Work Preference
Summary
Overview
Work History
Education
Skills
Work Availability
Timeline
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Beth Swanson
Open To Work

Beth Swanson

Administrative Coordinator
Bloomfield Hills,MI

Work Preference

Job Search Status

Open to work
Desired start date: 2 weeks notice

Desired Job Title

Administrative AssistantOffice ManagerOffice Administrative Assistant

Work Type

Full TimePart Time

Location Preference

RemoteHybrid
Location: Bloomfield Hills, MI
Open to relocation: No

Salary Range

25/hr - 50/hr

Important To Me

Work-life balanceWork from home optionFlexible work hours

Summary

Diligent Administrative Coordinator with solid background in coordinating administrative tasks and supporting executive teams. Managed office operations efficiently and facilitated successful project completions. Demonstrated organizational skills and proficiency in communication and problem-solving.

Overview

25
25
years of professional experience

Work History

Community School Coordinator

Birmingham Public Schools
Birmingham, MI
01.2023 - Current
  • Oversee administrative operations of State-licensed Preschool and before/after-school programs, ensuring full compliance with state regulations and licensing requirements.
  • Manage enrollment documentation, reporting, recordkeeping, and audit preparation with accuracy and timeliness.
  • Recruit, onboard, and supervise Preschool and Kids Club staff; coordinate scheduling and coverage.
  • Plan and execute school-wide events, managing logistics, communications, vendors, and timelines.
  • Administer social media accounts and digital communications to support family and community engagement.
  • Coordinate high-visibility events including Alumni Breakfast, New Family Dinner, and VIP Breakfast.
  • Provide front office support, assisting with records management, parent communication, and daily administrative needs.

Kitchen Manager

Chartwells (Harlan)
Birmingham, MI
05.2022 - 01.2023
  • Supervised staff operations, delegated tasks, and maintained workflow efficiency.
  • Managed inventory control, ordering, and supply tracking.
  • Ensured strict compliance with HACCP and food safety regulations.
  • Maintained accurate production records and collaborated with school administration to ensure service quality.

Opening Site Coordinator

GiGi’s Playhouse Detroit
Southfield, MI
06.2018 - 05.2019
  • Managed daily nonprofit operations including scheduling, volunteer coordination, and database maintenance.
  • Oversaw fundraising systems and maintained accurate donor records.
  • Coordinated communications and social media outreach.

Preschool Gym Teacher/ Preschool Assistant

Early Childhood Center
Birmingham, MI
05.2017 - 06.2018
  • Developed structured lesson plans and maintained student documentation.
  • Supported front desk operations including scheduling assistance and parent communication.
  • Assisted classroom teachers with daily operations and student supervision.

Personal Trainer

Bswan Fitness & Texas Fit Chicks
Austin, TX
06.2007 - 03.2017
  • Managed client scheduling, program documentation, and progress tracking.
  • Delivered structured coaching programs and maintained client records.
  • Provided nutritional guidance and individualized planning.

Administrative Assistant

NEMS Law
Austin, TX
08.2013 - 04.2015
  • Provided comprehensive administrative support in a family law practice.
  • Managed case files, legal documentation, and data entry within client management software.
  • Conducted research and prepared materials for hearings and court proceedings.
  • Maintained strict confidentiality and accurate recordkeeping.

Site Manager

Gymboree Play & Music
Chicago, IL
12.2000 - 06.2006
  • Managed daily business operations including staff supervision, inventory management, and reporting.
  • Analyzed operational reports to support revenue growth and efficiency.
  • Assisted in opening two new locations, supporting administrative setup and staffing.

Education

Bachelor of Arts - Communications (Public Relations)

University of Toledo
Toledo, OH

Skills

  • Administrative & Office Operations
  • Regulatory Compliance & Documentation
  • Records & Database Management
  • Staff Coordination & Scheduling platforms
  • Event & Project Management
  • Client & Community Communication
  • Process Organization & Workflow Support
  • Social Media & Digital Communications
  • Scheduling platforms
  • CRM or client management software
  • Digital file organization

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse

Timeline

Community School Coordinator

Birmingham Public Schools
01.2023 - Current

Kitchen Manager

Chartwells (Harlan)
05.2022 - 01.2023

Opening Site Coordinator

GiGi’s Playhouse Detroit
06.2018 - 05.2019

Preschool Gym Teacher/ Preschool Assistant

Early Childhood Center
05.2017 - 06.2018

Administrative Assistant

NEMS Law
08.2013 - 04.2015

Personal Trainer

Bswan Fitness & Texas Fit Chicks
06.2007 - 03.2017

Site Manager

Gymboree Play & Music
12.2000 - 06.2006

Bachelor of Arts - Communications (Public Relations)

University of Toledo

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