Carolyn Marie Taylor
Collegeville,PA
Summary
Office Manager/Executive Assistant skilled at multitasking while maintaining a strong attention to detail. Employ professionalism and superior communication skills to meet client and company initiatives.
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
28
28
years of professional experience
Work History
Executive Assistant to the CEO
Encora Technology Group, LLC
Wayne, USA
06.2014 - Current
- Act as primary point of contact for employees, executives and clients
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Collaborate with inside/outside EAs to schedule meetings
- Coordinate travel and logistics
- Prepare and distribute reports, meeting materials, and assist with mergers and acquisitions
- Provided administrative support to the Board of Directors
- Organized Board meetings, dinner meetings and logistics
- Handled confidential and sensitive information with discretion and tact.
Office Manager
Encora Technology Group, LLC
Wayne, USA
06.2014 - Current
- Oversee the daily operations and schedules of employees.
- Implement office policies and compliance.
- Greet clients, visitors and job applicants
- Liaise with clients, vendors, building management, maintenance and security to address repairs or improvements efficiency.
- Management and renewal of office leases, Amendments and contracts.
- Oversaw office budget, ensuring all expenditures were within allocated funds and identifying cost-saving opportunities.
- Facilitated smooth office relocations by meticulously planning and coordinating all aspects of move.
- Maintain current distribution lists in Outlook
- Coordinated with IT department to upgrade office technology, enhancing overall efficiency and data security.
- Manage conference room bookings
- Procurement of equipment, goods and services.
- Establish and maintain US equipment inventory
- Assignment of equipment, including set up, shipping and returns of all US company owned equipment
- Corporate rental coordinator for long-term/short term housing leases and renewals, including procurement of furnishings, utilities, and vendors for C-suite Executives and offshore personnel
- Provide administrative support to the Director of Finance with A/R & A/P, bank deposits, monthly bank, credit card and expense report reconciliations.
- Coordinate team events, special projects, conferences and trade shows.
- Travel Admin for Concur (SAP) – Coordinate domestic /global travel, itineraries and logistics.
- LYFT Business Admin. manage users and request rides on demand.
- HR onboarding of new employees while promoting a seamless integration into the team dynamic. Benefits, background and drug screening, PTO tracking, time tracking.
- Collaborate with HR and legal Team for employee handbook policy reviews and revisions.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records
- Provided administrative support to recruitment and sales teams
- Prepare and file immigration documents and maintain all records of public access files in compliance with USCIS
- Apostille processing.
Office Manager/Bookkeeper/Administrator
Cape Fear Excavating & Grading, Inc.
Wilmington, USA
07.1997 - 05.2003
- Oversee daily operations
- Provide administrative support to the Board of Directors, agendas, meetings and materials
- Collaborate with administrative team members in the HR and finance department on special projects and events
- Monthly financial reports
- Manage all incoming /outgoing mail and correspondence for contracts, proposals, change orders, purchase orders, RFE’s and lien releases
- Created and maintained computer and paper-based filing systems to maximize organizational efficiency for blueprints, payroll reports, employee records, vendors, & contract agreements
- Implemented a job costing system to efficiently ascertain profit and losses
- Process weekly payroll, A/R and A/P, invoicing, 1099’s, bank transactions, reconciliations of monthly bank, credit card, and expense reports
- Travel arrangements and itineraries
- Converted manual payroll to a more efficient QuickBooks Pro software
- HR, onboarding, background /drug screening and benefits enrollment
- Resolved conflicts, drafted timely responses to urgent requests
- RFE procurement
- Acted as liaison between owner, superintendents and field crews
- Attended project planning & budget meetings with contractors, subcontractors & vendors
Education
Graduate -
Perkiomen Valley High School
Graterford, PA01.1985
Certificate -
QuickBooks Pro Accounting Software
Wilmington, NC01.2000
Certificate -
Lansdale Real Estate Institute
Lansdale, PA01.1990
Skills
- Effective Time Management
- Effective Time Allocation
- Strong Interpersonal Skills
- Leadership
- Effective Problem Resolution
- Meticulous Attention to Details
- Project Management
- Cost Management
- Customer Service
- Proficient in Microsoft Office Suite
- Cross-Functional Team Collaboration
- Calendar Management
- Immigration
- Office Operations Management
- Extensive Travel Experience
- Effective Conflict Resolution
- Effective Multitasking
- Inventory Control
- Event Coordination
- Information Security
- Executive support
- Administrative support
- Office management
Timeline
Executive Assistant to the CEO
Encora Technology Group, LLC
06.2014 - Current
Office Manager
Encora Technology Group, LLC
06.2014 - Current
Office Manager/Bookkeeper/Administrator
Cape Fear Excavating & Grading, Inc.
07.1997 - 05.2003
Certificate -
QuickBooks Pro Accounting Software
Certificate -
Lansdale Real Estate Institute
Graduate -
Perkiomen Valley High School