Carolyn Wargo
Port Saint Lucie,FL
Summary
Results-driven Management Assistant with expertise in financial reporting and timekeeping administration. Streamlines operations and enhances training compliance and resource management, facilitating cross-departmental communication and ensuring adherence to standards. Detail-oriented professional skilled in document preparation, financial reporting, and timekeeping administration. Proven ability to support branch operations and ensure compliance, driving efficiency and accuracy in administrative processes.
Overview
24
24
years of professional experience
Work History
Management Assistant
Green Expert Technology
04.2021 - Current
- Provides administrative support to Code 512 Branch Manager and facilitates the communication with various departments within the Naval Surface Warfare Center, Philadelphia Division (NSWCPD)
- Uses Enterprise Resource Planning (ERP) to pull financial reports and track funding of program’s network activities
- Uses ERP to pull previous fiscal year reports and projects upcoming fiscal year costs using Excel working documents
- Reviews and edits memos, delivery letters, telework packages, pay cap waivers and other Correspondence for proper formatting and grammar in a timely matter to support delivery timeframes in adherence to the Naval Correspondence manual
- Enters employee time in ERP and audits time entries to ensure time matches sign in/sign out records and does not exceed maximum allowable telework
- Maintained and audited personnel leave, overtime, and sign in/sign out records against ERP entries, ensuring compliance among personnel.
- Tracked mandatory training and Cyber Security Workforce training for contractor and civilian personnel, ensuring compliance for Code 512.
- Inventories and orders office supplies and equipment and verifies funds are available for purchase card requests
- Uses Code shared Confluence page to update standard processes and upload current procedural forms for Code personnel usage
- Broadcasts announcements of changed procedures or Land Based Engineering Site construction notices to Code personnel for awareness
- Provided administrative and timekeeping support for Code 512 personnel under the Branch Manager's guidance
- Assists Branch Manager and employees with putting together conference and telework packages
- Audits time entries by reviewing employees sign in/sign out emails and ensures personnel have completed and signed overtime and leave forms on file for any listed overtime or leave hours in Enterprise Resource Planning
- Verifies that employees do not exceed maximum allowable telework hours by pulling Enterprise Resource Planning report and comparing with sign in/sign out emails
- During interim period of Division 51 Management Assistant position on leave, held responsibility for compiling data calls for all branches within Division 51, reviewed incoming Project System errors report and Labor Rate Variance Adjustment Errors for the Division Head monthly reporting
- Maintains records and tracks training to ensure Code 512 personnels’ compliance
- Prepares/submits new and separated employee on-boarding/attrition forms to be disbursed to the proper departments
- Enters initial System Authorization Access Request Navy (SAAR-N) as proxy for new employees to obtain an account for their Navy Marine Corps Intranet (NMCI)
- Review Defense Travels Orders for all civilian upcoming travel along with confirming the funding is available in ERP
- Led weekly and monthly meetings for Littoral Combat Ships group to communicate updates and address current events.
- Serve as a mentor for new/incoming branch Management Assistants
- Provides administrative support to Code 512 Branch Manager and facilitates the communication with various departments within the Naval Surface Warfare Center, Philadelphia Division (NSWCPD)
Sales Floor Leader
The Container Store
Cherry Hill, USA
06.2019 - 04.2021
- Communicated daily sales goals to team to align efforts and drive performance
- Utilize Salesforce and Order Management to track and follow up on customer orders
- Accommodate customers to ensure total satisfaction
- Supervise employees by ensuring trainings and certifications were up to date
- Managed and reallocated resources to ensure timely completion of daily tasks
- Schedule and maintain deadlines using Microsoft Outlook
- Submitted daily status updates to keep managers informed on team progress
- Design Custom closets using customized software
Manicuring Department Manager/Manicurist
Mora Salon
Cherry Hill, USA
02.2015 - 03.2019
- Advised clients on nail services and applied techniques to achieve desired results
- Utilized communication skills to effectively address client needs and preferences
- Ensured compliance with safety and sanitation standards to maintain a clean work environment
- Track inventory and order supplies
- Conducted interviews to hire new employees
Manicurist
Louis Christian Wayne Robert Salon
Cherry Hill, USA
10.2012 - 01.2015
- Advised clients on nail services, tailoring applications to individual preferences
- Communicated effectively with clients, enhancing service experience and satisfaction
- Maintained safety and sanitation practices, ensuring a clean and safe environment for clients
Manicurist
Black Label Salon and Spa
Cherry Hill, USA
11.2011 - 09.2012
- Advised clients on nail services and applied treatments tailored to individual preferences.
- Communicated effectively with customers to ensure satisfaction and address needs.
- Ensured compliance with safety and sanitation standards to promote a hygienic environment.
Owner/Managing Partner
Main Street Gift Shoppe
01.2002 - 06.2012
- Managed daily administrative operations to support overall business functionality
- Managed accounts payable and receivable processes to ensure timely payments.
- Processed payroll to ensure accurate and timely employee compensation
- Monitored and purchased inventory to meet stock requirements.
- Accommodated customers to achieve high levels of satisfaction and loyalty
- Process all taxes required by the state of New Jersey
Education
High School Diploma -
Southern Regional High School
Manahawkin, NJ06-1988
Skills
- Document preparation
- Financial reporting
- Timekeeping administration
- Resource management
- Enterprise Resource Planning
- Training compliance
Personal Information
Title: Management Assistant
Security Clearance
Secret Clearance
Timeline
Management Assistant
Green Expert Technology
04.2021 - Current
Sales Floor Leader
The Container Store
06.2019 - 04.2021
Manicuring Department Manager/Manicurist
Mora Salon
02.2015 - 03.2019
Manicurist
Louis Christian Wayne Robert Salon
10.2012 - 01.2015
Manicurist
Black Label Salon and Spa
11.2011 - 09.2012
Owner/Managing Partner
Main Street Gift Shoppe
01.2002 - 06.2012
High School Diploma -
Southern Regional High School