ADELA RAMIREZ
CarMax
San Antonio,TX
4
Languages
1
Certification
12
years of professional experience
Accomplished and adaptable administrative professional with over 10 years of experience executing administrative support, high-accuracy fiscal workflows, and data analysis across public government and regulated corporate environments. Proven track record executing independent judgment, maintaining absolute discretion, and safeguarding strict confidentiality regarding policy compliance. Expert at organizing campus or department processes, calendar management, and maintaining institutional standards through diligent file management.
Work History
Parts Coordinator
4 Years 3 Months- Managed high-volume parts logistics, tracking heavy components and utilizing database applications to maintain exact records.
- Cultivated vendor relationships; processed documentation, prepared invoices, and verified account codes for physical activities.
- Executed secure data entry, tracking ledger codes, handling file management, and strictly maintaining confidentiality.
CSR Manager
2 Years 5 Months- Managed multi-line phones, routed emergency/admin calls professionally, and took discreet messages.
- Processed documentation, trackers, and affidavits confidentially. Managed daily calendar.
- Utilized Microsoft Outlook, Microsoft Word, and Microsoft Excel to oversee internal schedules, complete statistical reporting, and coordinate event assistance for regional teams.
Estate Administrator & Legal Logistics Coordinator
8 Months- Directed household fiscal workflows: tracked 20+ monthly recurring ledger items, processed medical and utility transactions, and managed a comprehensive annual budget with total financial accuracy.
Equipment Services Advisor
8 Months- Performed complex clerical and administrative support duties within a government platform; compiled comprehensive reports and handled mail distribution across units.
- Maintained automated tracking software and spreadsheet applications to manage the ordering, receiving, maintaining work orders, and secure storage of heavy-duty fleet parts, decrease in spend by 20%.
Operational Support & Compliance Specialist
8 Months- Maintained official meeting minutes, managed secure digital files on SharePoint, and managed high-level leadership calendars via advanced calendar management.
- Operated personal computer systems to review data entry for multiple daily operational surveys, successfully meeting every single high-priority project deadline by at least 80%.
Front-Office Support & Database Records Specialist
9 Months- Securely processed financial transactions for registration and reclaim fees, balancing up to $2,000 in cash drawers daily with absolute accuracy and compiling daily statistical reporting.
- Maintaining Records & Recordkeeping Principles: Standardized local agency recordkeeping principles, systematically organizing, archiving, and maintaining records for over 1,000 animal control cases, stray intakes, and microchip registrations with 100% data accuracy.
- Sensitive Information & Regulatory Requirements: Enforced strict data security protocols to protect sensitive information (such as owner details, veterinary history, and active legal cases), ensuring compliance with regulatory requirements and local public safety ordinances.
- Procurement Requests & Training Staff: Automated tracking for shelter resource procurement requests via Microsoft Office, while successfully training staff of 50 volunteers on digital file entry to maximize department productivity.
Voter Registration Clerk
1 Year 11 Months- Managed data entry and record verification utilizing JIMS to cross-reference vital records and process 50 digital applications a day.
- Audited and processed early ballot requests, reports, out-of-state notifications, and sensitive confidentiality forms.
Nuclear Regulatory Operations Specialist
1 Year 3 Months- Held Federal Unescorted Access Clearance, ensuring 100% adherence to rigorous Nuclear Regulatory Commission (NRC) safety protocols.
- Managed and updated sensitive employee personnel records, auditing regulatory training profiles to verify active clearances.
Education
Bachelor of Science - Criminal Justice Administration
Skills
Administrative & Office Operations
General Clerical Operations
Meeting Coordination
Multi-Line Phone Routing
Calendar Management
Telephone Handling
Event Assistance
Mail Distribution
Office Supply Management
Basic Office Equipment Operation
Fiscal & Office Logistics
Campus/Department Fiscal Activities
Budget Monitoring
Expense Tracking
Procurement Support
Financial Transactions
Preparing Invoices
Maintaining Work Orders
Data Integrity & Management
Reviewing
Validating
and Analyzing Data
High-Volume Data Entry
Document Auditing
File Management
Statistical Reporting
Compliance & Confidentiality
Strict Policy Adherence
Confidentiality Protocols (HIPAA/FERA-aligned)
Public Records Laws
Software & Languages
MS Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
PowerPoint
Adobe Acrobat
SharePoint
JIMS
Database Applications
Spreadsheet Applications
Operating Personal Computer (Windows/Mac)
Certification
- Secure Facility & Asset Access Clearance Maricopa County
- Unescorted Access Clearance Palo Verde Nuclear Generating Station (NRC Regulated)
Languages
English
Fluent
Spanish
Fluent
Personal Information
Title: Parts Coordinator
Additional Information
Records management in nuclear and government
Timeline
Parts Coordinator
CarMax
06.2022 - 09.2026Read More
CSR Manager
CarMax
01.2020 - 06.2022Read More
Estate Administrator & Legal Logistics Coordinator
Private Estate
04.2019 - 12.2019Read More
Equipment Services Advisor
Maricopa County
08.2018 - 04.2019Read More
Operational Support & Compliance Specialist
Correctional Health
12.2017 - 08.2018Read More
Front-Office Support & Database Records Specialist
Animal Control
01.2017 - 10.2017Read More
Voter Registration Clerk
Voter Registration
02.2015 - 01.2017Read More
Nuclear Regulatory Operations Specialist
Palo Verde Nuclear Generating Station
08.2014 - 11.2015Read More
University of Phoenix
Bachelor of Science from Criminal Justice Administration
Read More