Belinda Escamilla
Progresso Lakes,TX
Summary
17 Years of secretarial experience with Weslaco Independent School District. I am a goal oriented and savvy candidate with thrive to fill in the Administrative Assistant position.
Overview
19
19
years of professional experience
Work History
Administrative Assistant to the CFO
Weslaco ISD
07.2023 - Current
- Greet arriving visitors, determine nature and purpose of visit and direct individuals to appropriate destinations.
- Prepare agendas and presentations for board meetings
- Streamline operations and prioritized tasks, allowing senior staff to increase productivity.
- Prepare reports, executive memorandums and emails.
- File paperwork and organized computer-based information.
- Create flyers, and business office cover sheets for reports used for financial meetings.
- Convert and combine PDF files
- Create Requisitions, and payment request for payments due monthly to Weslaco ISD Lawyers, Copiers, and Tax vendors.
- Create all requisitions as needed for business office and all 19 staff members.
- Verify absences for all employees under Weslaco ISD Chief financial officer that include, business office, food service and risk management
- Edit time clock manager duties
- Assist Front reception duties
- Created Accounts Payable alio manual for training.
- Train and assist 3 staff members in Accounts payable.
- Answer high volume of phone calls and email inquiries.
- Restock supplies and place purchase orders to maintain adequate stock levels.
- Interact with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Create and maintain detailed administrative processes and procedures to drive efficiency and accuracy.
- Create all Technology, maintenance and energy management work orders.
- Assist in our financial audit preparation
- Handle all accounting, invoicing and posting of annual postage.
- Continually seek methods for improving daily operations, communications with departments, record keeping and data entry for increased efficiency.
- All duties as assigned by Chief Financial Officer.
Accounts Payable Bookkeeper
Weslaco ISD
01.2019 - 06.2023
- Set up payroll scheduling and frequency.
- Developed detailed income, expenses and other reports.
- Maintained manual file system to store hard copies.
- Read, understood and followed through on verbal and written directions.
- Maintained and processed invoices, deposits, and money logs.
- Notified management of potential concerns and solutions.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Reconciled and corrected issues with financial records.
- Posted daily receipts and payments in accordance with corporate protocols.
- Reported financial data and updated financial records in ledgers and journals.
- Identified accounting errors when cross-referencing documents and database information.
- Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments in accordance with all corporate protocols.
- Reduced financial discrepancies through transaction monitoring and management.
- Verify and process all accounts payable invoices to be posted
- Post AP invoices
- Reconcile vendor accounts
- Resolve invoice discrepancies within both WISD Campuses/departments and Vendors
- Resolve vendor issues
- Assist Campuses/Departments with payment issues
- Generate financial reports
- Run AP checks for AP department
- Assist in our financial audit preparation
- Manage Accounts – Cintas, Toshiba, Weslaco ISD Postage
- Create Requisitions for Business office/ Executive Director for current school year
- Schedule meetings within my department to discuss quarterly goals
- Assist in all invoice issues and department
- Handling all Alio issues within our department and contacting upper management for guidance and technical support to resolve issues for my department
- Handle all accounting, invoicing and posting of annual postage.
Front Office Receptionist
Weslaco ISD
04.2009 - 01.2019
- First point of contact to whomever enters our business office or contacts our departments
- Receive any incoming or outgoing packages handled through our US Postal office, Fed Ex and UPS
- In charge of the accounting for Districts Federal Express, Valero, Shell, Pitney Bowes postage
- Manage all 60 gasoline cards for the School district
- Copiers and School mail accounts
- Pay accounts on a 30 day net grace period
- Process and mail out over 300 accounts payable checks on a weekly basis
- Receive all returned accounts payable checks and return them to correct address
- Submitting Requisitions and Purchase Orders for the Business office
- Help out as needed in the Payroll, AP and Purchasing Department
- Hand out Payroll on a biweekly and monthly timing for all employees
- Handle all needs to our Postage machine – Downloading money monthly and servicing the machine with ink, tape or any necessities
- Process all vendors with an application and background check to give them clearance to enter out schools
- Process all Facility forms for any organization needing to use any of our Weslaco ISD facilities and billing them for the usage of the facility
- Process Payroll reports to pay employees working overtime at any facility used by another organization
- Collect all receipts for money handed out to employees for student meals
- Help with any extra duties assigned by the CFO or his secretary.
- Interpreted conversations between Spanish language-speaking parents and vendors with Mrs. Kathy Tijerina.
- Assisted spanish language-speaking Vendors, employees or parents with inquiries.
Mail Clerk
Weslaco ISD
02.2007 - 03.2009
- Processed and organized incoming mail for distribution to appropriate departments and over 19 schools.
- Labeled packages with clear, correct information to reduce mailing errors.
- Tracked outgoing mail to provide accurate customer updates.
- Sorted and placed mail into mailboxes and post office boxes with high levels of accuracy.
- Used automated mail processing equipment to sort and collate mail.
- Weighed letters and packages and calculated costs based on classification, weight, and destination.
- Maintained accurate records of incoming and outgoing mail for reliable reference.
- Released registered and special delivery letters and packages to designated recipients and obtained signatures for release.
- Loaded letters onto processing equipment, removed non-processable letters and maintained continuous sorting feed.
- Operated postal machines, including postage meters and mail-processing machines.
- Maintained mail room supply inventories, purchase orders and vendor supplies.
- Operated postage meters, mail sealers and labeling machines.
Weslaco ISD Tutor
Weslaco ISD
02.2006 - 01.2007
- File all checks for Accounts Payable.
- Uploaded all district checks into our software
- File all W2s for Payroll.
- Enter Budget Entries into AS400.
- Assist with inner school mail.
- Distribute Mail to campus and department boxes.
- Stamp and mail out all mail for district.
- Attend to extra duties as assigned by Chief Financial Officer and his administrative assistant.
- Used positive reinforcement, repetition, and review to help continued growth.
Receptionist
Zenon Realty
05.2005 - 01.2006
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
- Kept reception area clean and neat to give visitors positive first impression.
- Held monthly meetings for rent collections with Plaza renters.
- Answered phone promptly and directed incoming calls to correct offices.
- Responded to inquiries from callers seeking information.
- Corresponded with clients through email, telephone, or postal mail.
- Managed multiple tasks and met time-sensitive deadlines.
- Maintained confidentiality of information regarding clients and company.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Coordinated appointments to show tenants and buyers prospective homes.
Farm Worker
Gary Boyd Farms
05.2004 - 07.2004
- Loaded and unloaded farm supplies and materials and stored in correct barn location.
- Worked in the assembly line to clean all incoming truck loads of potatoes.
- Established to gain perseverance from working in outdoor summer conditions.
Education
Some College (No Degree) -
South Texas College
Mcallen, TXHigh School Diploma - undefined
Weslaco East High School
Weslaco, Tx2005
Skills
- MS Office
- Publisher
- Adobe Pro
- MS Excell
- Google sheets, Google Calendar, Google Drive
- AS400
- Alio - Warehouse, FAS, Alio Archive
- Alio Finance Software Proficiency
- Self-Motivated
- Constructive Criticism
- Perseverance
- Organization and Time Management
- Critical Thinking
- Clerical Support
- Flexible and Adaptable
- Good Telephone Etiquette
Accomplishments
- College : 3 Semesters ( 2005 -2007 )- STC 22 credits
- Business office Team Awards: From Government Finance Officers Association, for excellence in financial reporting for the fiscal year 2019-2020
- Business office Team- Preliminary 2022–2023 School Financial Integrity Rating System of Texas (FIRST), Superior Achievement score.
Additional Information
Proficient in Spanish speaking and writing.
Languages
Spanish
Professional Working
Timeline
Administrative Assistant to the CFO
Weslaco ISD
07.2023 - Current
Accounts Payable Bookkeeper
Weslaco ISD
01.2019 - 06.2023
Front Office Receptionist
Weslaco ISD
04.2009 - 01.2019
Mail Clerk
Weslaco ISD
02.2007 - 03.2009
Weslaco ISD Tutor
Weslaco ISD
02.2006 - 01.2007
Receptionist
Zenon Realty
05.2005 - 01.2006
Farm Worker
Gary Boyd Farms
05.2004 - 07.2004
Some College (No Degree) -
South Texas College
High School Diploma - undefined
Weslaco East High School
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