Brenda Baez
Wyckoff,New Jersey
Summary
Highly motivated and results-oriented Office Administrator, Certified Municipal Registrar, and Notary Public with extensive experience in managing administrative functions. Well-organized with the ability to prioritize work effectively, completing multiple concurrent assignments in a timely and professional manner. Proven track record of streamlining office operations for increased efficiency and productivity. Effective communicator skilled in collaborating with cross-functional departments and diverse groups to achieve goals. Proficient in Edmunds, GovPilot, Google Office, Vital Records/State of NJ Systems, Microsoft Office /Word, Outlook, Excel, Timberline and Adobe 9; type 55 wpm.
Overview
29
29
years of professional experience
1
1
Certification
Work History
Certified Municipal Registrar
Borough of Leonia, NJ
Leonia, NJ
12.2022 - 08.2024
- Oversaw the management of vital records related to births, deaths, and marriages while maintaining compliance with state and federal regulations.
- Developed and executed efficient data collection processes to ensure accurate recordkeeping.
- Prepared reports, documents, presentations, and correspondence.
- Prepared and notarized legal documents such as deeds, mortgages, contracts, affidavits, and powers of attorney.
- Maintained board minutes, resolutions, reports, and other documents related to board activities.
- Organized and maintained filing systems for confidential documents.
- Performed duties as secretary for the Board of Health.
Electronic Birth Certificate Associate, Mother/Baby
Valley Health System of Ridgewood, NJ
Ridgewood, NJ
09.2021 - 11.2022
- Provided consistent support to the Center for Women and Children Services by effectively managing the electronic birth record process using the NJDHSS Vital Information Platform (VIP) system on a regular basis.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Verified customer identification and collected required documents to process birth certificate requests.
- Assisted customers in understanding the requirements for obtaining a birth certificate.
Sales Coordinator
United Technologies / Automated Logic NY / NJ
Clifton
08.2011 - 08.2013
- Oversaw sales coordination alongside job tracking
- Improved efficiency and accuracy by creating an Excel spreadsheet to track jobs in the system and those requiring data entry.
- Prepared monthly reports on sales activities, revenue, expenses, and other key metrics.
- Ensured seamless coordination by effectively managing schedules, organizing presentations, and handling emails for the sales team.
- Analyzed customer feedback surveys to determine areas where improvements could be made in order to increase satisfaction levels.
Administrative Assistant
Lawrence B. Goodman & Co.
Fair Lawn
01.2010 - 01.2011
- Supported the daily operations of Certified Public Accountants and Business Advisors through administrative duties.
- Held responsibility for office supply purchasing decisions and collating tax returns.
- Assisted in the preparation of monthly financial statements and reports.
Senior Clerk Typist, Department of Health, Human Services & Animal Control/Engineering & Planning Board
Borough of Fair Lawn
Fair Lawn
01.1998 - 01.2009
- Managed account administration, resolved Purchase Order discrepancies, and facilitated service provider listings
- Coordinated and oversaw all aspects of the Meals on Wheels Program, Annual Volunteer Luncheon, Summer Camp Scholarship Program, Annual Low-Income Pool Tag Program, Annual Toys For Tots Program, Spring Food Basket Program, and Fall Food Drive Program for low-income families.
- Authored press releases promoting the need for dedicated volunteers, resulting in an abundant and enthusiastic response towards vital community initiatives.
- Organized service provider details, maintained office equipment, and monitored financial donations.
Office Manager
Easy English News
Saddle Brook
01.1997 - 01.1998
- Managed accounts payable and receivable, payroll, data entry, and customer service.
Secretary
Sudini Imports
Allendale
01.1996 - 01.1997
- Provided data entry, telephone management, and customer service for an exclusive Italian shoe importing company.
Education
Certified Home Health Aide -
Paglia training center llc
01.2015
Municipal Registrar Certification -
The State University of NJ Rutgers-Center For Government Services
New Brunswick, New Jersey01-2003
Certificate in Computerized Secretarial Science -
Eastwick College
Ramsey, New Jersey01.1996
Skills
- Efficient Document Organization
- Sales Tracking
- Detail-Oriented Data Entry
- Computer Issue Resolution
- Staff Management & Training
- Client Support
- Effective Calendar Coordination
- Database Administration
- Office Administration
- Expense Reporting
- Spreadsheet Management
- Invoice Processing
- Meeting planning
- Minute Taking
- Appointment Scheduling
- Check processing
- Computer Proficiency
Certification
Notary Public, New Jersey
Certified Municipal Registrar
Certified Home Health Aide
Timeline
Certified Municipal Registrar
Borough of Leonia, NJ
12.2022 - 08.2024
Electronic Birth Certificate Associate, Mother/Baby
Valley Health System of Ridgewood, NJ
09.2021 - 11.2022
Sales Coordinator
United Technologies / Automated Logic NY / NJ
08.2011 - 08.2013
Administrative Assistant
Lawrence B. Goodman & Co.
01.2010 - 01.2011
Senior Clerk Typist, Department of Health, Human Services & Animal Control/Engineering & Planning Board
Borough of Fair Lawn
01.1998 - 01.2009
Office Manager
Easy English News
01.1997 - 01.1998
Secretary
Sudini Imports
01.1996 - 01.1997
Certified Home Health Aide -
Paglia training center llc
Municipal Registrar Certification -
The State University of NJ Rutgers-Center For Government Services
Certificate in Computerized Secretarial Science -
Eastwick College
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