Cecelia (Ceia) Anne Collins

* Create a new "Thank You" letter to every donor who contributes a monetary donation.

* Thank You letters are updated approximately every month. I try to add a sentence or two to include new "events" at GFP, such as (Volunteers from the North are back; GFP has been donated from the Red Cross, a new major-size Generator - no hurricane will shut us down...etc.

* I write dozens of "Thank You" personal letters to donors who ask that their donation be "in honor of someone" or "in memory of Someone." The letters go out to the donor and the loved one who is honored by the donation.

* Thank you letters are processed using the Software Eleo. All demographic information that can be collected from the donor's check (or cash collected), including check number, date on check, and deposit date, is entered into Eleo.

* Letters are written in templates, then letters and address labels are printed.

*Create monthly rent invoices for customers (tenants) using the accounting software QuickBooks.

*Create unit repair or maintenance invoices to customers (tenants) via QuickBooks.

*Monitor incoming customer payments (tenants) and post these payments within customers' accounts using QuickBooks software.

* Pay monthly Sales Tax due to the Florida Department of Revenue online.

*Send Rent Collected Information via Excel Spreadsheet to property management company monthly.

*Post utilities, due and paid for by the owner, for each utility and tenant unit on an Excel spreadsheet, then post them in QuickBooks.

*Post invoices paid by accounts payable into QuickBooks

Accounts Receivable

Donations come Direct Deposit from large funders such as America Online Giving and Charitable Aid Foundation - CyberGrants; PayPal donations through the Gladiolus Food Pantry (GFP) website and Personal Checks or Cash.

* Process Checks and Cash by creating Deposit Slip and depositing in Fine Mark Bank

* List each donation in Excel Financial Spread Sheet - Summary of Deposits, our accounting software, QuickBooks, and our Donation software, Eleo.

QuickBooks entries are totaled at year-end for summaries reported to Hugh, Snell Accounting Firm, for IRS tax preparation.

Accounts Payable

* Every invoice/receipt is coded with an account number and a classification number

Accounts and Classifications are based on the item(s) purchased from the invoice/receipt

Each invoice/receipt is posted into QuickBooks.

* VISA cards ****2814 (Miriam) and ****1469 (Mary Lou Berry).

Every transaction on each Visa statement must be coded (account and classification)and placed into an Excel spreadsheet (one worksheet each month)

The spreadsheet is sorted to gather monetary totals for Accounts and Classifications.

* Visa payments are entered into QuickBooks. These entries are split according to Account and Classification.

* Responsible for writing all checks, paying invoices, and vendors used to perform work for GFP.

* QuickBooks entries are totaled at year-end for summaries reported to Hugh, Snell Accounting Firm, for IRS tax preparation.

* Prepare monthly bank reconciliations to represent the company's financial position accurately. (Comparing QuickBooks entries with Fine Mark monthly Bank Statements.)

* I utilize the Employer's Federal Tax Payment System (EFPTS) online. I pay the employer's share of Social Security, Federal Tax Withholding, and Medicare monthly. Quarterly, I file Form 941 and mail it to the IRS.

* Reviewed vendor invoices for appropriate documentation and validity before payment.

* Reduced late payment penalties by closely monitoring due dates and managing timely payments.

* Trained new team members on accounts payable processes.