Beverly Darby
Houston,TX
Summary
Detail-oriented Administrative Specialist with over 10 years of experience in healthcare administration, project coordination, procurement support, purchase order management, billing, case management, and executive administration. Experienced in creating and managing purchase requisitions and purchase orders, vendor coordination, invoice reconciliation, inventory management, accounts payable support, and maintaining accurate financial and operational records. Proficient in SAP, PeopleSoft FMS, Infor, Meditech, Microsoft Office Suite, and healthcare information systems while ensuring compliance, efficiency, and exceptional administrative support.
Overview
1
1
Certification
15
15
years of professional experience
Work History
Administrative Specialist – Garnishments – Law Department
Halliburton Energy Services
Houston, TX
12.2024 - 02.2026
- Managed wage garnishment orders from receipt through completion while ensuring compliance with federal and state regulations.
- Processed Electronic Funds Transfer (EFT) payments and reconciled garnishment accounts.
- Researched and responded to inquiries regarding child support, tax levies, student loans, bankruptcies, wage assignments, and employment verification.
- Maintained legal documentation, electronic records, and court-related files.
- Assisted with special projects and departmental administrative activities.
- (Contract)
Data Specialist II – Case Management
CHRISTUS Spohn Health
Corpus Christi, TX
01.2021 - 09.2024
- Provided administrative support to the Ministry Care Management Director, Care Management Managers, and Utilization Management leadership.
- Monitored third-party billing, accounts receivable, unbilled reports, and verified medical necessity documentation.
- Managed office operations including supply ordering, inventory management, onboarding coordination, reimbursements, and meeting planning.
- Created, submitted, tracked, and maintained purchase requisitions and purchase orders (POs) for departmental supplies, office equipment, technology assets, and operational services using the organization's procurement system.
- Coordinated with vendors, Supply Chain, Purchasing, and Accounts Payable to ensure timely PO approvals, order fulfilment, invoice matching, and payment processing.
- Verified purchase orders against invoices and receiving documentation, resolved purchasing discrepancies, and maintained accurate procurement records.
- Monitored departmental purchasing budgets and maintained documentation supporting procurement activities and financial reconciliation.
- Maintained inventory records for office supplies, laptops, mobile devices, and department assets while ensuring adequate stock levels.
- Produced quarterly Utilization Management Committee meeting minutes, presentations, department procedures, and operational reports.
- Supported compliance with procurement policies and internal purchasing procedures while maintaining accurate purchasing documentation and audit-ready records.
Furloughed (COVID-19 Pandemic)
CHRISTUS Health
Irving, TX
05.2020 - 12.2020
- Temporarily furloughed during the COVID-19 pandemic while maintaining employment status.
Project Management Specialist
CHRISTUS Health
Irving, TX
03.2016 - 04.2020
- Supported multiple Clinical Operations initiatives designed to improve efficiency, effectiveness, and patient safety.
- Managed executive calendars, travel arrangements, meetings, reports, presentations, and expense reimbursements.
- Requisitioned office supplies, computer hardware, software, and department equipment while maintaining inventory.
- Coordinated purchasing requests and ensured procurement activities complied with corporate purchasing policies.
- Participated in project planning, scheduling, implementation, and progress reporting.
- Managed Clinical Appeals team activities and communicated project updates.
- Facilitated user training, database management, reporting, and technical support.
Governmental Appeals Coordinator
CHRISTUS Health
Irving, TX
02.2014 - 02.2016
- Coordinated governmental appeals and administrative audit documentation.
- Submitted timely responses to government agencies.
- Managed document processing, scanning, filing, and electronic records.
- Maintained AudaPro and Veracity databases and communicated appeal outcomes to regional coordinators.
Executive Administrative Assistant IV
CHRISTUS Health
Houston, TX
11.2011 - 01.2014
- Supported senior leadership across Clinical Excellence Services.
- Coordinated executive calendars, travel, conferences, meetings, and presentations.
- Processed invoices, reimbursements, departmental purchasing requests, and office supply orders.
- Assisted with grant and contract administration.
- Maintained financial reconciliation documentation and departmental reports.
- Coordinated purchasing documentation and ensured approvals were obtained for procurement activities.
Data Specialist
Centre for Clinical Innovation / Research Institute
Houston, TX
10.2010 - 10.2011
- Entered and validated patient surgical information into Cedaron and STS databases.
- Performed quality assurance and reporting prior to registry submissions.
- Assisted with research finance activities, budget documentation, accounts receivable follow-up, and grant file coordination.
- Verified financial records and supported reconciliation activities.
Education
Bachelor of Science - Business Education
Prairie View A&M University
Skills
- Purchase Order (PO) Processing and Purchase Requisitions
- Procurement and Vendor Coordination
- Accounts Payable Support and Billing and Accounts Receivable
- Invoice Processing and Reconciliation
- Inventory and Records Management
- Administrative and Executive Support
- Case Management Administration
- Project Coordination, Data Analysis and Reporting
- Meeting Coordination and Documentation
- SAP, PeopleSoft FMS, Infor, Concur, BancTec, Kronos, AudaPro, and Veracity
- Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, Teams, OneNote, Visio, and Project
Accomplishments
Improved data entry by designing new staff training modules and standardized input templates.
Processed weekly expense reports and travel reimbursements with 100% accuracy and zero late fines.
Onboarded and trained intake team members on AudaPro and Veracity, which cut down full productivity ramp-up time by 15%.
Planned and executed corporate off-sites and meeting events for over 100 attendees staying strictly under budget.
Lowered office supply spending by 15% to 25% by auditing inventory needs.
Certification
Project Management Essentials – New Horizons (2013), Microsoft Project Management Parts 1 & 2 – New Horizons (2015), Microsoft PowerPoint 2016 Parts 1 & 2 – New Horizons (2019), Microsoft Excel 2016 Parts 1, 2 & 3 – New Horizons (2019), Microsoft Word 2016 Parts 1, 2 & 3 – New Horizons (2019), State of Texas Notary Public (Commission Expires September 25, 2027)
Timeline
Administrative Specialist – Garnishments – Law Department
Halliburton Energy Services
12.2024 - 02.2026
Data Specialist II – Case Management
CHRISTUS Spohn Health
01.2021 - 09.2024
Furloughed (COVID-19 Pandemic)
CHRISTUS Health
05.2020 - 12.2020
Project Management Specialist
CHRISTUS Health
03.2016 - 04.2020
Governmental Appeals Coordinator
CHRISTUS Health
02.2014 - 02.2016
Executive Administrative Assistant IV
CHRISTUS Health
11.2011 - 01.2014
Data Specialist
Centre for Clinical Innovation / Research Institute
10.2010 - 10.2011
Bachelor of Science - Business Education
Prairie View A&M University