CASSANDRA BUTTS
El Cajon,CA
Summary
Qualified legal administrative professional with extensive experience in managing office operations, coordinating schedules, and maintaining efficient workflows. Proven track record in streamlining administrative processes and supporting executive teams. Demonstrated expertise in multitasking and communication skills, ensuring smooth day-to-day operations.
Overview
22
22
years of professional experience
1
1
Certification
Work History
Office Administrator
Hargreaves & Taylor, LLP
02.2009 - Current
- Manage daily firm operation
- Direct incoming calls and respond to potential client inquiries
- Complete new client intake process, conflict checks
- Manage Attorney calendars including client appointments and calendaring deadlines
- Track and report Attorney continuing education requirements and ensure compliance with State Bar
- Accounts Payable & Accounts Receivable
- Reconcile Business Accounts Monthly
- Generate productivity and financial reports as requested
- Complete onboarding process for new employees
- Process payroll and track PTO/vacation requests
- Maintain all business and employee insurance policies
- Perform Legal Secretary duties as need, including drafting correspondence, retainer agreements, formal pleadings, judicial council forms, proofs of service, indexing and bate stamping, assist with trial preparation, electronic filings, etc.
Administrative Assistant
Copeland & Tierman, LLP
06.2005 - 01.2009
- Direct incoming calls and respond to potential client inquiries
- Process incoming and outgoing mail
- Complete new client intake process, prepare brochures, forms and appointment reminders
- Manage Attorney calendars including client appointments and calendaring court deadlines
- Maintain and index client files
- Provide administrative support to Attorneys and Paralegals including drafting correspondence, Wills, Powers of Attorney, Deeds, Proof of Service and other estate planning documents
- Serve as a witness for signing of documents
- Main point of contact for all vendors and supply orders
Client Account Manager II
Construction Notice Services
12.2003 - 04.2005
- Responsible for daily management of 50+ client accounts
- Research and collect information for completion of all requirements to file a Preliminary Lien Notice under the State of California Contacting Code
- Dail interaction with contractors, financial institutions, bond companies, county building departments, and title escrow agencies to ensure accuracy of information collected prior to filing of lien
- Complete all tasks in a timely manner to meet daily and monthly performance goals
Education
Diploma -
Grossmont High School
06-2001
Skills
- Office administration
- Attention to detail
- Multitasking and organization
- Excellent communication
- Bookkeeping
- Payroll and accounts payable and receivable
Certification
- CNP - Certified Notary Public
Timeline
Office Administrator
Hargreaves & Taylor, LLP
02.2009 - Current
Administrative Assistant
Copeland & Tierman, LLP
06.2005 - 01.2009
Client Account Manager II
Construction Notice Services
12.2003 - 04.2005
Diploma -
Grossmont High School