Brenda Irvin
Robbinsdale,MN
Summary
Professional with strong background in executive support. Adept at managing schedules, coordinating meetings, and handling confidential information. Valued for fostering collaboration and ensuring smooth office operations with adaptability and reliability. Experienced and proven record of working remote while maintaining a high level of performance in a fast paced environment.
Overview
25
25
years of professional experience
Work History
Accountant
World Fuel Services, Inc.
Plymouth, MN
07.2006 - Current
- Assisted in preparing financial statements and reports for accuracy.
- Supported accounts payable and receivable processes to ensure timely transactions.
- Maintained organized financial records and documentation for easy access.
- Collaborated with team members to reconcile GL accounts monthly.
- Utilized accounting software to enter and track financial data efficiently.
- Review invoices as needed for supply and trade transactions and third party invoices.
- Communicated with vendors regarding discrepancies in billing or payments.
- Participated in audits by gathering necessary documentation and information.
- Created journal entries accurately and timely for month end close processes.
- Reviewed invoices for accuracy and completeness prior to payment processing.
- Managed multiple tasks simultaneously while meeting deadlines consistently.
- Maintained and updated database for invoicing and accounting reconciliation.
- Prepared tax returns in compliance with regulations.
- Collaborated with clients to gather necessary documentation for tax filings.
Executive Assistant to the President
Metro Travel & Tours
Blaine, MN
09.2001 - 07.2006
- Managed executive calendar, prioritizing appointments and ensuring optimal time utilization.
- Coordinated travel arrangements, ensuring compliance with budgeting guidelines while maximizing convenience.
- Maintained confidential client files and sensitive information, adhering to privacy standards and organizational policies.
- Served as a trusted liaison between the President, staff and management while facilitating efficient collaboration on projects and initiatives.
- Provided exceptional customer service when interacting with external clients or partners building positive rapport on behalf of the President and company.
- Coordinated high-level events with meticulous attention to detail.
- Problem solver with ability to correct and forward think.
Education
Bachelor of Science - Political Science
University of Minnesota
Minneapolis, MNSkills
- Knowledge of various calendar formats, AI tools, workday, zoom, teams
- Attention to detail
- Microsoft Excel proficiency
- Continuous improvement mindset
- Advanced level of detail and organization
- Attendance management
- Strong written and verbal skills
- Strategic and list oriented with multi-task mindset
- Performance management
- Independent, reliable and focused
Timeline
Accountant
World Fuel Services, Inc.
07.2006 - Current
Executive Assistant to the President
Metro Travel & Tours
09.2001 - 07.2006
Bachelor of Science - Political Science
University of Minnesota