Bernadine Sena

Streamlined procedures for grant management, training staff on chargeback entry and cost management. Facilitated training sessions on federal, state, and foundation grant submissions for academic affairs staff. Directed budget preparation efforts, ensuring timely submission of proposals per institutional standards. Guided program coordinators in financial management of grants, emphasizing monthly reconciliations to ensure accurate reporting and fiscal accountability. Ensured team compliance with evolving regulations while providing regular updates on changes. Oversaw financial portfolios for faculty and laboratories, identifying funding gaps and projecting expenses to inform budgetary decisions. Conducted reviews of expenditures to ensure compliance with relevant policies, training team accordingly. Managed human resources functions for faculty, facilitating new hire processes and conducting evaluations to support staffing needs.

Managed financial oversight for externally funded research projects, ensuring budget compliance and timely applications.

Coordinated application processes to guarantee submissions met sponsor and institutional requirements.

Developed budgets for grant applications, aligning proposals with research needs and funding guidelines.

Oversaw financial management of academic enrichment funds, ensuring transactions complied with regulations.

Prepared reports detailing actual and projected financial positions for divisions, cores, and portfolios.

Identified funding gaps, recommending solutions through regular meetings with investigators and core directors.

Assisted faculty with HR responsibilities, coordinating new hires, evaluations, and payroll processes.

Facilitated capital equipment purchases, ensuring requisitions received necessary approvals for signatures.

Delivered patient support services, including scheduling, registration, patient reception, check in/out, and follow-up visit assistance, to enhance patient experience.

Ensured exceptional customer service and support to patients, families, physicians, and other stakeholders, fostering positive relationships and satisfaction.

Managed inbound and outbound patient calls to schedule appointments and complete registration functions.

Facilitated health insurance management by collecting patient insurance information, documenting payment methods, and processing copays, referrals, and pre-authorizations.

Provide and obtain signatures for the appropriate treatment consent forms from patients/families.

Conducted rounding for patients and families to assess and address their comfort levels during hospital stays.

Perform data entry functions, including entering patient demographic information and patient updates in a medical records system.

Provides non-clinical support of the telephone screening/triage functions.

Managed financial oversight for 55 externally funded research projects totaling $15 million annually.

Prepared monthly financial reports detailing actual and projected positions for each investigator's grant portfolio, enabling informed decision-making.

Monitored grant expenditures for compliance with regulations and policies, maintaining project integrity.

Ensured compliance with regulatory requirements and NJH policies throughout project lifecycle.

Developed project budgets for grant proposals in accordance with sponsor and NJH standards.

Reviewed, entered, and submitted grant proposals using Cayuse electronic submission software.

Coordinated research proposal processes, ensuring accurate and timely submissions that maximized funding opportunities.

Collaborated with central grants office on project establishment and close-out procedures.

Reviewed and approved purchase orders, invoices, check requests, and other financial documents to ensure compliance with agency and sponsor regulations, facilitating timely processing and funding.

Drafted and negotiated subcontracts for sponsored projects, ensuring alignment with funding requirements and compliance standards.

Reviewed all sponsored project proposals for assigned faculty/departments for accuracy, content, adherence to all relevant guidelines.

Provided instruction, preparation assistance and support related to grant application procedures

Reviewed and approved time and effort reporting for grant funded, Medicare reporting NJ departments for accuracy.

Reviewed and prepared project accounts for closure, resolving cash deficits and account receivable issues while processing refunds and fund transfers to maintain financial integrity.

Facilitated grant proposal submission process, overseeing pre-award, post-award, and sub-award requirements to ensure timely and compliant submissions.

Took actions necessary for the accurate administration of grants, including monitoring application status, tracking award process, establishing sub-awards, confirming expenditures, performing employee labor distributions, and reconciling accounts.

Ensured compliance with university, state, and federal financial and administrative policies, safeguarding integrity and accountability in grant management.

Fulfilled the administrative requirements related to federal appropriations, cost sharing, matching funds, unit administered grants, contracts, and cooperative agreements.

Maintained all data records necessary to comply with university, state and federal matching fund/cost share requirements.

Developed and provided financial reports for the COHO director and principal investigators related to federal funding and grant funded projects.

Used independent judgment to provide analysis and support to professional staff in grant preparation and management. Collected, maintained, and prepared data necessary for such analyses.

Reviewed financial transactions that included verification of the information, the availability of funds, allowable costs, and processing for application in the university accounting system.

Utilized grant submission and tracking programs, including grants.gov and InfoEd, to streamline application processes and enhance tracking efficiency.

Drafted on average, per fiscal year, 540 research subcontracts and amendments in accordance with relevant grant sponsor and institutional policies and procedures in the amount of $35 million dollars.

Developed standardized procedures for electronic routing of subcontract documents which reduced the processing time to 2 to 4 weeks from the usual 6 to 8 week processing time

Trained associates on state and government compliance and subcontract management best practices, enhancing understanding and adherence to regulations

Developed and Presented subcontract training for up to 75 UCD personnel at Brown Bag Training Sessions sponsored by the grants office

Managed recruitment, hiring, training, and performance evaluations for three student hires and one subcontract specialist