Cathleen Stotts
Wamego,KS
Summary
Dynamic HR Manager with extensive experience at the Engineering Business Office, excelling in payroll administration and compliance. Proven ability to enhance HR processes and foster a collaborative environment. Proficient in QuickBooks Online and adept at maintaining confidentiality, ensuring accuracy in sensitive employee information while driving operational efficiency.
Overview
19
19
years of professional experience
Work History
HR Manager
Engineering Business Office
08.2025 - Current
- Oversee payroll functions, including FMLA, ensuring accuracy while maintaining strict confidentiality standards for sensitive employee information.
- Maintain payroll and benefits for employees in various departments when their HR Liaison is out of the office.
- Work with shared services to achieve compliance with current and new university policies, providing clarifying information and recommending necessary changes.
- Review all personnel paperwork from the college of engineering departments and centers. Provide instructions regarding any necessary revisions ensuring that forms are error-free prior to sending to HR.
- Utilize appropriate documentation procedures in areas such as time and leave to ensure compliance with university policies.
- Foster a positive work environment by sharing templates I've created and tips I've learned with the departments and centers so they don't have to "create the wheel" themselves.
Budget/Fiscal Officer
Engineering Business Office
08.2017 - 08.2025
- Audited and reconciled all foundation accounts tracked by the dean's office on a monthly basis (approximately 140 accounts).
- Gathered data to provide reports to leadership on specific categories such as total salary used by SAS Tutors during an academic year.
- Provided help and training as requested from departments to ensure successful implementation of QuickBooks Online.
- Facilitated training for two Accountant II positions within shared services within the past year and currently providing training support for one of the engineering centers.
- Performed routine data entry for all payroll payment on cycle, off-cycle, and journal vouchers in QuickBooks.
- Processed payments through e-Forms through APV's and IFV's.
- Processed deposits through CashNet.
- Processed monthly Concur expense reports for Ray Clotfelter, Chassy Nichols, and Eric Figge.
- Maintain the funding for all employees in the dean's offices.
- Completed HR duties for the college of engineering.
Accountant I, Accounting Specialist
KSU College of Engineering, Dean's Office
09.2014 - 11.2017
- Handled day-to-day accounting processes to drive financial accuracy.
- Reconciled accounts.
- Gathered financial information and prepared documents.
- Completed daily cash functions like account tracking, payroll and wage projections, and banking reconciliations.
Administrative Specialist
KSU Dean of Engineering
11.2013 - 09.2014
- Safeguarded sensitive information through the proper handling of confidential documents and secure storage methods.
- Handled mail, packages, emails, document transmissions.
- Improved customer satisfaction with prompt and professional responses to inquiries and concerns.
- Expedited project completion times by effectively prioritizing tasks based on deadlines and resource availability.
- Maintained supplies inventory by checking stock to determine inventory level and ordering new supplies when inventory runs lows.
- Provided exceptional reception services such as answering phone calls professionally, directing them appropriately while maintaining visitor logs.
- Worked on behalf of senior leaders to complete project requirements according to schedules.
Administrative Assistant
KSU, Architectural Engineering/Construction Science
06.2009 - 11.2011
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies.
- Delivered excellent customer service through prompt responses to company inquiries, addressing concerns effectively, and building strong relationships.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported faculty through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Optimized calendar management for company visits by scheduling appointments strategically to minimize conflicts.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Assisted coworkers and staff members with special tasks on daily basis.
Store Manager
Christopher and Banks
03.2006 - 06.2009
- Managed daily operations to ensure smooth functioning of the store, maintaining a clean, safe environment for customers and employees.
- Managed store opening and closing procedures.
- Addressed customer complaints promptly and professionally, resolving issues to maintain positive relationships with clientele.
- Managed store employees successfully in fast-paced environment through proactive communication and positive feedback.
- Assisted with hiring, training and mentoring new staff members.
- Improved customer satisfaction through staff training in customer service and product knowledge.
- Maintained merchandise and organized backroom to facilitate effective stock rotation.
- Rotated merchandise and displays to feature new products and promotions.
- Maximized sales by completing visual merchandising displays and store layouts.
- Approved regular payroll submissions for employees.
- Coached sales associates in product specifications, sales incentives, and selling techniques, significantly increasing customer satisfaction ratings.
- Maximized sales and minimized shrinkage through excellent customer service and adherence to standard practices.
- Set effective store schedules based on forecasted customer levels, individual employee knowledge, and service requirements.
- Organized special events such as seasonal sales promotions to drive foot traffic into the store and increase sales opportunities.
Education
High School Diploma -
American Schools
Chicago, ILSkills
- HR policies and procedures
- HR processes
- Payroll administration
- Human resources operations
- Records management
- HR and financial software proficiency: FIS, FIN, HRIS, KSIS, CashNet, eForms, QuickBooks Online, PageUp, Perceptive Content/ImageNow, Concur, Cayuse
- Microsoft programs: Word, Excel, Powerpoint
Timeline
HR Manager
Engineering Business Office
08.2025 - Current
Budget/Fiscal Officer
Engineering Business Office
08.2017 - 08.2025
Accountant I, Accounting Specialist
KSU College of Engineering, Dean's Office
09.2014 - 11.2017
Administrative Specialist
KSU Dean of Engineering
11.2013 - 09.2014
Administrative Assistant
KSU, Architectural Engineering/Construction Science
06.2009 - 11.2011
Store Manager
Christopher and Banks
03.2006 - 06.2009
High School Diploma -
American Schools
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