Cathy Sutton
Ness City,Kansas
Summary
Professional administrator with strong background in managing school office operations and ensuring smooth daily functions. Skilled in scheduling, record-keeping, and communication, with proven ability to support staff and students effectively. Strong focus on collaboration and adaptability, consistently delivering results in dynamic environment. Trusted for reliability, efficiency, and positive attitude.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Jr/Sr. High School Secretary
USD 303
Ness City, KS
05.2024 - Current
- Managed daily administrative operations to ensure smooth school functionality.
- Coordinated communication between students, parents, and faculty, fostering effective relationships.
- Maintained accurate student records using district-approved data management systems.
- Streamlined office workflows by implementing efficient scheduling and filing practices.
- Assisted in organizing school events and activities, enhancing community engagement.
- Trained and mentored new administrative staff to uphold operational standards.
- Oversaw inventory management of office supplies, ensuring resource availability.
- Collaborated with leadership to develop strategies for improving student services and support systems.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Enhanced office efficiency by streamlining administrative processes and implementing new organizational systems.
- Reconciled account balances and financial documentation such as cash receipts and school accounts.
- Contributed to a positive school atmosphere by greeting students each day with warmth and attentiveness upon their arrival at the main office area.
- Facilitated registration processes for new students by collecting required documentation and inputting data into the system accurately.
- Prepared cash deposits from school activities.
- Provided exceptional customer service to visitors at the front desk by offering assistance or directing inquiries to appropriate personnel as needed.
- Coordinated communication between parents, teachers, and administrators, fostering strong relationships within the school community.
- Composed letters, memos, reports on behalf of administration when necessary, ensuring clear communication across various departments.
- Processed incoming mail, distributing correspondence to appropriate recipients efficiently and accurately.
- Placed orders for all classroom and office supplies.
- Managed student records with accuracy and confidentiality, ensuring compliance with privacy policies and regulations.
- Actively participated in professional development workshops related to High School Secretary role which enhanced skills set continuously.
- Maintained an up-to-date inventory of office supplies by regularly monitoring stock levels and placing orders as needed.
- Handled high volumes of phone calls and emails from parents, students, and staff members, providing timely responses while demonstrating professionalism at all times.
- Offered guidance on various topics such as academic deadlines or attendance policies through thorough knowledge of school resources available.
- Contributed to a safe learning environment by promptly reporting any observed safety concerns or incidents to administration.
- Collaborated with other school secretaries to share best practices for improved overall performance among support staff teams.
- Oversaw submission of accurate attendance records daily while following established procedures resulting in fewer discrepancies.
- Supported school administrators in daily tasks, contributing to a well-managed and organized work environment.
- Processed student registrations and withdrawals.
- Performed clerical and administrative support duties to optimize workflow procedures.
- Documented attendance, grades and test scores to update permanent records.
- Exercised judgment within school policy guidelines to alleviate principal's workload.
- Managed filing system, entered data and completed other clerical tasks.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Volunteered to help with special projects of varying degrees of complexity.
- Transcribed and organized information to assist in preparing speeches and presentations.
- Knowledge in PowerSchool, School Messenger, and Ecollect.
Medical Laboratory Technician
St. Catherine’s of Dodge City, Laboratory
Dodge City, Kansas
03.2022 - 09.2025
- Trained in Phlebotomy
- Putting in Doctor’s orders
- Checking supplies for outdates
- Ordering supplies
- Scanning and Printing orders
- Calling Doctors on critical labs
- Documenting lab results
- Experience with MediTech, EPIC, URT, Wellsky (Bloodbank), DM
- Bloodbank, Hematology, Chemistry, Microbiology, Urinalysis, Coagulation, and EPOC
- API Surveys
Medical Laboratory Technician
St. Catherine’s of Dodge City, Laboratory
Dodge City, Kansas
06.2018 - 03.2022
- Trained in Phlebotomy
- Putting in Doctor’s orders
- Checking supplies for outdates
- Ordering supplies
- Scanning and Printing orders
- Calling Doctors on critical labs
- Documenting lab results
- Experience with MediTech, EPIC, URT, Wellsky (Bloodbank), DM
- Bloodbank, Hematology, Chemistry, Microbiology, Urinalysis, Coagulation, and EPOC
- API Surveys
Medical Laboratory Technician
NESS COUNTY HOSPITAL, Laboratory
Ness City, Kansas
11.2016 - 03.2022
- Trained in Phlebotomy
- Putting in Doctor’s orders
- Checking supplies for outdates
- Ordering supplies
- Scanning and Printing orders
- Calling Doctors on critical labs
- Documenting lab results
- Experience with ChartAccess, Labdaq, and URT
Certified Nursing Aide, Certified Medication Aide
CEDAR VILLAGE LTC, CNA\CMA
Ness City, Kansas
05.2015 - 02.2017
- Assist patients with A.M. or P.M. care, take vital signs
- Gave patients breathing treatments
- Gave patients A.M. or P.M. medications
- Charted on Mar
- Passed snacks and drinks to patients
Pharmacy Tech
WESTERN PLAINS MEDICAL COMPLEX, Pharmacy
Dodge City, Kansas
01.2014 - 12.2015
- Purchase medications
- Stock medications to departments
- Check for outdates in departments
- Order medications
- Help Pharmacists with Medication Reconciliation for new admits
- Put in patient charges
- Answer multi-line phone, operate fax and copy machine
- Fix code trays for every department
Ward Clerk
WESTERN PLAINS MEDICAL COMPLEX, Med Surg Peds
Dodge City, Kansas
01.2010 - 01.2014
- Order lab work and x-rays
- Assist patients with A.M. care, take vital signs, prep for procedures, draw blood, and obtain specimens
- Maintain and set up patient rooms
- Assist R.N. with sterile and non-sterile dressing changes
- Trained in Phlebotomy
- Utilize PC to enter and retrieve patient data
- Experience with Meditech
- Answer multi-line phone, operate fax and copy machine
- Tearing down charts when patient is discharged
Telemetry Tech
WESTERN PLAINS MEDICAL HOSPITAL, Intensive Care Unit
Dodge City, Kansas
01.2010 - 01.2014
- Order lab work and x-rays
- Trained in reading heart rhythm
- Charting on patients that are on Telemetry monitors
- Assist patients with P.M. care, take vital signs, prep for procedures, draw blood, and obtain specimens
- Maintain and set up patient rooms
- Assist R.N. with sterile and non-sterile dressing changes
- Interpret EKGs
- Trained in Phlebotomy
- Utilize PC to enter and retrieve patient data
- Experience with the Meditech
- Answer multi-line phone, operate fax and copy machine
- Tearing down charts when patient is discharged
Education
Associates in Applied Science - MLT Program
Barton Community College
12-2021
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Dodge City Community College
01-2012
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Hutchinson Community College
Bachelor of Science - Medical Laboratory Science
University of Cincinnati
Cincinnati, OHSkills
- Phone etiquette
- Scheduling appointments
- File management
- Parent communication
- Document preparation
- Schedule management
- Policy enforcement
- Typing speed
- Vendor coordination
- Staff collaboration
- Employee timesheet processing
- Calendar management
- Attendance record management
- Student assistance
- Mail distribution
- Report generation
- School records management
- Substitute teacher coordination
- Cash deposit preparation
- Email correspondence
- Strong organization
- Student supervision
- Written communication
- Mail processing
- Proofreading documents
- Teamwork
- Multitasking and time management
- Teamwork and collaboration
- Fast learner
- Customer service
- Problem-solving
- Reliability
- Excellent communication
- Attention to detail
- Cleaning and sanitizing
- Critical thinking
- Active listening
- Adaptability and flexibility
- Verbal and written communication
- Document and file management
- Office administration
- Microsoft office
- Data entry
- Confidentiality and data protection
- Task prioritization
- Self motivation
- Excel spreadsheets
- Conflict resolution
- Scheduling and calendar management
- Goal setting
- Professionalism
- Administrative procedures
- Inventory control
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Resolved product issue through consumer testing.
Certification
- Pharmacy Technician Kansas License, 2015
- National IV Certification, 2015
Education
- In-house training programs, WESTERN PLAINS MEDICAL COMPLEX, (now St. Catherine’s of Dodge City, CommonSpirit)
- EKG, 2010
- Phlebotomy, 2010
- CPR Certified, since 2005
- Microsoft, 2010
- Excel, 2010
- PowerPoint, 2010
- SharePoint, 2010
- Outlook, 2010
- Word, 2010
- Epic, 2023
- Wellsky, 2023
- In house training programs, Ness County Hospital, Ness City
- URT, 2018
- API, 2018
- Ordering Supplies, 2018
Languages
English
Full Professional
Timeline
Jr/Sr. High School Secretary
USD 303
05.2024 - Current
Medical Laboratory Technician
St. Catherine’s of Dodge City, Laboratory
03.2022 - 09.2025
Medical Laboratory Technician
St. Catherine’s of Dodge City, Laboratory
06.2018 - 03.2022
Medical Laboratory Technician
NESS COUNTY HOSPITAL, Laboratory
11.2016 - 03.2022
Certified Nursing Aide, Certified Medication Aide
CEDAR VILLAGE LTC, CNA\CMA
05.2015 - 02.2017
Pharmacy Tech
WESTERN PLAINS MEDICAL COMPLEX, Pharmacy
01.2014 - 12.2015
Ward Clerk
WESTERN PLAINS MEDICAL COMPLEX, Med Surg Peds
01.2010 - 01.2014
Telemetry Tech
WESTERN PLAINS MEDICAL HOSPITAL, Intensive Care Unit
01.2010 - 01.2014
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Dodge City Community College
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Hutchinson Community College
Associates in Applied Science - MLT Program
Barton Community College
Bachelor of Science - Medical Laboratory Science
University of Cincinnati