Brooklyn Olzawski
Tulsa
Summary
Billing Specialist at Cherokee Federal with a proven track record in invoice management and financial compliance. Adept at analyzing cost data and enhancing cash flow through effective communication and proactive problem-solving. Committed to accuracy and teamwork, ensuring timely submissions and adherence to federal regulations.
Overview
10
10
years of professional experience
Work History
Billing Specialist
Cherokee Federal
Tulsa
10.2024 - Current
- Managed full-cycle billing processes to ensure timely, accurate invoice submission, aligning with federal contract requirements.
- Maintain strict compliance with contract terms by preparing and validating all supporting billing documentation.
- Analyzed project labor and expense data in Deltek Costpoint to ensure accurate cost allocation and billing integrity.
- Tracked invoice lifecycle from submission through acceptance, proactively resolving delays to maintain consistent cash flow.
- Submitted and managed invoices through Wide Area Workflow (WAWF) in accordance with government standards.
- Managed accounts receivable portfolio, following up on outstanding balances to decrease aged receivables.
- Ensured compliance with Cherokee Nation Businesses (CNB) policies and procedures.
- Knowledge of Deltek systems, Costpoint, Cognos reporting and Office Suites.
Travel and Expense Administrator
Cherokee Federal
Tulsa
03.2023 - 10.2024
- Utilized SAP Concur to efficiently review, approve, and process travel and expense reports, enhancing accuracy and speed of reimbursements.
- Audited employee expense reports for compliance with corporate policy and federal regulations (FAR), reducing potential discrepancies.
- Processed reimbursements and vendor payments within strict deadlines to maintain employee satisfaction and compliance.
- Monitored corporate card activity to identify policy violations, ensuring adherence to guidelines and promoting responsible use.
- Collaborated directly with employees to resolve discrepancies and ensure accurate, policy-compliant submissions.
- Monitored employee completion of expense reports to adhere to policy timelines.
- Maintained accuracy and timely completion of tasks according to policy timelines.
- Followed company and government policies to ensure compliance in operations.
Construction Disbursement Administrator
WACO Title Company
Tulsa
01.2022 - 03.2023
- Administered construction loan draws for residential and commercial projects, ensuring accurate and timely fund disbursement.
- Coordinated with lenders, contractors, and project stakeholders to facilitate smooth funding processes.
- Authorized and disbursed project funds in alignment with approved budgets and contractual requirements.
- Ensured accurate completion of construction disbursement agreements, and documentation.
- Reviewed draw packages, invoices, lien waivers, and change orders for accuracy and completeness.
- Adhered to company policy and ensured compliance with lender guidelines.
- Maintained detailed financial and project records to support compliance and audit readiness.
- Established and maintained internal record-keeping systems for disbursements and project progress to support audit readiness.
- Reviewed invoices, receipts, budgets, change orders and lien releases.
- Coordinate with title department managers or directly with underwriters to determine insurability.
- Performed date-down searches of the public record to review.
- Oversaw contractor documentation processes, including W-9 collection and 1099 reporting, to ensure regulatory compliance.
Closing Processor
WACO Title Company
Springfield
07.2020 - 01.2022
- Coordinated title commitment requirements, facilitating smooth and compliant closings.
- Secured lender payoffs and lien releases to clear title, ensuring timely transaction processing.
- Prepared Closing Disclosures (CDs) with a high degree of accuracy and attention to regulatory requirements.
- Maintained organized and efficient data entry processes, contributing to overall closing accuracy.
- Served as a key point of contact between realtors, lenders, and clients, ensuring clear and timely communication.
- Managed closing schedules, coordinating multiple parties to meet critical deadlines.
Bank Teller
ARVEST
Tahlequah
05.2019 - 07.2020
- Processed high-volume financial transactions with accuracy, including deposits, withdrawals, and loan payments.
- Provided exceptional customer service, identifying and referring clients to relevant banking products.
- Closed accounts, ordered checks, and operated Encore to support efficient banking operations.
- Balanced cash vaults and coin machines daily to ensure accuracy and compliance.
- Prepped the appropriate amount of money to sell to Loomis.
Secretary and Sales Associate
Bumpers Construction
Stigler
01.2017 - 05.2019
- Delivered customer service and processed monetary transactions accurately, ensuring customer satisfaction.
- Communicated with customers and contractors to address inquiries and resolve issues promptly.
- Answered incoming phone calls and responded to inquiries while transferring calls to appropriate personnel.
- Organized and maintained filing systems for efficient document retrieval.
- Performed data entry into computer systems; ensured accuracy of all entered information.
- Developed computer skills with Microsoft Word and Excel.
Designer and Customer Service Clerk
Reasor's Floral Department
Tahlequah
08.2016 - 05.2019
- Assisted customers in retail sales, enhancing their purchasing experience.
- Guided customers in selecting floral arrangements for special events, ensuring satisfaction.
- Created floral designs & completed orders.
- Coordinated with suppliers to source high-quality flowers and plants.
- Managed inventory of floral supplies and materials effectively.
- Demonstrated leadership and multitasking abilities in fast-paced environments.
- Developed comprehensive understanding of product features to educate clients.
Education
BACHELOR OF SCIENCE - HEALTH CARE BUSINESS ADMINISTRATION
NORTHEASTERN STATE UNIVERSITY
Tahlequah, Oklahoma08-2020
Skills
- Billing systems and software
- Invoice management
- Accounts receivable
- Expense auditing
- Financial compliance
- Cost analysis
- Data accuracy
- Data entry
- Effective communication
- Client communication
- Team collaboration
- Time management
Personal Information
Title: Billing Specialist
Internships Organizations Scholarships
- Health Care Administration Program NSU, AOII Alumni & Cherokee Nation Scholarship.
- Internship at Cherokee County Nursing Center.
Timeline
Billing Specialist
Cherokee Federal
10.2024 - Current
Travel and Expense Administrator
Cherokee Federal
03.2023 - 10.2024
Construction Disbursement Administrator
WACO Title Company
01.2022 - 03.2023
Closing Processor
WACO Title Company
07.2020 - 01.2022
Bank Teller
ARVEST
05.2019 - 07.2020
Secretary and Sales Associate
Bumpers Construction
01.2017 - 05.2019
Designer and Customer Service Clerk
Reasor's Floral Department
08.2016 - 05.2019
BACHELOR OF SCIENCE - HEALTH CARE BUSINESS ADMINISTRATION
NORTHEASTERN STATE UNIVERSITY