Carla Sanchez Danjoy
Hallandale Beach,FL
Summary
Dedicated administrative assistant with over 12 years of professional experience. Organized travel plans and schedules for 9 attorneys while doing general office admin duties. Eager to grow within a company by managing appointments and communications. Also, skilled in accounts payable and customer services. Have double department productivity due to strong communication and leadership skills.
Experienced with managing accounts payable processes and maintaining accurate financial records. Utilizes strong analytical skills to ensure compliance and efficiency in payment systems. Track record of effective vendor management and process improvement.
Overview
9
9
years of professional experience
Work History
Accounts Payable Analyst
Spirit Airlines
Dania, FL
12.2024 - 05.2026
- In charge of all the invoices related to purchase orders, making sure they were validated properly and in a timely manner, as well as assisting the team with any issues related to the purchase orders until the validation process is finished and the supplier gets paid.
- Review statements and make sure all the invoices were received and processed accordingly.
- Handle daily A/P processes; manage vendor/supplier relations; and oversee the timely, accurate processing of invoices, purchase orders, credit memos and payment transactions.
- Handled the processing, distribution, accuracy verification and maintenance of invoices, interfacing extensively with a nationwide network of vendors and suppliers.
- Resolved discrepancies related to invoicing and purchase orders and suppliers.
- Analyzed discrepancies in vendor statements, ensuring timely resolution and maintaining positive relationships.
- Received vendor invoices, validated for accuracy and routed for approval to prepare for payment processing.
- Assisted with annual audits by generating reports and collecting and consolidating invoice information.
- Follow up with buyers/requesters to make sure they follow the properly procedures and assisting with any changes needed to be made as per the suppliers request if they’re applicable.
Accounts Payable
AD1 Global
Hollywood, FL
02.2019 - 04.2023
- Managed daily accounts payable processes while expertly facilitating over 300 vendor and supplier relationships, ensuring the precise processing of invoices, purchase orders, expense reports, credit memos and payment transactions.
- Managed the accurate and timely processing of up to 5,000 invoices per week for 14 hotel companies, increasing the company productivity compared to previous years in which each AP managed an average of 5 hotel companies.
- Proposed and implemented a new process which decreased weekly check runs from 2 days to 1 day, freeing up the company a full day to focus on other tasks.
- Implemented technologies and process automations, such as integrating SAP Concur to M3. Trained hotel GM and accountants and served as the primary troubleshooter on new systems, which propelled efficiency gains and cost-savings.
- Instituted formal cross-checking of pack-lists and invoices, turning around the problem of supplier overpayments and saving thousands of dollars each month.
- Renegotiated payment schedule with dozens of suppliers/vendors into weekly or monthly installments for hotel companies emerging from bankruptcy. Improved cash flow and facilitated the company’s return to profitability.
Secretary/Assistant Manager
E&D Trading Inc.
Hollywood, FL
12.2016 - 08.2018
- Attend to the manager needs and provide him the necessary support.
- In charge of opening and closing the business.
- Take care of Sales over the phone and entering the web orders into the system.
- Make sure all orders have been shipped out on time. Daily supervision of open sales orders and make sure the orders are been fulfilled correctly.
- Schedule pick-up of large shipments with different carriers and keep track of them.
- Created an automated payment tracking tool that is now utilized by 8 finance team members, improving the speed of invoice closure and ensuring all payments are applied within 24 hours.
- Receive calls from customers and refer them to the respective department.
- In charge of ordering supplies.
- Assist customers via Online chat.
- Make sure inventory items are stocked.
- Create new items and add them to the system.
Education
Associates Degree - Marketing
San Ignacio De Loyola
01-2002
Hotels and Tourism
Le Cordon Bleu
01-2000
High School Graduated - undefined
Colegio Nuestra Señora del Carmen
Lima, Peru01-2000
Skills
- Proficient in CMS such as M3, SAP Concur, QuickBooks, Coupa and TRAX
- Experience in remote position, utilizing software such as Zoom, Google Meet, Google Talk, Slack and Teams
- Team building & Staff Supervision
- Proficient in Microsoft Office software such as Excel, Power Point, Word, Outlook email, and Outlook Calendar
- Proven at managing multiple deadlines, such as keeping track of multiple reoccurrence installment payments, utility bill due dates and transmitting the invoices for all 14 hotel properties to M3 in preparation for the weekly check run
- Proven strong communication skills by ensuring everyone understands the procedures how to Purchase Orders as well as receive the goods in Coupa, and resolving urgent issues
- Demonstrated strong leadership skills by proposing solutions during team meetings
- Have over 10 years of experience in providing excellent customer services, general office clerk such as AP/AR, payroll, journal entries, data entry, and dispatching
- Bilingual in English and Spanish both in writing and verbal communication
Languages
Spanish
Native or Bilingual
English
Full Professional
Timeline
Accounts Payable Analyst
Spirit Airlines
12.2024 - 05.2026
Accounts Payable
AD1 Global
02.2019 - 04.2023
Secretary/Assistant Manager
E&D Trading Inc.
12.2016 - 08.2018
Hotels and Tourism
Le Cordon Bleu
High School Graduated - undefined
Colegio Nuestra Señora del Carmen
Associates Degree - Marketing
San Ignacio De Loyola