Summary
Overview
Work History
Education
Skills
Certification
Additional Information
Timeline
Caryl Wachtler

Caryl Wachtler

Administrative Professional
Ocala,USA

Summary

I am a dedicated professional with over a decade of experience in management, administrative support and precise bookkeeping roles that is eager to contribute as a valuable team member in a long-term role within your organization. Possessing a variety of skills ranging from exceptional communication and customer service abilities to stellar organization, reliability and knowledge of various computer programs, I believe I would be a great addition to your team. I have a proven track record of effectively managing and executing multiple tasks to meet strict timelines and am eager to secure a lasting position where I can put these skills to work and contribute to your organization.

Overview

22
22
years of professional experience
1
1
Certification

Work History

Caregiver

Self Employed
04.2024 - 05.2025
  • Concluded previous employment to attend to a terminally ill family member, resulting in a work history gap. Family circumstances have evolved, eliminating the need for caregiving responsibilities so I am ready and available to get back to work full-time.

Full Charge Bookkeeper/Office Manager

Southern Atlantic Realty
09.2016 - 03.2024
  • Execute comprehensive bookkeeping tasks encompassing accounts payable and receivable functions.
  • Oversaw payment processing for corporate and personal bills across multiple subsidiaries.
  • Predicted areas requiring focused efforts through thorough financial analysis.
  • Directed office and field labor workflow to enhance productivity.
  • Developed and sustained system for tracking job expenses.
  • Monitored costs and profits for rental properties from acquisition to sale or mortgage conversion.
  • Monitored new construction costs and identified inconsistencies.
  • Ensured completion of tasks by structuring work according to urgency and timelines.
  • Developed and managed comprehensive database of available land and homes for sale.
  • Managed application of hundreds of mortgage payments to note accounts each month.
  • Recorded rental payments in account systems.
  • Cultivated strong relationships with Ocala Housing Authority to ensure adherence to Section-8 standards across 10+ rental properties.
  • Processed and itemized multiple credit card statements averaging $75K per month.
  • Identified discrepancies in company credit card statements and escalated concerns promptly.
  • Oversight & Management of Over 1,000+ Tax Deed Certificates Held, Including the Purchase of Each Certificate, Acquisition of Said Properties’ Subsequent Years of Delinquent Tax Certificates & Ultimately the Acquisition of the Tangible Land and/or Home at the Monthly Tax Deed Sale Held at the Marion County Court House Upon Tax Certificates Maturity & Property Owners Default Due to Non-payment
  • Post Job Openings to Multiple Recruitment Websites, Contact & Interview Possible Candidates, New Hire Onboarding & Paperwork, Set Up Employee Payroll Direct Deposit & All Payroll and Subsequent H.R. Duties Thereafter
  • Entered data into various software including Quickbooks, Excel, Access, and Notesmith.
  • Prepared monthly reports detailing assets, liabilities, and liquidity across multiple companies.
  • Prepared, mailed, and posted customer mortgage 1098 tax forms.
  • Filed quarterly sales tax for boat marina under umbrella ownership until sale in 2020.
  • Coordinated quarterly tax payment schedules for all affiliated businesses.
  • Keep Inventory of All Personally Owned Homes, Vehicles, Boats & Equipment as well as Maintain Insurance, Registration & Repairs on All Property As Well
  • Managed property tax obligations for a large portfolio of vacant land and residential properties.
  • Received All Property Tax Statements for the Umbrella Company and Sorted the 800+ Property Tax Bills By Which Entity it was Owned By, Submitted Online Payments to the County Tax Collector in Maximum Batches of 25 by November 30th to Avoid Interest, After Paying the County for Mortgaged Properties Proration Was Calculated Based on the customer's Date of Purchase and the Prorated Amount Due was Posted to their Account in the Notesmith Program, and the Customer's Prepared Tax Bill Along with Monthly Payment Coupons for the Upcoming Year Were Mailed Out by December 15th.
  • Held Monthly Meetings with Partners to Settle Costs Owed and Payments Collected. Posted Partnership Revenue/Liability to QuickBooks and Notesmith and Entered Data into a Spreadsheet I Created to Make Year End Tax Filing Simpler.
  • Submitted Business License Applications Via Sunbiz as Required.
  • Notarized Documents as Needed.
  • Filed Legal Documents with Clerk of Court.
  • Handled Code Enforcement Violations (Incurred on Mortgage & Rental Properties Still In Company Name Through Owner Financing) as Required & Attended Code Enforcement Meetings as Necessary to Appeal Code Violations Imposed In Error or to Concede to the Violation and Submit Proof of Compliance and Pay Fines Incurred.
  • Managed Customer Relations of over 300 Mortgage Accounts and 100 Rental Accounts.
  • Prepared Daily Bank Deposits, Including Regular Cash Handling Up to $75K as well as Frequent 6 Figure Check and Money Order Deposits.
  • Processed Wire Transfers of up to 1.5 million for Property Acquisitions that Required Guaranteed Funds.
  • Monitored Office Supply Requirements and Coordinated Timely Staples Deliveries.
  • Maintained a Robust Workload with Continuous Deadlines, Demonstrating Adaptability to Shift Focus as Needed.

Office Manager/ Personal Assistant

Giardi Enterprises
12.2010 - 05.2015
  • QuickBooks
  • Sage Peachtree Accounting System
  • Scheduling of meetings and appointments
  • Listing job openings and recruiting and hiring of employees
  • Dictating work flow to employees and seeing that jobs were completed
  • Processed work hours and computed payroll
  • Attended meetings and take minutes
  • Maintained relationships with our clients
  • Data Entry
  • Invoicing
  • Clerical Duties
  • Personal Assistant to Owner

Office Manager

Silvestre & Associates
02.2003 - 07.2008
  • Oversaw timely processing of invoices and payments.
  • Ensured accurate and timely payroll distribution.
  • Completed quarterly and annual tax filings.
  • Supervised field teams.
  • Organized and assigned daily tasks to field teams to ensure smooth workflow.
  • Managed dispatching of tasks to field team leaders.
  • Organized and maintained data through spreadsheet software.
  • Contributed to the computer aided drafting of land surveys.
  • Utilized QuickBooks for efficient bookkeeping.
  • Developed advanced Excel spreadsheets to streamline data management processes.
  • Oversaw the secure and precise processing of bank deposits.
  • Ensured accuracy in financial account reconciliation.
  • Executed essential office functions.
  • Enhanced customer relations.
  • Ensured timely delivery of completed land surveys to clients & collected payment.
  • Managed planning and execution of annual company trips and holiday parties.
  • Established and managed a system to incentivize employee performance.
  • Posted job openings to attract qualified candidates & conducted interviews to evaluate candidate suitability.
  • Streamlined onboarding process for new staff.
  • Delivered comprehensive support to the company president.
  • Oversaw marketing initiatives.
  • Delivered exceptional customer service to existing and prospective clients.
  • Utilized leads to successfully recruit new clientele.

Education

Associate of Science - Business Administration

CFCC, Ocala, FL

I am 8 credits shy of my Associates Degree in Business Administration.

High School Diploma -

Forest High School, Ocala, FL

Graduated with High Honors

Skills

  • Multi-Line Phone System (10 years)
  • Type 45 Wpm (10 years)
  • Office Management (10 years)
  • Payroll (10 years)
  • Tax Experience (6 years)
  • Bank & Account Reconciliation (10 years)
  • Database/Inventory Management (10 yrs)
  • Accounts Payable/Receivable (10 years)
  • Bookkeeping/ Accounting (10 years)
  • Quickbooks (10 years)
  • Microsoft Excel, Office, Word (10 years)
  • Product Knowledge Expertise
  • Security Protocol Execution
  • Highly Dependable
  • Exceptional Attention to Detail, Organization & Time Management
  • Effective Task Delegation
  • Employee Support/ HR Abilities
  • Fast Learner

Certification

  • Notary Public Present
  • Fundamental Payroll Certification
  • Class E Drivers License

Additional Information

  • 10+ years experience QuickBooks, Excel and Access
  • Proficient in bookkeeping, accounting and data entry
  • Experienced accounts payable/receivable clerk
  • Detail oriented
  • Calculate and process payroll
  • Management/Leadership Experience
  • Excellent Written & Verbal Communication
  • Effective Multitasker

Timeline

Caregiver - Self Employed
04.2024 - 05.2025
Full Charge Bookkeeper/Office Manager - Southern Atlantic Realty
09.2016 - 03.2024
Office Manager/ Personal Assistant - Giardi Enterprises
12.2010 - 05.2015
Office Manager - Silvestre & Associates
02.2003 - 07.2008
CFCC - Associate of Science, Business Administration
Forest High School - High School Diploma,

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Caryl WachtlerAdministrative Professional
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