Calista Courtney
Austin,TX
Summary
Driven and resourceful administrative professional with 2+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Passion for preserving Texas history as an 8th generation Texan. A writer by nature who uses free time to work on debut poetry collection. Appreciative of any opportunity to grow and learn.
Overview
5
5
years of professional experience
Work History
Partner & Board Member
Castell Hill Country Museum
05.2023 - Current
- Worked with team to acquire and preserve 1950's fire station.
- Filed for and received 501c3 designation.
- Currently overseeing the remodel of building.
- Working on Texas Historical Foundation grant.
Executive Assistant
Trident OTC
10.2021 - 07.2023
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated client hosting events.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Coordinated with brokers for new office leases.
- Completed additional Personal Assistant duties to partner, including meal-prepping, mail sorting, email edits, and more.
- Filed paperwork and organized computer-based information.
Development Assistant
A.R.E.A Group
12.2021 - 08.2022
- Coordinated between engineer, architect, and land owner on easement design and recording with title for BESS.
- Assisted with commercial leasing, property owner research, and zoning studies.
- Provided assistance to leaders and staff to reach objectives in corporate policies, procedures and regulations.
- Currently holding 40 hours of real estate courses.
Sales Associate
United Apparel Liquidators
01.2021 - 10.2021
- Organized racks and shelves to maintain store visual appeal, engage customers, and promote specific merchandise.
- Helped customers locate products and checked store system for merchandise at other sites.
- Prepared merchandise for sales floor by pricing or tagging.
- Rotated stock and restocked shelves to maintain product availability and store appearance.
- Managed returns, exchanges and refunds in accordance with store policy.
- Answered customer questions about sizing, accessories, and merchandise care.
- Maintained calm demeanor and professionally managed issues in busy, high-stress situations.
- Engaged with customers to build rapport and loyalty.
- Generated new sales leads to achieve and exceed monthly sales goals.
Interior Design Assistant
Blackwood Homes
08.2018 - 12.2018
- Assisted interior designer in designing and creating comfortable and functional environments to represent clients' lifestyle, taste and budget.
- Visited job sites to take notes and record space measurements to create floor plans.
- Ordered samples from vendors to handle presentation creation activities.
- Photographed progress and finished projects.
- Generated estimates and invoices for projects.
- Completed order information by filling out order forms and handling cash advances and receipts.
Education
Associate of Arts - Journalism
Austin Community College
Austin, TX05.2021
Skills
- Performance Review Management
- Document Filing and Retrieval
- Project Management
- Business Correspondence
- Appointment Setting
- Excel Spreadsheets
- Bookkeeping and Basic Accounting
- Property Ownership Identification
- Zoning and Ordinance Research
- Verbal and Written Communication
Affiliations
- Aspen Writers Network
- Writers League of Texas
- Castell Hill Country Museum
Timeline
Partner & Board Member
Castell Hill Country Museum
05.2023 - Current
Development Assistant
A.R.E.A Group
12.2021 - 08.2022
Executive Assistant
Trident OTC
10.2021 - 07.2023
Sales Associate
United Apparel Liquidators
01.2021 - 10.2021
Interior Design Assistant
Blackwood Homes
08.2018 - 12.2018
Associate of Arts - Journalism
Austin Community College
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