - 06.2017
Certificate - Paralegal Studies
Northeastern University
B.A. - Political Science, Art History
Wellesley College
MFA - Voice, Drama
London Academy of Music and Dramatic Art