Barbara Heine
Austin,TX
Summary
Energetic, dedicated and dependable leader demonstrating exceptional customer service skills and meticulous attention to detail. Possesses strong organizational abilities, quick learning aptitude, and a proactive approach to problem-solving.
Overview
24
24
years of professional experience
Work History
Senior Administrative Associate
Chandra Family Department of Electrical and Computer Engineering
12.2021 - Current
- Train new research administrators on travel and entertainment policies and procedures.
- Serves as the department's expert and liaison for Travel and Entertainment policies, conducting research, troubleshooting, and disseminating information to the department community. Stay updated on University accounting policies and procedures.
- Generate and handle all departmental and advising VP documents and SS1 awards utilizing Define, PointPlus, or FRMS.
Accounting Administrative Associate
Texas Engineering Executive Education
06.2017 - 12.2021
- Provided accounting and administrative support to Texas Engineering Executive Education (TxEEE), Petroleum Extension (PETEX), and the Health and Safety Training Center (HSTC) stakeholders.
- Served as the registrar for Option III Master's Degree programs and Engineering Professional Development courses.
- Managed accounts receivable for thirteen TxEEE, PETEX, and HSTC accounts.
- Handled accounts payable for all twenty TxEEE, PETEX, and HSTC accounts.
- Supported the TxEEE director and assisted with Continuing Professional Education Committee meetings quarterly.
Administrative Assistant
Texas Student Media
11.2012 - 01.2015
- Directed daily operations in the Business Office and offered accounting support to both staff and student employees. Supervised work-study students and assigned daily duties.
- Processed new hire paperwork and conducted bi-monthly payroll for over 250 student staff.
- Managed credit account activities for advertising customers. Conducted month-end procedures, including account closing, billing, and collection responsibilities.
Administrative Associate
School of Law
09.2008 - 03.2011
- Handled daily deposits of cash, checks, and credit cards.
- Served as the designated accounting liaison for the Continuing Legal Education program.
- Processed all hourly and work-study payroll.
Senior Procurement Officer
Computer Sciences
10.2005 - 12.2006
- Supervised the daily processing of purchase requests for ninety faculty and staff members in the department's Purchasing Office.
- Spearheaded a reduction in office staff by taking on additional responsibilities.
- Processed invoices for all departmental purchases.
- Completed annual inventory for the department and managed equipment insurance enrollment. Ensured all new equipment received was properly recorded and tracked.
- Provided daily oversight for one administrative staff member and all work-study students assigned to the Purchasing Office.
Procurement Officer
Computer Sciences
05.2002 - 10.2005
- Created all purchase orders under $5,000 for the department.
- Conducted the physical scanning of all controlled items for the yearly inventory.
- Received and processed paperwork for all deliveries as required by the Office of Accounting and Inventory Department.
Administrative Assistant
Computer Sciences
09.2001 - 05.2002
- Welcomed visitors and prospective students, aiding the department with various administrative tasks.
- Collected and distributed mail for faculty, staff, and graduate students within the department.
- Responded to the primary telephone line of the department, directing calls through a PBX system.
Education
General Studies - Graphic Design
Westford Academy
Westford, MASkills
- Process Training
- Student and Staff Supervision
- Accounts Payable/Receivable
- Travel Services
- Effective problem solving
- Excellent interpersonal skills
- Strong organizational skills
- Office management
Awards
- Staff Excellence, 2023, Chandra Family Department of Electrical and Computer Engineering
- Dean's Outstanding Staff, 2020, Cockrell School of Engineering
- Staff Excellence, 2006, President William J. Powers
- Staff Excellence, 2006, College of Natural Sciences
- Staff Excellence, 2005, Computer Sciences Department
Timeline
Senior Administrative Associate
Chandra Family Department of Electrical and Computer Engineering
12.2021 - Current
Accounting Administrative Associate
Texas Engineering Executive Education
06.2017 - 12.2021
Administrative Assistant
Texas Student Media
11.2012 - 01.2015
Administrative Associate
School of Law
09.2008 - 03.2011
Senior Procurement Officer
Computer Sciences
10.2005 - 12.2006
Procurement Officer
Computer Sciences
05.2002 - 10.2005
Administrative Assistant
Computer Sciences
09.2001 - 05.2002
General Studies - Graphic Design
Westford Academy
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