BRANDI CAVALLETTI
Sherman,TX
Summary
Enthusiastic, friendly administrative professional with commitment to excellence and more than 20 years of broad-based support experience. Effective collaborator, familiar with executive office operations in fast paced environments, bringing excellent communication skills and technical abilities. Talented in building relationships, managing records and optimizing procedures for maximum efficiency.
Overview
14
14
years of professional experience
Work History
Management Assistant II
Saint Paul Public Schools, Office of Communications
Saint Paul, MN
05.2012 - 11.2021
- Worked remotely during last year of employment
- Delivered top-notch administrative support to Director of department, team of office and staff, promoting excellence in office operations
- Managed multi-line phone system for second largest school district in the state, transferred callers to appropriate department or staff member. Email correspondence and handled incoming and outgoing mail
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests
- Prepared written communication, proofreading/editing
- Managed department budget of $1.5 million pertaining to purchases, contracts, requisitions, timely payment of vendors, tracking and organization of all expenses
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Decreased spending by 20-30 percent by negotiating annual vs monthly payments for ongoing services
- Scheduled meetings for Director and team, produced meeting minutes
- Created and disseminated daily newsletter
- Developed reporting system for reporting issues for district Ombudsperson. Diffused tense situations and conflicts for families, community and staff by employing listening skills and knowledge of district operations and processes
- Collaborated with department of Human Resources to interview and acquire new hires for our team
- Developed and oversaw new employee onboarding process for new team members
- Coordinated travel arrangements for leadership and team
- Performed district calendar updates and website photo gallery
- Assisted in on-site and off-site district events
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation
- Assisted coworkers and staff members with special tasks daily
- Managed filing system, entered data and completed other clerical tasks.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks
Executive Assistant
Brooks Family Business Consulting
Minneapolis, MN
12.2008 - 11.2011
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Prepared documents, expense reports, with emphasis on PowerPoint presentations for executive using software proficiencies
- Scheduled meetings and travel arrangements
- Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders
- Researched political issues and business case studies
- Performed special projects including search engine optimization to increase website traffic, and transitioning from Outlook to Google platform
Executive Assistant
University of Minnesota
Minneapolis, MN
06.2007 - 07.2008
- Administrative resource to Department Head and faculty leadership
- Implemented systems to accomplish efficient operations, eliminate redundancy and improve performance in unit for office of Department Head
- Effectively communicated with faculty, staff, departments (Human Resources, Finance, Research, Education), Fairview Hospital and other external parties to facilitate completion of tasks between groups
- Managed internal and external meeting calendar, including complex meetings requiring senior leadership as well as faculty and external parties
- Screened email of Department to prioritize requests for meetings; compiled agendas and took minutes for major meetings
- Coordinated annual faculty reviews with Division Directors and Department Head
- Compiled materials for grants; arranged travel and managed schedules for visiting recruits
- Developed relationships with hospitality providers used in recruitment process
- Coordinate communication and work activities of 16 divisions in Pediatrics in conjunction with divisional offices
- Prioritized and responded to requests for information; sorted and prioritized mail and email
- Tracked and reconciled Departmental charges; managed purchasing card
- Edited and distributed electronic and other information from Division Heads and Fairview Hospital
- Fielded calls for entire Department of Pediatrics
- Maintained filing system of faculty personnel files, Department Head’s grant files, general office files, and other confidential files
- Updated and managed database, distribution and contact lists
Education
Bachelor of Science - Psychology
Saint Mary’s University
Minneapolis, MN08.2017
Some College (No Degree) - Psychology, Youth Studies
University of Minnesota - Twin Cities
Minneapolis, MNTEFL/TESOL Certification - 120 Hours - Teaching English As A Foreign Language
TEFL International
Costa Rica04.2007
Skills
- MS 365; MS Office (Excel, Outlook, PowerPoint, Word), PeopleSoft, eRFP contract management, Google platform
- 65 WPM typing speed
- Bookkeeping
- Spreadsheet management
- Database Management
- Multi-line phone proficiency
- Travel arrangements
- Research
- Social media
- Training and Development
- Customer service
- Relationship building
Languages
Italian
Professional Working
Spanish
Elementary
Timeline
Management Assistant II
Saint Paul Public Schools, Office of Communications
05.2012 - 11.2021
Executive Assistant
Brooks Family Business Consulting
12.2008 - 11.2011
Executive Assistant
University of Minnesota
06.2007 - 07.2008
Bachelor of Science - Psychology
Saint Mary’s University
Some College (No Degree) - Psychology, Youth Studies
University of Minnesota - Twin Cities
TEFL/TESOL Certification - 120 Hours - Teaching English As A Foreign Language
TEFL International