Carey Siebel
Saint Petersburg,FL
Summary
Results-driven professional with a proven track record in executive assistance, office administration, project management, correspondence and reporting, meeting preparation, information and records management, data and calendar development, and expense reporting. Meticulous attention to detail and a strong focus on achieving excellence in all tasks. Utilizes exceptional organizational skills and computer expertise to efficiently handle high volumes of organizational data. Highly adaptable and resourceful team player who excels in resolving technical issues and ensuring seamless office operations in alignment with organizational policies and administrative procedures.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Administrative Assistant
City of St. Petersburg
05.2024 - Current
- Administrative work offering support to the Stormwater, Pavement, and Traffic Operations Director
- Required to use my excellent customer service and interpersonal skills and extensive expertise in organizational efficiency
- Prepare and maintain various spreadsheets, databases, compose, proof, edit and revise correspondence, memoranda, and reports; skilled handling of a multi-line telephone system
- My work includes conducting research using various database programs and/or Internet applications; compiling and tracking division statistical trends and reports for management; meeting with the public, city employees and management including after-hours and weekends; tracking and maintaining division inventory of assets, equipment, uniforms and placing orders when needed; assisting with special projects; coordination of departmental outreach programs and events including after-hours and weekends; performing file maintenance; fulfilling public records requests; and overseeing adherence to file retention protocols
- Required my ability to exercise considerable independent judgment and a high degree of professional discretion and tact when handling sensitive or confidential information, serving internal and external customers, answering routine and in-depth questions regarding organizational programs, policies and procedures, and handling complaints
Executive Coordinator
Checkers & Rally's Drive-In Restaurants
03.2020 - 09.2023
- Provide Administrative Support to the Development, Marketing, Operations and IT teams as needed act as Exec Asst to CEO, CIO & CMO
- Administrative duties to include but not limited to scheduling meetings, event planning, completing expense reports, calendar exec & all hands meetings and travel planning
- Assist with reporting analysis of sales projection systems
- Work cross-functionally to track New Restaurant Openings, send out company wide announcements, schedule & maintain corporate weekly All Hands meetings
Human Resources Associate - Organization & Talent Development
Raymond James
04.2018 - 02.2020
- Supported the management of complex business processes and systems in the areas of education and talent management
- Assisted others in resolution of complex problems & issues
- Responsible for scheduling reports & tracking information in the areas of performance management, talent management & education
- Collected and compiled data for various reports & variance analyses
- Assisted with research & investigation as well as prepared analyses of information
- Provided administrative support as needed
Director of Sales Communications - Sales Support Admin (part-time)
3 Daughters Brewing
10.2016 - 04.2018
- Supported the 3 Daughters Sales Team, CMO & CEO as well as the distributing companies throughout the state of FL
- Performed a variety of administrative tasks & offsite events
- Ad tracking for Publix, Target, Walmart, Walgreens & Winn Dixie throughout the state, compile reports from Lilypad of sales calls for both on and off premise accounts
- Work with team in the roll out of new products as well as planning and preparing investor update meetings
- Track calendars for all events & sponsorships as well as 3DB Sales Team calendar
- Act as prime contact to distributors for all events & charities
Executive Assistant to VP of Operations Carrabba's Italian Grill
Bloomin' Brands, Inc.
05.2015 - 06.2016
- Responsible for a broad variety of administrative tasks, including managing calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings
- Served as 'gatekeeper' and 'gateway' to the VP Operations
- Researched, prioritized, and followed up on incoming issues and concerns, including sensitive and confidential matters
- Determined appropriate course of action, referral, and response
- Prioritized conflicting needs, handled matters expeditiously and proactively, and followed through on projects to successful completion, often with deadline pressures
- Developed outstanding trust-based relationships with senior executives and team members at all levels
- Streamlined a variety of processes and reporting systems, i.e
- IMG, Ecolab, EDW
Executive Assistant to the Chief Quality Officer (temp)
Bayfront Health St. Petersburg
08.2014 - 06.2015
- Worked closely with the CQO of the hospital to ensure compliance of government mandated records & materials as required by law
- Arranged materials for organizational meetings, including updating annual reporting calendar and agenda/minutes for monthly Quality Improvement Council and Patient Safety Committee meetings
- Generated and updated records with impeccable detail and accuracy, maintaining proactive readiness for audits and gathering agenda packets from weekly, monthly, and quarterly CQO engagements for publically reported data
- Collected data for range of operational records, including national patient safety audits
Legal Assistant to Corporate VP of Global Compliance (temporary)
Jabil
07.2013 - 07.2014
- Tasked with supporting the Global Compliance Team and Corporate VP of Compliance, including Regional Global Compliance Managers in North and South America, Europe, and Asia
- Led the strategic planning and execution of corporate events and initiatives, including directing Jabil's week-long Global Compliance Summit event as well as meetings with outside counsel on compliance and ethics projects
- Mitigated risks by ensuring regulatory compliance through supporting the Compliance Hotline and summarizing Internal Audits reports for meetings with General Counsel
- Created detailed organizational charts for the newly established Global Compliance Department
Sr Administrative Assistant/Sales Support
Oracle
03.2001 - 03.2013
- Joined AVP and eastern region public sector technical sales team to streamline sales operations and administrative/HR functions
- The sales team was comprised of one Area Vice President, three Regional Vice Presidents, nine Regional Sales Managers and fifty-four Sales Managers
- Updated sales reporting
- Worked closely with new hires throughout the onboarding process
- Organized and coordinated events and sponsorships for conventions, symposiums, seminars, team meetings and training sessions
- Kept partnering teams abreast of operational changes while managing organizational charts, sales regions, purchase orders and requisitions, and payment tracking in order to smooth sales processes
- Oversaw correspondence via managers' email accounts, managing all approvals and notifications, and updated employment statuses resulting from promotions, transfers, and reorganization
Education
Associate of Arts - Liberal Arts and Sciences
St Petersburg Junior College
St Petersburg01.1995
Skills
- Executive administrative support
- Office management
- Customer service
- Human Resources
Certification
Certified Notary Public
Personal Information
Work Permit: Authorized to work in the US for any employer
Timeline
Administrative Assistant
City of St. Petersburg
05.2024 - Current
Executive Coordinator
Checkers & Rally's Drive-In Restaurants
03.2020 - 09.2023
Human Resources Associate - Organization & Talent Development
Raymond James
04.2018 - 02.2020
Director of Sales Communications - Sales Support Admin (part-time)
3 Daughters Brewing
10.2016 - 04.2018
Executive Assistant to VP of Operations Carrabba's Italian Grill
Bloomin' Brands, Inc.
05.2015 - 06.2016
Executive Assistant to the Chief Quality Officer (temp)
Bayfront Health St. Petersburg
08.2014 - 06.2015
Legal Assistant to Corporate VP of Global Compliance (temporary)
Jabil
07.2013 - 07.2014
Sr Administrative Assistant/Sales Support
Oracle
03.2001 - 03.2013
Associate of Arts - Liberal Arts and Sciences
St Petersburg Junior College
Certified Notary Public
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