Cecelia Villegas
New Deal,Tx
Summary
Dynamic bilingual secretary with extensive experience in office administration and customer service. Skilled in managing communications and coordinating schedules, facilitating seamless operations, and ensuring compliance with administrative processes.
Professional Secretary with over 29 years of experience managing daily administrative support tasks and operations in education industry. Well-organized, quick learner committed to delivering high-quality results. Adaptable and versatile worker providing excellent customer service within dynamic environments.
Overview
38
38
years of professional experience
Work History
Bilingual/ESL Secretary
Lubbock ISD
10.1997 - Current
- Managed correspondence and communication for administrative staff, ensuring timely information flow.
- Coordinated scheduling of meetings and events, optimizing time management for executives.
- Maintained organized filing systems, enhancing document retrieval efficiency and accuracy.
- Supported budget tracking by processing invoices and monitoring expenses systematically.
- Answer Phone Calls for the Department & take all Spanish speaking phone calls for the district
- Approve Time Clock punches for employees and keep up with who is out sick or on personal leave
- Maintained daily report documents, memos and invoices.
- Code all students who are EB and at risk & designate Bilingual or ESL for program
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Code Years in US schools
- Code student in both frontline TEAMS program & frontline LPAC
- Administrator of Frontline LPAC - assign users and roles
- Import all student who are in Frontline & determine if they need language testing or just need to locate records from other Texas schools
- Receive all Home Language Survey's that have another language
- Do all training in the district for use of frontline LPAC
- Maintained electronic filing systems and categorized documents.
- Teach how to use Meeting Manager for Beginning of Year LPAC (Initial LPACs), Middle of Year LPAC (State Assessment) and End of Year LPAC for all students
- Make sure that all EB students are code in the compliance period
- Run EB reports and correct any fatal errors on EB students
- Budget - Help decide where funds to go in local and Title III budgets, order supplies in local funding & Title III funds
- Implemented office supply inventory management, reducing costs through strategic ordering practices.
- Run payroll memos for extra duty
- Ensure that all funds spent are in compliance with the BEA allotment
- Process Travel Arrangement that involve Bilingual/ESL funds & send in receipts when travel has been completed
- Arrange Busing for students who have to be placed into a Bilingual or ESL program
- Provide budget code for onboarding of new staff & our temporary employees for Bilingual/ESL department.
- Facilitated communication between departments to streamline project coordination and enhance collaboration.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Managed filing system, entered data and completed other clerical tasks.
Child Support Officer
Attorney General's Office
06.1988 - 05.1993
- Facilitated communication between custodial parents and enforcement agencies to ensure compliance with support orders.
- Monitored case files for accuracy, identifying discrepancies and initiating corrective actions to maintain integrity.
- Assisted in the development of policies and procedures that enhanced operational efficiency within child support programs.
- Collaborated with legal teams to prepare documentation for court proceedings related to child support enforcement cases.
- Researched legal, financial, and other records to obtain data needed to secure and enforce child support cases.
- Calculated child support obligations and debts.
- Explained policies, procedures and instructions to parents.
Education
High School Diploma -
Slaton High School
Slaton, TXSkills
- Customer service
- Verbal and written communication
- Office administration
- Organization
- Keyboarding skills
- Appointment scheduling
- File management
- Document preparation
- Calendar management
- File systems management
- Supply ordering
- Spreadsheet management
- Mail distribution
- Database administration
- Managing purchasing activities
- Database management
- Timekeeping systems
- Phone etiquette
- Contract administration
Languages
Spanish
Native or Bilingual
English
Native or Bilingual
Timeline
Bilingual/ESL Secretary
Lubbock ISD
10.1997 - Current
Child Support Officer
Attorney General's Office
06.1988 - 05.1993
High School Diploma -
Slaton High School