Carla Rausin
Houston,TX
Summary
Motivated Administrative Assistant with 8 years of experience of Executive office support in a local county government office. Energetic and reputable possessing a strong work ethic, professional demeanor and superb initiative. Comfortable working alone or in a team setting to accomplish on-time and accurate tasks.
Overview
9
9
years of professional experience
Work History
Administrative Coordinator
Harris County Commissioner Precinct 4
01.2023 - 01.2024
- Provided exceptional administrative support to executive staff members through meticulous organization skills and attention to detail.
- Streamlined office operations by implementing efficient administrative processes and procedures.
- Enhanced communication between departments with timely and accurate preparation of reports and documents.
- Monitored and ordered office supplies to keep office stocked with resources necessary to function smoothly.
- Reduced expenses by monitoring expenditures and identifying cost-saving opportunities.
- Improved staff member satisfaction through prompt and professional handling of inquiries and concerns.
- Managed a busy calendar, coordinated with various departments to schedule appointments, and coordinated travel schedules for a senior staff member.
- Organized meetings for executives and coordinated availability of conference rooms with a virtual option for participants. Provided catering support when requested.
- Assisted management with special projects to complete all tasks by deadlines.
- Delegated tasks to administrative support staff to organize and improve office efficiency.
- Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
Administrative Assistant
Harris County Commissioner Precinct 4
10.2015 - 01.2023
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Organized office events such as offices lunches and celebrations boosting employee morale.
- Supported executive staff through ensuring meeting spaces were available with meeting materials and catering as requested.
- Assisted coworkers and staff members with special tasks on daily basis.
- Volunteered to help with special projects of varying degrees of complexity.
- Drafted correspondence and other documents for the Commissioner in his voice.
- Transcribed and organized information to assist in preparing speeches and presentations.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Prepped the Commissioner's Court agenda individual department annotation in support of the Commissioner.
- Reviewed approved court back up and distributed to the appropriate department,
Administrative Assistant
GHD
12.2014 - 10.2015
- Typing/revising/reformatting correspondence, reports, Excel spreadsheets and generating PDF's with bookmarks.
- Oversaw conference rooms were booked and set up as required, including catering.
- Responsible for assisting with incoming phone calls, directing calls to appropriate employees, and establishing conference calls.
- Responsible for overseeing building responsibilities including ordering and maintaining supplies, organizing moral building events and on-site trainings.
Education
Early Childhood Development
San Jacinto Community College
Pasadena, TXSkills
- Honest and Ethical
- Detail-Oriented
- Multitasking and Time Management
- Office Administration
- Strong Organizational Skills
- Customer Service
- Scheduling
- Confidentiality Maintenance
Additional Information
Notary Public
Timeline
Administrative Coordinator
Harris County Commissioner Precinct 4
01.2023 - 01.2024
Administrative Assistant
Harris County Commissioner Precinct 4
10.2015 - 01.2023
Administrative Assistant
GHD
12.2014 - 10.2015
Early Childhood Development
San Jacinto Community College
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