Cecilia M. Vollmar
Seguin
Summary
Results-driven document control professional with a strong background in project management. Established systems to enhance records organization and coordinated revisions to ensure compliance with engineering specifications, boosting operational efficiency.
Overview
21
21
years of professional experience
Work History
Document Control/ Assistant Project Manager
Seguin Fabricators LLC
Seguin
01.2016 - 07.2026
- Established document control system to streamline records organization and accessibility.
- Processed incoming documents through electronic management systems, facilitating quicker access for project teams.
- Coordinated document revisions for engineering specifications, ensuring compliance standards.
- Reviewed customer purchase orders for accuracy before distribution.
- Created change orders and issued purchase orders to vendors.
- Contacted general contractors for necessary information regarding purchase orders.
- Maintained logs for document distribution and retrieval, ensuring accurate tracking for project documentation.
- Facilitated training sessions on document control processes for new staff members.
Data Entry Document Control
PSP Industries
Schertz
07.2009 - 01.2016
- Entered data in Fabtrol for accurate bill of materials.
- Arranged drawings for project manager to include current revision
- Collaborated with engineer to update drawings for project accuracy.
- Match intracompany transmittal with drawing received.
- Print drawings for shop using OCE TDS750, Xerox 510.
- Secured printer supplies to maintain seamless operation of printing equipment.
- Answer multi-phone lines, transfer calls.
- Welcomed customers, vendors, and visitors to create a positive first impression.
- Use Microsoft office daily.
Administrative Assistant
ICON Building Systems
Seguin
08.2005 - 07.2009
- Reviewed and approved customer paperwork, ensuring accuracy before detailing.
- Entered data into IQS for accurate estimates of metal buildings.
- Delivered drawings to engineer via email and FedEx for timely project completion.
Education
Associates Degree - Radiographic Technology
St. Philips College
San Antonio, TX05-2005
Skills
- Data Entry
- Answering Phones
- Billing
- Microsoft Office Skills
- Office Equipment
- Shipping
- Welcoming Visitors
- Calendar Management
- Computer Skills
- Document control
- Electronic document management
- Engineering specifications compliance
- Data entry accuracy
- Customer relationship management
- Document organization
- Project coordination
- Vendor communication
- Time management
- Attention to detail
- Effective communication
- Document scanning
- Document management
- File conversion
- Electronic records management
Key Qualifications
- Data Entry
- Answering Phones
- Billing
- Microsoft Office Skills
- Office Equipment
- Shipping
- Welcoming Visitors
- Calendar Management
- Computer Skills
Timeline
Document Control/ Assistant Project Manager
Seguin Fabricators LLC
01.2016 - 07.2026
Data Entry Document Control
PSP Industries
07.2009 - 01.2016
Administrative Assistant
ICON Building Systems
08.2005 - 07.2009
Associates Degree - Radiographic Technology
St. Philips College